Request an Extension or Amendment for a Current J-1 Scholar

J-1 Exchange Visitor Program

Overview Information for HR Business Partners and Host Units

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J-1 Resources

No changes in the terms in the scholar’s official letter of offer or letter of invitation may be made without prior notification to and approval by ISSS, including change of faculty supervisor, department, effective dates, funding source or amount (except for normal salary increases), site of activity or insurance coverage. 

Use these instructions for:

A current employee who will...

  • Change faculty supervisor
  • Change or add a site of activity (work location, lab, department, etc.)
  • Change academic objective
  • Change FTE
  • Receive a salary reduction or become a non-employee
  • Change eligibility for employee health insurance

A current non-employee who will...

  • Change faculty supervisor
  • Change or add a site of activity (work location, lab, department, etc.)
  • Change academic objective
  • Change funding source
  • Be hired as an employee

An amendment request may also include an extension of stay.

J-1 Category

J-1 Maximum stay*

Research Scholar

5 years

Professor

5 years

Short-term Scholar

6 months

Specialist

1 year

*J-1 lengths of stay do not replace university policy on appointment time limits. See

  • Equal Pay for Equal Work Act Posting Guidance for Visiting Faculty Appointments
    • Maximum appointment of 9 months (Denver) or one year (Anschutz)and where conversion to a regular appointment is not expected.
    • When visiting positions are posted, appointment is limited to 2 academic years (Denver) and 2 years (Anschutz).
  • Anschutz Policy for Research Postdoctoral Fellows/Trainees
    • Maximum of five years of postdoctoral experience
    • Petition the dean of the school/college in which the faculty member has their primary appointment for an extension

Steps to Request an Amendment to Form DS-2019 for a J-1 Scholar

1

Step One

  • Collect details of change(s)
  • Subject Field Code - CIP Code Consistency Policy
    When a J‑1 scholar transfers between departments or institutions, the University expects the CIP (Classification of Instructional Programs) code to remain consistent with the scholar’s original academic objective, unless the nature of the scholar’s activities has changed substantially. If a change to the CIP code is proposed, the faculty sponsor (Principal Investigator) must provide a written justification explaining how the new activities differ from and/or continue to align with the scholar’s original program objectives. The CIP code as defined by the National Center for Education Statistics (NCES) and referenced through the CIP user site, serves as the official classification of the scholar’s field of study or research activity. As such, it must accurately reflect the primary focus of the exchange program and remain consistent with federal reporting requirements.
  • Obtain signatures on J-1 Amendment Memo and Faculty Sponsor Agreement
  • If applicable, include new LOO or addendum for an employee
4

Step Four

  • Within 10 business days ISSS issues Form DS-2019 and emails it to the J-1 scholar and copies the HRBP

J-1 extensions are possible to the maximum time limit for the category or any increment up to the maximum.

J-1 Category

J-1 Maximum stay*

Research Scholar

5 years

Professor

5 years

Short-term Scholar

6 months

Specialist

1 year

*J-1 lengths of stay do not replace university policy on appointment time limits. See

  • Equal Pay for Equal Work Act Posting Guidance for Visiting Faculty Appointments
    • Maximum appointment of 9 months (Denver) or one year (Anschutz)and where conversion to a regular appointment is not expected.
    • When Visiting positions are posted, appointment is limited to 2 academic years (Denver) and 2 years (Anschutz).
  • Anschutz Policy for Research Postdoctoral Fellows/Trainees
    • Maximum of five years of postdoctoral experience
    • Petition the dean of the school/college in which the faculty member has their primary appointment for an extension

Steps to Request an Extension of Form DS-2019 for a J-1 Scholar

4

Step Four

  • Within 10 business days ISSS issues Form DS-2019, emails it to the J-1 scholar and copies the HRBP

International Student & Scholar Services

International Students

CU Denver

Student Commons Building

1201 Larimer Street

Suite 1119

Denver, CO 80204

International Scholars

CU Denver

Lawrence Street Center

1380 Lawrence Street

Suite 932

Denver, CO 80204

International Students & Scholars

CU Anschutz

Fitzsimons Building

13001 East 17th Place

Ground Floor: STE. EG305, EG305A, and EG306

Aurora, CO 80045

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