Policies and Guidelines

Policy Number:3030

Status:Rescinded

"Named" Spaces Transitions Guidelines

this policy has been rescinded. 

Keywords: rescinded

Policy Number:7050

Status:Under Review

Academic Integrity - CU Denver

This policy defines academic misconduct and sets forth a uniform process for handling allegations of student academic misconduct at CU Denver. 

Keywords: cheating complicity fabrification falsification misconduct plagiarism sanctions

Policy Number:7020

Status:Approved

Academic Internships - CU Denver

This policy describes the requirements, responsibilities and processes for student and faculty to integrate internship experiences into the CU Denver educational experience as one concrete way to enhance the success of our graduates.

Keywords: learning experiences professional development travel work experience

Policy Number:1025

Status:Approved

Academic Program Discontinuance

Regent Policy 4.B requires that each campus have a process for the discontinuance of academic units and degree programs consistent with the CU System Administrative Policy Statement. This policy defines that process.

Keywords: eliminate terminate termination

Policy Number:7016

Status:Approved

Academic Standing for Undergraduates - CU Denver

This policy defines four levels of academic standing and identifies rules and procedures that apply to students based on their academic standing.

Keywords: poor bad grades early alert help support module

Policy Number:5001

Status:Approved

Acceptable Use of Information Technology Resources

Sets forth the University's policy with regard to use of and access to CU Denver Campus and CU Anschutz Medical Campus (“the university”) IT Resources including university account use, privacy, computer and network security, legal and ethical use, networking and computing conduct, and software and intellectual property use. Further includes the steps the university may take should this policy be violated.

Keywords: access Computers Internet Mobile

Policy Number:3031

Status:Approved

Access and Use of Building Patios, Balconies, Decks and Roofs

This policy was created to assure safe and secure access to and the use of patios, balconies, decks, and roofs on the university.

Keywords: code Design public use Security

Policy Number:3032

Status:Approved

Access Control and Physical Security Standards - CU Anschutz

In order to enhance and preserve the personal safety of staff, students, guests, and faculty; secure the physical property and tangible assets of the University; protect campus buildings from unauthorized intrusion; and to protect the integrity of University research, this access control policy is hereby established.

Keywords: access control badge restricted zones Security

Policy Number:2037

Status:Rescinded

Accounting for and Deposit of Gifts, 4-14

This policy has been rescinded. 

Keywords: CU Foundation Donations rescinded

Policy Number:2008

Status:Approved

Accounts Receivable

The purpose of this policy is to set forth guidelines that are to be followed by departments when selling goods and services on credit to external customers that have a future payment (collection) date.

Keywords: billing credit goods internal controls payment

Policy Number:1013

Status:Approved

Administrator’s Salary on Return to the Faculty

This policy outlines the process for an administrator returning to a faculty or other position to receive compensation commensurate with actual duties and responsibilities and consistent with existing University rules, policies and agreements.

Keywords: expertise prior experience standing

Policy Number:3997

Status:Approved

Admittance of Minors to Hazardous Areas

This is not a campus policy. Rather, a link to the National Institute of Health (NIH) Policy Manual governing the admittance of minors to hazardous areas.

Keywords: guideline hazardous materials minors

Policy Number:3050

Status:Approved

Alcohol Service

The purpose of this policy is to set forth the policy and process regarding serving or selling alcohol on University Property or at University Events.

Keywords: beer beverage Sales

Policy Number:4032

Status:Approved

Alternative Work Arrangements and Remote Work Arrangements

The purpose of this policy is to set forth guidelines for supervisors who wish to implement alternative work arrangements for employees in their unit.

Keywords: alternative schedule Compressed Schedule COVID-19 Flex Pandemic Remote Working

Policy Number:3051

Status:Approved

Animals on Campus

The purpose of this policy is to set the guidelines, requirements, and procedures regarding the presence of animals (i) on the University of Colorado Denver | Anschutz Medical Campus, including the CU South Denver location (“University”) or (ii) at University-sponsored events, programs or activities

Keywords: cats dogs pets

Policy Number:2039

Status:Approved

Anschutz Medical Campus Major Art and Art Donations - CU Anschutz

This policy will ensure that permanent art installations complement and respect the campus character, are appropriate to its setting, history, traditions, and mission.

Keywords: art appraisal art installations donors gift

Policy Number:4005

Status:Approved

Anti-Violence Policy

This policy is not intended to regulate the content of an individual’s speech but is instead meant to address the manner in which individuals behave.

4005 - Workplace Violence Incident Report Form

Keywords: abuse attacks intimidation physical harm threats

Policy Number:4014

Status:Approved

Applicants for Faculty and Exempt Professional Employment

In compliance with federal guidelines and state laws concerning employment processes, this applicant guideline is established to ensure fair and equitable treatment of applicants at CU Denver Campus or CU Anschutz Medical Campus.

Keywords: affiliate applicants application classified positions internal applicant

Policy Number:2015

Status:Approved

Application and Proposal Approval Process for Sponsored Projects, 4-5

This policy outlines responsibilities for the approval of University of Colorado Denver | Anschutz Medical Campus applications for extramural funding and program sponsorship.

2015 - Exhibit B

2015 - Exhibit C

Keywords: contract proposals funding grant applications

Policy Number:5014

Status:Approved

Application Software Acquisition

This policy addresses the need for identifying software that requires special consideration in its implementation prior to procurement is necessary to ensure appropriate budgeting, awareness, and support.

Keywords: enterprise Governance Committee IT ITGC network

Policy Number:3080

Status:Approved

Attended Heating Policy & Procedures (OPP: 103-104)

This policy establishes the safe use of heating units on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Smoke Appliances Ovens

Policy Number:3003

Status:Approved

Authority Having Jurisdiction for Fire Prevention and Life Safety

The purpose of this policy is to provide policy and procedures to ensure that issues related to Fire and Life Safety are handled in a manner that minimizes risk and maintains a safe campus environment through delegation by the Chancellors of an Authority Having Jurisdiction (AHJ).

Keywords: AHJ Campus Fire Marshal International Code

Policy Number:7007

Status:Approved

Awarding Graduate Credit from Prior Learning Sources

This policy describes how CU Denver and CU Anschutz accepts and applies credit from prior learning experiences in work or other environments towards graduate degree programs. 

Keywords: Awarding Earning Experience Previous transfer

Policy Number:2016

Status:Rescinded

Awards or Subcontracts with State of Colorado Agencies

This policy has been rescinded.

Keywords: budget form cost recovery revenue rate rescinded

Policy Number:7032

Status:Under Review

Background Investigation Policy for Residents and Students in Health Science Programs

This policy establishes the requirements by which CU Denver and CU Anschutz residents and students ("Trainees") in the health disciplines must consent to pass a background investigation prior to final acceptance into a university health education program (including Graduate Medical Education).  

Policy Number:3062A

Status:Approved

Bathroom and Locker Room Policy

The University of Colorado Anschutz Medical Campus has adopted this policy for all students, employees, and visitors to ensure equal access to restrooms and/or locker rooms regardless of their sex, gender identity, or gender expression.

Keywords: bathroom discrimination gender harassment locker room sex

Policy Number:6003

Status:Approved

Bloodborne Pathogens, Exposure Control & Hepatitis B Vaccination

Per the NIH Grants Policy Statement and the Centers for Medicare and Medicaid Service (CMS) regulations, the Occupational Safety and Health Administration (OSHA) Bloodborne Pathogens Standard 29 CFR 1910.1030 must be followed when developing and implementing health and safety procedures and practices for both personnel and facilities.

Keywords: outbreak Pandemic

Policy Number:4033A

Status:Approved

Bring Your Own Mobile Device

The purpose of this policy is to outline the responsibilities and obligations of a University employee who participates in the BYOD program. This policy defines the acceptable use and procedures for using personally owned Mobile Devices, the storage and transmission of sensitive data, confidential and highly confidential data, and an employee’s obligation to maintain University related communications on a secure, University owned system. 

Keywords: cell phone mobile device personal device sensitive information texting

Policy Number:2022

Status:Approved

Budgeting

The purpose of this policy is to establish guidelines and procedures for the University of Colorado Denver | Anschutz Medical campus (“university”) to follow in the creation of campus budgets.

Keywords: budget journal campus budget funds

Policy Number:3004

Status:Approved

Building and Life Safety Code Review of Modular Furniture

The purpose of this policy is to provide policy and procedures that describe how and when to request the review of all modular furniture purchases, $5000 and greater, and to clarify the approval process.

Keywords: clearance request purchase review purchases

Policy Number:7013

Status:Approved

Campus Assessment, Response & Evaluation (CARE) Team

This policy outlines the duties and responsibilities of the university’s Campus Assessment, Response & Evaluation (CARE) Team. 

Keywords: assistance help trauma wellness

Policy Number:3010

Status:Approved

Campus Closures/Delays - CU Anschutz

This policy establishes campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Anschutz Medical Campus (“CU Anschutz”).

Keywords: Day off Downday Emergency Snow weather

Policy Number:3011

Status:Approved

Campus Closures/Delays - CU Denver

This policy establishes campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Denver (“CU Denver”).

Keywords: Cancelled Classes Snow Day Stay Home weather

Policy Number:3014

Status:Approved

Campus Posting, Announcement, Sign and Display Procedure and Approval Process - CU Anschutz

This policy governs the posting of information within and around the University facilities that are visible to the public and located in public spaces at University of Colorado Anschutz Medical Campus ("CU Anschutz").

Keywords: fliers flyers notices

Policy Number:3017

Status:Under Review

Campus Posting, Announcement, Sign and Display Procedure and Approval Process - CU Denver

This policy governs the posting of information within and around the University facilities that are visible to the public and located in public spaces at University of Colorado Denver ("CU Denver").

Keywords: advertisements banners flyers notices

Policy Number:3086

Status:Approved

Campus Weapons Control

Per Board of Regents Policy 14.I, this policy enacts rules that allow for the lawful regulation for the possession of firearms, explosives, and other weapons on both the CU Denver and CU Anschutz Campuses.

Keywords: carry concealed Firearms possession Protection

Policy Number:3083

Status:Approved

Candles Policy & Procedures (OPP: 103-107)

This policy establishes the safe use of candles on campus property to help prevent fires.

Keywords: Authority Having Jurisdiction Fire Marshal Smoke Flame Lit

Policy Number:3016

Status:Rescinded

Canvassing

This policy has been rescinded. 

Keywords: rescinded

Policy Number:2023

Status:Approved

Capital Equipment and Government Property

The purpose of this policy is to set forth guidelines for establishing and maintaining jurisdiction over Capital Equipment and Government Property under the possession of the University of Colorado Denver | Anschutz Medical Campus and the University of Colorado South Denver Location.

Keywords: capital equipment disposal furniture gift in kind

Policy Number:2004

Status:Approved

Cash Receipts and Deposits

The purpose of this policy shall be to establish the guidelines for cash receipts and deposits at the University of Colorado Denver | Anschutz Medical Campus. 

Keywords: cash checks funds refunds third-party

Policy Number:5008

Status:Approved

Centralized Content Management System IT Cabinet Policy

This policy establishes guidelines for a content management system (CMS) which is a computer application that allows creation, modification, and maintenance of content from a central interface.

Keywords: central interface maintenance

Policy Number:4027

Status:Rescinded

Chancellor's Equal Opportunity Policy Statement

This policy has been rescinded. 

Keywords: rescinded

Policy Number:2033

Status:Rescinded

Check Cashing

This policy has been rescinded.

Keywords: funds petty cash procurement reimbursement rescinded

Policy Number:3001

Status:Approved

Child Protection Policy

This policy and related appendices are intended to adhere to University of Colorado System Administrative Policy Statement concerning the protection of children participating in university-run and university-contracted programs.

Keywords: background check children kids minors safety

Policy Number:3999

Status:Approved

Children in the Workplace

These guidelines address and outline the very limited circumstances under which it is permissible to bring nonstudent, minor children to the workplace or classroom. 

Keywords: children children in workplace guideline Workplace

Policy Number:2009

Status:Approved

Clinical Trials 4-1

The purpose of this policy is to establish guidelines and procedures for the management of clinical trials.

2009 - Exhibit A

2009 - Exhibit B

2009 - Exhibit C

Keywords: agreement COMIRB research

Policy Number:2011

Status:Approved

Closeout of Sponsored Projects, 4-6

This policy establishes guidelines for timely reconciliation, reporting and close-out of sponsored projects.

Keywords: closeout financial report review process financial status report FSR

Policy Number:7033

Status:Approved

Colorado Community College Transfer Guarantee - CU Denver

In compliance with Colorado’s Statewide Transfer Policy, students may transfer credit from a Colorado community college on a course-by-course basis or by completing an Associate of Arts (AA) or Associate of Science (AS) degree.

Keywords: 60 plus 60 articulation agreement

Policy Number:4020

Status:Approved

Compensation for Classified Staff

This policy provides guidance to establish and maintain a position classification system and to establish ranges of pay that are comparable to similar types of work found to prevail in the competitive labor market for classified employees of the CU Denver Campus and the CU Anschutz Medical Campus. 

Keywords: additional pay counteroffer equity FLSA salary ranges

Policy Number:4017

Status:Approved

Compensation for Officers and Exempt Professionals

This policy sets forth the institution’s compensation review and approval processes that must take place prior to the chancellor’s final approval. This policy applies to officer and exempt professional positions.

Keywords: incentive pay merit pay promotions recognition awards salary setting signing bonus

Policy Number:1007

Status:Approved

Compensation Principles for Promotion and Tenure - CU Denver

The purpose of this policy is to establish the compensation principles and minimum amounts for recognizing these milestones in a faculty member’s career.

Keywords: minimum salary increments

Policy Number:6004

Status:Approved

Conducting Human Fetal Tissue Research

This policy is not to prohibit the use of HFT but rather to direct that all research using HFT must be reviewed and approved in accordance with any applicable federal or state laws and regulations regarding such activity in addition to the requirements of this policy.

Keywords: HFT cell fetus stem

Policy Number:3033

Status:Approved

Construction and Modifications Code Compliance

The purpose is to provide procedures to ensure that construction and modifications performed by Facilities Management staff is code compliant and to specify the types of projects that require review and consultation by the campus building division and/or the Campus Fire Marshal.

Keywords: Authority Demolition Fire Marshal HVAC Job Request

Policy Number:3071

Status:Approved

Construction Fire Safety Policy & Procedures (OPP: 103-053)

This policy establishes the procedures for safe construction work on campus property.

Keywords: Authority Having Jurisdiction Marshal Contractors

Policy Number:5004

Status:Rescinded

Content Management Web Development Procedures

This policy has been rescinded. 

Keywords: rescinded

Policy Number:2038

Status:Approved

Cost Allocations - CU Anschutz

The purpose of this policy is to establish guidelines for the assessment of cost allocations to programs in the Auxiliary and Self-Funded Activities Fund at University of Colorado Anschutz Medical Campus (CU Anschutz).

Keywords: GAR general administrative recharge general infrastructure recharge GIR indirect cost allocation

Policy Number:2002

Status:Under Review

Cost Sharing

This policy exists to provide guidance regarding allowable cost sharing and establish procedures which enable CU Denver | CU Anschutz to identify and document cost sharing.

Keywords: cost share in-kind contributions mandatory cost share obligatory cost share voluntary cost share

Policy Number:2018

Status:Approved

Cost Transfers on Sponsored Projects, 4-12

The purpose of this policy is to establish guidelines and procedures for the transfer of costs between or to sponsored projects and to prescribe the conditions under which cost transfers may be accepted as charges to sponsored projects. This policy applies to all cost transfers from any source of University of Colorado Denver | Anschutz Medical Campus funding to sponsored projects.

Keywords: cost transfer JE journal entry payroll expense transfer PET

Policy Number:1030

Status:Approved

Courses Taught in Faculty Homes and Other Private Residences

The purpose of this policy is to outline requirements to track, justify and manage the risks of off-campus course offerings at the homes of faculty.

Keywords: home off-campus off-site

Policy Number:3012A

Status:Approved

COVID-19 Vaccination Requirement and Compliance - CU Anschutz

The purpose of this policy is to protect the health and safety of the University of Colorado Anschutz Medical Campus (“CU Anschutz”) community, including all faculty, staff, students, badged affiliates, persons of interest (POIs), visitors, and volunteers (“Individuals”) who work or learn on the Anschutz Medical Campus or off campus in connection with CU Anschutz programs. This policy requires all Individuals who currently or may in the future access any CU Anschutz facility or participate in any CU Anschutz program, or whose employment or academic activities may require in-person interaction with other CU Anschutz employees, students, patients, study subjects, or members of the public, regardless of location, to become fully vaccinated against COVID-19 with a vaccine that has been approved by the World Health Organization (“WHO”) as of June 1, 2021, subject to limited exceptions and exemptions. In addition, this policy requires Individuals to receive booster shots for those specific vaccines, as required or recommended by the WHO or Centers for Disease Control.

Keywords: compliance COVID Vaccination Requirement Vaccine

Policy Number:3006

Status:Approved

COVID-19 Vaccination Requirement and Compliance - CU Denver

The purpose of this policy is to protect the health and safety of the University of Colorado Denver (“CU Denver”) community, including all students, staff, faculty, badged contractors, visitors, and volunteers who work or learn on the CU Denver and Auraria Campus or off campus in connection with CU Denver programs from the impacts of the COVID-19 Pandemic.

Keywords: COIVD 19 compliance Vaccination Requirement Vaccine

Policy Number:1001

Status:Approved

Creating New or Renaming Existing Academic Units and Departments, and Renaming Degree Programs

This campus policy was developed in accordance with the requirement that each campus develop processes for creating and naming Academic Programs as outlined in Regent Policy 4.B.3 and APS 1041.

1001s - Approval Requirements for New Degree and New Certificates

Keywords: Establish New Program

Policy Number:7028

Status:Rescinded

Credit and Non-Credit Courses in Main Campus and Extended Studies

This policy has been rescinded.

Policy Number:2019

Status:Approved

Credit Card Acceptance

The purpose of this policy is to establish the requirements and procedures for accepting credit cards as a method of payment for goods or services provided by campus departments at the University of Colorado Denver and University of Colorado Anschutz Medical Campus.

Keywords: debit payment preapproval processing fee

Policy Number:2003

Status:Approved

Crowdfunding

This policy sets forth the campus requirements for reviewing, approving, conducting, and reporting crowdfunding activities associated with the University of Colorado Denver | Anschutz Medical Campus (“CU Denver | Anschutz”) in order to address financial/legal implications and assure compliance with University, State, and federal requirements.

Keywords: raise funds Social Media third-party

Policy Number:2028

Status:Rescinded

CU Foundation Draw Down, 4-3

This policy has been rescinded.

Keywords: deposit funds gift request for transfer of funds rescinded

Policy Number:7021

Status:Approved

Dean's List Criteria for Undergraduate Students - CU Denver

This policy provides a uniform system for determining student requirements for the Dean’s List across all the schools and colleges at CU Denver.

Keywords: academic honors

Policy Number:1000

Status:Approved

Degree Program Review

This Policy responds to APS 1019 and sets a process for program review across the campuses.

Keywords: Academic external periodic process PRP

Policy Number:7001

Status:Approved

Denver Campus Enrollment and Billing Policy - CU Denver

This enrollment and billing policy provides simple, fair and equitable payment guidelines to students at CU Denver while providing financial incentives to manage enrollment and billing. 

Keywords: ADD advance drop Tuition

Policy Number:1012

Status:Approved

Differentiated Annual Workloads - CU Denver

The intent of this policy is to provide a framework for academic units to grant differentiated workloads to faculty.

Keywords: workload assignment

Policy Number:5012

Status:Approved

Digital Accessibility

This policy establishes digital accessibility responsibilities, standards, compliance, and governance structures as required by APS 6011.

Keywords: ADA Compliant disabilities Nondiscrimination readability Rehabilitation Act

Policy Number:2013

Status:Approved

Direct Charges to Federally Sponsored Projects 4-7

This policy represents University of Colorado Denver and University of Colorado Anschutz Medical Campus’s best judgment about the appropriate application of OMB A-21 requirements of costs charged to research grants, at this time, and under present and reasonably foreseeable circumstances.

2013 - Exhibit A

2013 - Exhibit B

2013 - Exhibit C

2013 - Exhibit D

2013 - Exhibit F

Keywords: allowables legitimate charge OMB A-21 sponsored projects

Policy Number:4028

Status:Approved

Disability Accommodation

In accordance with the Americans with Disabilities Act (ADA), this policy provides that individuals who are otherwise qualified for jobs or educational programs will not be denied access simply because they have a disability.

Keywords: accommodation ADA disability discrimination

Policy Number:7999

Status:Rescinded

Discounted Tuition for the International Colleges

This policy has been rescinded.

Keywords: rescinded

Policy Number:7011

Status:Approved

Displaced Aurarian Scholarship

The purpose of this policy is to codify and memorialize the Displaced Aurarian Scholarship Program to ensure that eligibility for the scholarship extends beyond the children and grand-children of individuals displaced from Auraria.  

Keywords: Displaced Aurarian Displaced Aurarian Scholarship scholarship

Policy Number:7004

Status:Approved

Disruptive Student Behavior - CU Denver

This policy clarifies what constitutes disruptive behavior in the academic setting; what actions faculty members, department chairs, and relevant assistant/associate deans may take in response to disruptive conduct; and the authority of the Office of Student Conduct and Community Standards to initiate disciplinary proceedings against students for allegations of disruptive conduct. 

Keywords: misconduct

Policy Number:1010

Status:Approved

Distinguished Professorships

This policy sets forth procedures for nominating candidates at University of Colorado Denver and University of Colorado Anschutz Medical Campus for consideration for designation as distinguished professors.

Keywords: award faculty honors nomination

Policy Number:5010

Status:Approved

Domain Name

This policy covers all academic and administrative units, university affiliates, and academic and administrative staff seeking to register a domain name.

Keywords: domain names third-level

Policy Number:1037

Status:Approved

Domestic Travel Policy for Faculty and Staff (Travel Involving Students or Others)

This policy provides guidance and standards for faculty and staff traveling domestically under the auspice of the University of Colorado Denver | Anschutz Medical Campus (the “University”) for the purpose of university service-related trips, study, data gathering, field experiments, and other forms of research, and recognizes two types of campus- related domestic travel.

Keywords: domestic non-university off-campus overnight travel

Policy Number:3999

Status:Approved

Drug and Alcohol Information

The possession or use of illegal drugs, or the abuse of those which may otherwise be legally possessed, seriously affects the University environment, as well as the individual potential of our students and employees.

Keywords: alcohol drug drug and alcohol guideline

Policy Number:3002

Status:Approved

Duty to Report Criminal and Threatening Behavior

The purpose of this policy is to guide the coordination of efforts by the university in the process of identifying, investigating, evaluating and managing crimes and threatening behaviors exhibited by members of the university community (faculty, staff, students, contractors, and visitors).

Keywords: ​threats aggressive attack intimidation violence

Policy Number:3079

Status:Approved

Electrical Safety Policy & Procedures (OPP: 103-103)

This policy establishes procedures for electrical safety on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Extension Coords Plugs Receptacles Panels Appliances

Policy Number:3019A

Status:Approved

Electronic Communications - CU Anschutz

The objectives of this policy are: to facilitate campus electronic communications strategy; increase electronic communications effectiveness; increase brand compliance and campus reputation; reduce IT security vulnerabilities; increase legal compliance and reduce institutional risk.

Keywords: electronic communication Email mass communication mass email

Policy Number:3005

Status:Approved

Elevator Emergency Procedures

The purpose of this policy is to establish specific procedures for aiding and assisting in removal of passengers who become entrapped in inoperable campus elevators, and/or any elevator concern that could result in potential injury.

Keywords: Authority Fire Marshal Having Jurisdiction Lifts

Policy Number:5011

Status:Approved

Email

This policy defines the appropriate use of email and the university email system.

Keywords: encryption messages privacy recipients

Policy Number:4021

Status:Rescinded

Employee Discounts, Referral Sources, and Resources

This policy has been rescinded. 

Keywords: rescinded

Policy Number:4022

Status:Rescinded

Employee Eligibility Verification - Form I-9

This policy has been rescinded. 

Keywords: rescinded

Policy Number:4007

Status:Approved

Employee Fringe Benefit Pools

The purpose of this policy is to set forth the guidelines used by the Finance Office in developing and charging fringe benefit rates for Worker's Compensation, Unemployment Insurance, Retiree Health and Life, and Termination Pay.

4007 - Exhibit A

4007 - Exhibit B

Keywords: retiree health insurance separation pay sick leave payout termination pay unemployment workers' compensation

Policy Number:4008

Status:Approved

Employee Tuition Waivers

The policy creates a common set of policies and practices regarding tuition waivers for permanent employees at the University of Colorado Denver, and reconciles the fiscal rules to the University of Colorado Denver’s practice of employee tuition waiver.

Keywords: benefits credits tuition allowance Tuition Assistance Benefit

Policy Number:4012

Status:Approved

Employment Background Checks

This policy is to establish process for employment background checks for all employees, volunteers, trainees, and contractors at the university.

Keywords: check criminal record driving homeland security

Policy Number:5015

Status:Approved

Enterprise Application

This policy establishes the implementation of enterprise software that is critical to the coordination of business activities across the University. 

Keywords: Governance Committee IT ITGC network Software

Policy Number:2020

Status:Approved

Establishing a Sponsored Project Without an Award Document, 4-10

This policy establishes University of Colorado Denver and University of Colorado Anschutz Medical Campus (“the university”) guidelines for the establishment of a Sponsored Project in Grants and Contracts (OGC) prior to the receipt of the award document from the sponsoring agency.

2020 - Exhibit A

2020 - Exhibit B

Keywords: check deposit request pre-activated award authorization pre-award pre-award costs

Policy Number:3000

Status:Approved

Establishing Campus Administrative Policies

This policy addresses the process for developing, creating, issuing, formatting, and maintaining all University policies and applies to all university departments, faculty, staff and students, as noted above.

Keywords: establishing policies writing polices

Policy Number:2006

Status:Approved

Establishing New Programs or Projects in the General Ledger

The purpose of this policy is to provide guidelines for departments and administrative units when requesting new programs or projects to be established in the general ledger.

Keywords: account chartfield program project speedtype

Policy Number:1040

Status:Approved

Establishment of Centers and Institutes

The purpose of this policy is to set forth procedures for the establishment and approval of Centers and to provide for the renaming of existing organizations, if appropriate, as determined by campus administrations.

Keywords: approval establishing organizations research

Policy Number:1026

Status:Approved

Evaluating Qualifications of Instructional Faculty

This policy creates a campus-wide standard and sets common expectations for the appointment of all instructional faculty hired at the University of Colorado Denver and the University of Colorado Anschutz Medical Campus and also meets the accreditation standards adopted by the Higher Learning Commission (HLC) in June 2015.

Keywords: appointments employment expectations Experience HLC qualifications

Policy Number:3052

Status:Approved

Exclusion of Persons from University Property

The purpose of this policy is to establish procedures for reasonable protection of the University community and for notifying those individuals accused of violating the Laws and Policies of the Regents, University rules, regulations, and policies, or local, state, and federal laws.

Keywords: Protection violation warning

Policy Number:4006

Status:Approved

Expanded Faculty Housing Assistance Program

The purpose of this policy is to establish guidelines and procedures for CU Denver Campus and CU Anschutz Medical Campus to administer the Expanded FHAP.

Keywords: financial assistance home loans home purchase purchase of home

Policy Number:2041

Status:Approved

Expenditure Contracts and/or Sub-agreements under Sponsored Awards - CU Anschutz

This policy establishes rules and guidelines for University of Colorado Anschutz Medical Campus contracting. It is the responsibility of every individual involved in the performance and administration of CU Anschutz contracts to assure that no violation of this policy occurs.

Keywords: delegated interagency agreements prime awards subcontracts

Policy Number:6002

Status:Approved

Export Control Compliance

The purpose of this policy is to codify the University’s commitment to compliance with U.S. export control regulations, identify the corresponding responsibilities of University personnel, including CU Denver and CU Anschutz Community Members, and establish the administrative foundation for the University’s export control compliance program. 

Keywords: Academic boards deemed EAR exception foreign ITAR liabilities OFAC regulations research scholars trainees visiting volunteers

Policy Number:3018

Status:Approved

Expressive Activities

The purpose of this policy is to incorporate the protections for student expression provided by Colorado law, provide a community environment in which open discussion can occur without disrupting the academic mission or daily university functions, and to describe how the university will lawfully implement constitutional time, place, and manner limitations to promote speech and avoid interfering on the rights of others. 

Keywords: civility on campus freedom of expression noise peaceful assembly reedom of speech

Policy Number:1999

Status:Approved

Extended Studies

These guidelines define extended studies and funding rules.

Keywords: credit funding guideline non-funding

Policy Number:2044

Status:Approved

External Gift Management and Institutional Integrity - CU Anschutz

This policy is designed to support faculty, senior leaders, and the University by providing a structured process for the ethical review of gifts to the University that might pose a threat to institutional integrity.

Keywords: Accept Free Money

Policy Number:3034

Status:Approved

Facilities Operations Building Maintenance Responsibilities

The purpose of this policy is to establish guidelines to help define funding responsibility - Facilities Operations or the individual department – for maintenance and repair of the physical plant facilities and equipment.

Keywords: equipment management repair

Policy Number:3035

Status:Approved

Facilities Use by Employees and Students

The purpose of this policy is to set forth the policies and procedures regarding the appropriateness and priority of use of campus facilities at the CU Denver Campus and the CU Anschutz Medical Campus (“the university”) and services by university employees and students. The policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use.

Keywords: alcohol animals external outside organizations

Policy Number:3036

Status:Approved

Facilities Use by External Entities

The purpose of this policy is to set forth the policies and procedures regarding the appropriateness and priority use of University of Colorado Denver and University of Colorado Anschutz Medical Campus (“the university”) space, equipment, and services by External Entities. Furthermore, the policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use.

3036 - Exhibit A

3036 - Exhibit B

Keywords: appropriate use of facilities outside organizations service to external entities space use of University equipment

Policy Number:4031

Status:Approved

Faculty and Staff Threat Assessment and Response Team (FaST)

This policy establishes a Faculty and Staff Threat Assessment and Response Team to coordinate and formalize the work of departments responsible for such safety and support functions for the campuses, specifically concerning observed workplace behaviors indicating a faculty or staff member poses a danger to themselves or others.

Keywords: danger environment safe Security

Policy Number:1006

Status:Approved

Faculty Compensation - CU Denver

This policy establishes process and authority for various types of faculty compensation as allowed by Regents laws and policies, university administrative and fiscal policies, and federal regulations for grants and contracts.

Keywords: additional pay faculty salaries remuneration salary grievance salary setting process

Policy Number:1005A

Status:Approved

Faculty Compensation CU Anschutz

The purpose of this policy is to establish guidelines for faculty compensation at CU Anschutz Medical Campus.

Keywords: additional remuneration grievance pay salaries salary

Policy Number:1011

Status:Approved

Faculty Emeritus/Emerita Designation

This policy defines the process for granting emeritus/emerita status to a faculty member with the rank of Professor, Associate Professor, Assistant Professor, Senior Instructor, or Instructor.

Keywords: retain title retirement special privileges

Policy Number:6008

Status:Approved

Faculty Entrepreneurial Activity and SBIR/STTR Collaboration

The purpose of this policy is to ensure University Employees are aware of their obligations when forming a University Employee Owned Company.  The goal of this policy is to provide clear guidance to faculty so that they can be successful in these endeavors.

Keywords: Employee Owned Company

Policy Number:1008

Status:Approved

Faculty Transfers between Departments, Schools and Colleges of the University of Colorado Denver | Anschutz Medical Campus

This policy is intended to guide the process for faculty transfer from one unit of the University of Colorado Denver to another unit within the University of Colorado Denver. It applies to all faculty with an appointment of .50 percent effort or greater.

Keywords: checklist MOU move retain unit

Policy Number:1017

Status:Approved

Fall and Spring Semester Breaks - CU Denver

This policy requires the CU Denver academic calendar to include a week-long Fall Break during the week in November in which Thanksgiving falls. In both the Fall and Spring Breaks, the University is open but classes do not meet.

Keywords: Holiday Schedule time off

Policy Number:4023

Status:Rescinded

Family and Medical Leave for Classified Staff

This policy has been rescinded.

Policy Number:4024

Status:Rescinded

Family and Medical Leave for Faculty and Exempt Professional Staff

This policy has been rescinded. 

Keywords: rescinded

Policy Number:5013

Status:Approved

File Storage Data Protection

This policy establishes guidelines for the adequate protection of University information regardless of the information's physical location, the nature of the device or media upon which it is stored, or the persons in possession or control of the information.

Keywords: data infrastructure privacy Security

Policy Number:7034

Status:Approved

Final Exam Week - CU Denver

This policy applies to all courses, graduate and undergraduate, which have exams that are centrally scheduled.

Keywords: exam schedule exam schedule conflicts final exam

Policy Number:7036

Status:Approved

Financial Aid Awarded by Schools, Programs, and Departments - CU Denver

The purpose of this policy is to establish the responsibility for awarding student aid from funds controlled by schools, programs, and departments. 

Keywords: Fellowships grants loans Scholarships Stipends work-study

Policy Number:3075

Status:Approved

Fire Alarm Delayed Evacuation Policy & Procedures (OPP: 103-082)

This policy establishes a safe pre-planned delayed evacuation during fire alarms on campus property.

Keywords: Authority Having Jurisdiction Marshal Fire-Warden

Policy Number:3074

Status:Approved

Fire Alarm Response Policy & Procedures (OPP: 103-081)

This policy establishes the safe fire alarm response procedures on campus property.

Keywords: Authority Having Jurisdiction Marshal Smoke Rescue

Policy Number:3070

Status:Approved

Fire Code Policy & Procedures (OPP: 103-051)

This policy articulates CU Denver and CU Anschutz compliance with the fire code. 

Keywords: Authority Having Jurisdiction Marshal safety

Policy Number:3085A

Status:Approved

Fire Department Cancellation / Non-notification Policy & Procedures (OPP: 103-082) - CU Anschutz

This policy establishes the procedures for cancellation or non-notification of the local fire department responders, after determining that the fire alarm was a result of a non-fire, non-hazardous event.

Keywords: Authority Having Jurisdiction Marshal safety

Policy Number:3073

Status:Approved

Fire Doors Policy & Procedures (OPP: 103-061)

This policy outlines the procedures and considerations for preventing fire door removal and obstruction on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Block

Policy Number:7998

Status:Rescinded

First-Time Freshman Residency Requirement

This policy has been rescinded.

Keywords: rescinded

Policy Number:2027

Status:Approved

Fiscal Policy for Facilities and Administrative Costs 4-4

The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus and University of Denver guidelines for the acquisition and use of Facilities and Administrative (F&A) cost recovery.

2027 - Exhibit A1

2027 - Exhibit A2

2027 - Exhibit B1

2027 - Exhibit B2

2027 - Exhibit C

2027 - Exhibit D

Keywords: cost recovery distribution negotiated rate agreement rebudgeting total direct costs waiver

Policy Number:3077

Status:Approved

Flammable Gases Policy & Procedures (OPP: 103-101)

This policy establishes the safe use of flammable gases on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Natural Methyl Mercaptan Propane

Policy Number:3078

Status:Approved

Flammable Liquids Cabinet Policy & Procedures (OPP: 103-102)

This policy establishes the requirements of Flammable Liquid Cabinets on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Venting

Policy Number:3076

Status:Approved

Flammable/Combustible Liquids Policy and Procedures (OPP: 103-100)

This policy establishes the safe use of flammable and combustible liquids on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Storage Cabinets Flash-point Compressed Gas

Policy Number:3060

Status:Approved

Food and Drink Policy

This policy prohibits eating, drinking, applying cosmetics, or any activities that increase the ingestion of hazardous chemical, radioactive, or infectious materials in areas where these Materials are used.

Keywords: drinking eating food in classroom labs

Policy Number:7023

Status:Under Review

Four-Year Graduation Guarantee - CU Denver

This policy contains stipulates the conditions under which an undergraduate student at CU Denver will be guaranteed to graduate in four years.

Policy Number:7040

Status:Approved

Fresh Start - CU Denver

This policy establishes a “Fresh Start” program (the “Program”) at the University of Colorado Denver (CU Denver) that allows undergraduate students who left CU Denver with a cumulative transcript G.P.A. of below 2.0 the opportunity to return for a second chance with a recalculated G.P.A.

Keywords: GPA Recalculation Grade Forgiveness New Restart Second Chance Starting Over

Policy Number:2007

Status:Approved

Gift Cards

This policy establishes the procedures and methods of purchasing, distributing, and accounting for gift cards, including Internal Revenue Service (IRS) tax reporting requirements.

Keywords: gift certificates money orders participation incentive recognition awards study subject compensation

Policy Number:2029

Status:Rescinded

Gifts Received from The Children’s Hospital (THC) 4-18

This policy has been rescinded. 

Keywords: Contracts gift funds rescinded speedtype

Policy Number:7037

Status:Approved

Grade Forgiveness - CU Denver

This policy establishes the process whereby undergraduate students enrolled at CU Denver can replace a limited number of below-average grades earned in certain courses with a new grade after repeating the same course.

Keywords: repeat replace reverse take over

Policy Number:7008

Status:Approved

Graduate Student Assistantships and Tuition Remission - CU Anschutz

The purpose of this policy is to establish CU Anschutz provisions for granting graduate student assistantships and tuition remission to graduate students who are enrolled in degree granting programs of CU Anschutz. 

Keywords: Degree Granting Financial Aid graduate school

Policy Number:7017

Status:Approved

Graduation Deadlines - CU Denver

This policy establishes uniform deadlines and procedures for students, schools, and colleges to follow regarding graduation each term.

Keywords: cap and gown commencement diploma

Policy Number:4999

Status:Approved

Guidelines and Checklist for Joint Appointment of Faculty

These guidelines and checklist are to facilitate communication among all parties involved in joint appointment of faculty and to assure that critical items are addressed in a productive manner

Keywords: guideline joined multi-disciplinary partner

Policy Number:7005

Status:Approved

Guidelines for Assisting Students with Pregnancy and Parenting

These guidelines set forth the Title IX protections that should be provided for pregnant and parenting students, including those with pregnancy-related conditions.

Keywords: child pregnant Title IX

Policy Number:2017

Status:Rescinded

Guidelines for Contracts with Other State of Colorado Agencies, Fiscal Policy 4-15

This policy has been rescinded.

Keywords: cost reimbursement fixed price fixed rate rescinded state agencies

Policy Number:1021D

Status:Approved

Hire with Tenure

The purpose of this policy is to outline the requirements for tenure faculty appointments and the processes for appointment, reappointment, and promotion.

Keywords: faculty hires with tenure RTP review

Policy Number:4016

Status:Approved

Hiring Process for Classified Staff

This policy provides guidance for the hiring process of classified staff and applies to all positions within the state personnel system.

Keywords: job description recruitment process search committee selection process

Policy Number:1002

Status:Approved

Hiring Process for Full-Time Faculty

This policy outlines the hiring process of all full-time faculty job titles in the 1100, 1200, 1300, and 1400 job code series, excluding 1309 and 1310 (Professional Research Assistants) in compliance with the institution’s Affirmative Action Program and state law.

Keywords: onboarding on-boarding

Policy Number:4013

Status:Approved

Hiring Process for Officers and Exempt Professionals

This policy establishes the hiring process for all officer and exempt professional job titles in the 2100 job code series.

Keywords: recruitment process search waiver selection process

Policy Number:3082

Status:Approved

Holiday Decorations Policy & Procedures (OPP: 103-106)

This policy establishes the safe use of holiday decorations on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Display Lights Tree Garland

Policy Number:4018A

Status:Approved

Holidays - Anschutz Medical Campus

The University of Colorado Anschutz Medical Campus policy on Holidays establishes the parameters for all common and alternate holidays across the different employee locations and units.

Keywords: alternate holidays floating holidays holidays leave time off

Policy Number:4018D

Status:Under Review

Holidays - Denver Campus

An updated Denver Campus Holiday Policy is in development.

Keywords: alternate holidays floating holidays leave time off

Policy Number:3084

Status:Approved

Hot Work Policy & Procedures (OPP: 103-120)

This policy establishes the safe procedures for Hot Work on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Brazing Welding Safety Combustibles

Policy Number:5005

Status:Approved

Information Systems Networked Resource Passwords

This policy establishes guidelines for compliance with password requirements by any individuals who use the information technology resources of the university.

Keywords: change defense-in-depth hackers intruders protect

Policy Number:3007A

Status:Approved

Institutional Conflict of Interest

Institutional conflicts of interest arise when the campuses’ financial interests or those of its
senior officials might have, or appear to have, undue influence on decisions involving the
University’s primary interests.

Keywords: conflict conflict of interest finance

Policy Number:1019

Status:Approved

Instructional, Research, and Clinical Faculty Appointments

The purpose of this policy is to outline the general requirements for Instructional, Research, and Clinical (IRC) faculty appointments and the processes for appointment, reappointment, and promotion.

Keywords: CTT non-tenure track NTT

Policy Number:2040A

Status:Approved

Intellectual Property on Discoveries and Patents for their Protection and Commercialization - CU Anschutz

This policy addresses how the campus will protect and commercialize Campus Discoveries. This policy supersedes all previous policies and will be used to distribute all Net Royalty Receipts, on any new and existing Campus Discoveries.

Keywords: intellectual property income distribution royalty revenue technology transfer income

Policy Number:2001

Status:Approved

Internal Service Centers and Core Laboratories

This policy provides guidelines for establishing, budgeting, costing, administering, and accounting for Internal Service Centers, Core Laboratories and other operations regularly selling goods or services to University of Colorado Denver | Anschutz Medical Campus departments or activities.

Keywords: Accounting budgeting revenue speedtype spending

Policy Number:7010

Status:Approved

International Student Health Insurance Requirements and Waiver Process - CU Denver

The purpose of this policy is to set forth the requirement for non-immigrant international students present in the United States on F-1 or J-1 visas enrolled in courses on CU Denver to have and maintain adequate health insurance coverage throughout the course of their program as students of CU Denver.

Keywords: J-1 F-1 Visa Medical Coverage

Policy Number:1035

Status:Approved

International Travel Policy for Official University Business

This policy provides guidance for official university business travel under the auspices of the University of Colorado Denver | Anschutz Medical Campus, non-employee travel sponsored by the university, and travel by employees that is sponsored by another organization.

Keywords: abroad compliance countries foreign travelers

Policy Number:7015

Status:Approved

International Travel Policy for Students

This policy establishes the minimum requirements to mitigate and manage risks associated with university-affiliated international travel by students. 

Keywords: destinations experiential learning global education global study international student travel unaffiliated travelers

Policy Number:2024

Status:Approved

Inventories

This policy sets forth guidelines for maintaining a system of internal controls for inventories, keeping inventory records that accurately reflect the valuation of the inventory, and conducting annual physical inventories.

Keywords: Accounting audit internal control inventory

Policy Number:3087

Status:Approved

Key Policy

This policy establishes procedures and responsibilities for the purchasing, installation, maintenance, control and security of cylinder cores and keys in order to maintain acceptable security levels for University of Colorado Denver | Anschutz Medical Campus (“the university”) facilities, and educational and research assets

Keywords: cylinder cores keys

Policy Number:3061

Status:Approved

Lactation Policy

This policy is for students and employees who wish to breastfeed and/or express breast milk. 

Keywords: breastfeed extract breastmilk lactation

Policy Number:4010

Status:Approved

Layoffs of Classified Staff

This administrative policy establishes the layoff procedure, process, and Matrix for the CU Denver Campus and CU Anschutz Medical Campus.

Keywords: elimination reduction work loss

Policy Number:4009

Status:Approved

Leave Sharing for Classified Staff, University Staff and Faculty on Twelve-Month Appointments

This policy establishes guidelines for leave sharing for classified staff, university staff, and faculty on twelve-month appointments.

Keywords: donated leave illness injury vacation time

Policy Number:6007

Status:Approved

Management of Controlled and Prescription Drugs in Laboratories on Campus

This Policy is intended to provide guidance to maintain compliance in University laboratories.

Keywords: Controlled substance DEA Compliance Marijuana

Policy Number:7038

Status:Approved

Medical Leave of Absence and Fit to Return - CU Anschutz

This policy describes the circumstances under which a student at CU Anschutz may request a Medical Leave of Absence and the procedures the student must follow. 

Keywords: Mental or Physical Health Reentry

Policy Number:7039

Status:Approved

Medical Withdrawal Policy - CU Denver

This policy provides medical withdrawal options for student diagnosed with either physical or psychological medical conditions that significantly impact their safety or ability to be academically successful.

Keywords: Break physical psychological Sick

Policy Number:6006

Status:Approved

Minors in Laboratories in Animal Facilities

The purpose of this policy is to identify when minors will be allowed to work (paid or unpaid), conduct research, and observe research activities in a CU Denver or CU Anschutz laboratory or animal facilities.

Keywords: biohazards children minor science fair projects tours

Policy Number:7018

Status:Approved

Missing Residential Student Notification Policy - CU Denver

This policy sets forth the procedure that shall be followed in the event that a CU Denver student residing in the Campus Village Apartment complex is missing.

Keywords: absent concern find

Policy Number:3037

Status:Approved

Modification or Securing of Exit Doors and Passengers - CU Anschutz

In an effort to ensure that all building occupants have safe options for exiting buildings or areas in case of an emergency, the Facilities Management Department is establishing a procedure for handling situations when it may become necessary to modify, block or make non-functional exit doors, stairwells, or egress passageways that may have fire and life safety implications.

Keywords: Authority Fire Marshal Having Jurisdiction safety

Policy Number:3053

Status:Approved

Monitoring Research and Clinical Equipment - CU Anschutz

This policy will identify the responsibilities of the equipment owner and the Electronic Security Division relative to the monitoring of certain equipment.

Keywords: chemicals equipment pharmaceuticals

Policy Number:2012

Status:Under Review

Moving and Relocation Expense Reimbursement

The purpose of this policy is to set forth guidelines for reimbursement of CU Denver | CU Anschutz employees for expenses incurred in moving or relocating because of accepting a job offer, a change in assignment, promotion, or other reason related to the employee’s duties.

Keywords: moving reimbursement relocation

Policy Number:1027

Status:Approved

Multi-Year Contracts for Instructional, Research, and Clinical Faculty with Teaching Responsibilities or Librarian Appointments

This policy outlines a selection and approval process for multi-year contracts for both teaching faculty and librarians.

Keywords: contract terms library faculty probationary

Policy Number:1015

Status:Approved

New Faculty Orientation

This policy explains the obligation of The University of Colorado Denver to provide an orientation to the university and to introduce its policies and procedures for new faculty.

Keywords: member requirements

Policy Number:7031

Status:Approved

Non-Degree Students Signature Authority - CU Denver

This policy establishes dean’s signature authority for CU Denver | CU Anschutz non-degree students. This policy applies to undergraduate and graduate (previous degree) non-degree students whether in D1 or D2 programs.

Policy Number:3054

Status:Approved

Nondiscrimination Policy and Procedures

This policy: (1) provides a definition of discrimination and harassment based upon Protected Class status and related retaliation; (2) prohibits such discrimination; and (3) identifies the procedures the university follows when it receives a report alleging a violation of the university core values.

Keywords: discrimination equal opportunity equity hostile environment sexual harassment

Policy Number:1028

Status:Approved

Non-Tenure Track Faculty Performance Review

This policy sets forth the requirements for performance review processes for all non-tenure track faculty at CU Denver and CU Anschutz.

Keywords: annual clinical evaluation Lecturer periodic

Policy Number:7009

Status:Approved

Official Measures of English Language Proficiency for Admission of International Students

This policy establishes English language proficiency requirements for the admission of international students to the University of Colorado Denver | Anschutz Medical Campus and the responsibility of the university to determine that international student applicants possess a level of proficiency in English necessary to succeed academically.

Keywords: iBT IELTS MyBest PET TOEFL Visa

Policy Number:3009

Status:Approved

Online Disclaimer and Terms of Use

This policy provides a general description of the terms and conditions applicable when accessing and using the official University of Colorado Denver | Anschutz Medical Campus official campus websites and any page or function contained herein.

Keywords: advertising copyright blogs limitations of liability privacy publicity

Policy Number:3008

Status:Approved

Online Privacy Policy

This privacy policy provides a general description of the ways we collect information about individuals, how we may use or disclose this information, and how we safeguard this information. This policy covers the business practices of the CU Denver | Anschutz Campus.

Keywords: collecting information confidential CORA protecting information

Policy Number:3055

Status:Approved

Operation of Unmanned Aircraft Systems (UAS)

The purpose of this policy is to ensure public safety and maintain a reasonable expectation of privacy for all individuals accessing all properties owned, operated, and controlled by the University of Colorado Denver | Anschutz Medical Campus, and property surrounding the Liniger Building at CU South Denver, by prohibiting the use of Unmanned Aircraft Systems (UAS), commonly referred to as drones, over any University property.

Keywords: ​drones aircraft FAA flying air traffic plane

Policy Number:7024

Status:Approved

Outcomes Assessment

This policy describes the policy and procedures for the design and implementation of a coherent and comprehensive program for annual assessment of student learning in all programs.

Keywords: learning standards

Policy Number:1036

Status:Approved

Oversight of University-Related International Travel

This policy outlines the oversight responsibility of the Office of International Affairs for all university-related international travel undertaken by University of Colorado Denver | Anschutz Medical Campus faculty, students, staff, and non-university-affiliated travelers accompanying university international travelers.

Keywords: international risk office of international affairs review travel activities travelers

Policy Number:4002

Status:Rescinded

Parental Leave

This policy has been rescinded. 

Keywords: rescinded

Policy Number:4001

Status:Approved

Parental Leave for Twelve-Month Faculty and Staff

This policy supplements APS 5019 by setting forth the categories of twelve-month faculty and staff that are eligible for paid parental leave and the provisions related to the use of paid parental leave for twelve-month faculty and staff.

Keywords: adoption birth health care insurance time off

Policy Number:3056

Status:Approved

Parking

The purpose of this policy is to set forth guidelines for payment of parking fees for CU Denver | CU Anschutz faculty, staff, students, patients, visitors, volunteers, and contractors.

Keywords: fees permit transportation

Policy Number:4019

Status:Approved

Payments of Unused Sick and Vacation Leave for Separating Employees

This policy provides the steps to be followed by CU Denver Campus and CU Anschutz Medical Campus departments in processing payments for unused sick and vacation leave balances for qualifying separating or retiring employees.

Keywords: leave payouts sick leave vacation leave

Policy Number:3057

Status:Approved

Personally Identifiable Information – Open Records Act

The purpose of this policy is to set forth the University of Colorado Denver and University of Colorado Anschutz Medical Campus policy on the collection, storage, transfer and use of personally identifiable information, as required by the Colorado Public (Open) Records Act, section 24-72-501 et seq., Colorado Revised Statutes

Keywords: PII privacy Security

Policy Number:1050

Status:Approved

Post Tenure Review

As is required by APS 1022, this policy describes the University of Colorado Denver | Anschutz Medical Campus procedures for peer evaluation during PTR and for appeals of the PTR evaluation.

Keywords: accountability development fund award peer review PIA professional improvement agreement

Policy Number:7025

Status:Approved

Posthumous Academic Degrees

This policy sets forth guidelines for awarding posthumous academic degrees to deceased CU Denver and CU Anschutz students.

Keywords: death die student

Policy Number:6001

Status:Approved

Procedures for Evaluating Conflicts of Interest and Commitment

The procedures outlined in this policy supplement the CU System Administrative Policy Statement (APS) on Conflicts of Interest and Commitment in Research and Teaching.

Keywords: reporting requirements investments personal benefit

Policy Number:2021

Status:Approved

Program Income 4-11

The purpose of this policy is to establish guidelines and procedures for the identification and reporting of grant and contract program income.

Keywords: additive deduction matching

Policy Number:2025

Status:Approved

Property Insurance Coverage

The purpose of this policy shall be to establish a reference for property insurance coverage and guidelines for loss prevention responsibility.

Keywords: insurance insurance policy loss prevention property losses

Policy Number:1023

Status:Approved

Protected Class Data

This policy outlines the procedures to ensure the privacy of employees and students regarding voluntary disclosures for reporting purposes.

Keywords: data disclosure privacy

Policy Number:3013

Status:Approved

Public Recognition Standards and Guidelines - CU Anschutz

The Office of Advancement partnered with the campus architect and recognition consulting firm Heurista to create consistent standards and guidelines. These guidelines are based on the review and consideration of existing recognition at the CU Anschutz Medical Campus, examples from other regional organizations and best practices among peer institutions nationwide.

Keywords: benefactor plaque recognition

Policy Number:2042

Status:Approved

Real Estate Management-Space Acquisition and Use - CU Anschutz

The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus (CU Anschutz) real estate guidelines for the acquisition of lab, office, classroom, or storage space on the 9th & Colorado Campus, Downtown Campus, or the Anschutz Medical Campus or from third party vendors.

2042 - Exhibit A

2042 - Exhibit B

2042 - Exhibit C

Keywords: lease real estate space rental tenant

Policy Number:1049A

Status:Approved

Reappointment, Tenure and Promotion Review - CU Anschutz

This policy outlines the procedures of evaluations of tenure track faculty at all levels for comprehensive reappointment review and for tenure and promotion at CU Anschutz in accordance with the University of Colorado’s APS 1022, Standards, Processes, and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion.

Keywords: advisory committee appointment length candidate nomination external review

Policy Number:1004

Status:Approved

Reappointment, Tenure and Promotion Review - CU Denver

This policy outlines the procedures of evaluations of tenure track faculty at all levels for comprehensive reappointment review and for tenure and promotion at CU Denver in accordance with the University of Colorado’s APS 1022, Standards, Processes, and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion.

Keywords: advisory committee appointment length candidate nomination external review

Policy Number:2036

Status:Under Review

Recipient Monitoring - CU Anschutz

This policy establishes guidelines to have timely ongoing communication with and ongoing monitoring of organizations subcontracted by the University of Colorado Anschutz Medical Campus (CU Anschutz) to perform certain services for CU Anschutz prime-awarded sponsor projects.

Keywords: pass-through entity site visits subrecipient invoices

Policy Number:3058

Status:Approved

Relocation Services

The purpose of the Relocation Services Policy is to provide information to ensure relocation services of all types are provided by the appropriate department and that the space is approved for the requested occupancy by the appropriate approver.

Keywords: green tagging movers moving relocating

Policy Number:1003

Status:Approved

Research and Creative Work Support - CU Denver

This policy lays out principles for the distribution of certain University funds to support faculty research and scholarly/creative activities.

Keywords: Faculty support

Policy Number:4025

Status:Approved

Research Assistant/Associate (PRA)

This policy documents the basic human resource tenets for the research associate title series and should serve as a guide for the proper administration of these positions.

Keywords: assistant associate hiring Professional senior

Policy Number:4011

Status:Approved

Research Assistant/Associate (PRA) Hiring Process

This policy establishes guidelines for the hiring process of all Professional Research Assistants (PRA), applicable to (Sr.) Professional Research Assistants (job codes 1309/1310) and (Sr.) Research Associates (job codes 1305/1306).

Keywords: 1305 1306 1310 job codes 1309

Policy Number:1009A

Status:Approved

Research Postdoctoral Fellows/Trainees - CU Anschutz

This policy outlines definitions and procedures for Research Postdoctoral Fellows/Trainees (also sometimes called postdocs, postdoctoral scholars, or “regular fellows,”) who constitute one of the mainstays of the research enterprise at the CU Anschutz Medical Campus.

Keywords: ​trainees graduate school

Policy Number:1009D

Status:Approved

Research Postdoctoral Fellows/Trainees - CU Denver

This policy outlines definitions and procedures for Research Postdoctoral Fellows/Trainees (also sometimes called postdocs, postdoctoral scholars, or “regular fellows,”) who constitute one of the mainstays of the research enterprise at CU Denver.

Keywords: ​trainees graduate school

Policy Number:3038

Status:Approved

Research Space Policy - CU Anschutz

This Space Policy is designed to support and advance the strategic research priorities of the University of Colorado Anschutz Medical Campus (the campus) and its schools, colleges, and units. The policy institutes objective criteria for the allocation of research space by the campus to promote optimum utilization of space in existing, renovated and new facilities.

Policy Number:2005

Status:Approved

Reserve Funds and Reserve Fund Transfers

This policy has been implemented to ensure consistent and appropriate reporting and categorizing of fund balances that make up unrestricted net position in all funds. This promotes the efficient use of funding and aids in the planning for spending that supports the mission and goals of the University.

Keywords: balances reporting spending unrestricted net position

Policy Number:2030

Status:Under Review

Retaining Residual Income from Federal Fixed-Price Contracts 4-20

The purpose of this policy is to establish guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts.

Keywords: federal contract fixed price residual income

Policy Number:2014

Status:Under Review

Roles and Responsibilities for Sponsored Project Administration, 4-13

The purpose of this policy is to establish guidelines for the roles and responsibilities of Principal Investigators (PIs), their administrative units, and the Office of Grants and Contracts in the administration and management of sponsored projects.

Keywords: award administration contracting ePER institutional approval principal investigator

Policy Number:1020

Status:Approved

Roles and Responsibilities of Department Chairs

This policy describes the responsibilities, appointment procedures, terms of appointment, evaluation, orientation, and compensation for chairs of academic departments within a School or College. 

Keywords: Academic Chairs Department Administrator Unit Leadership

Policy Number:7035

Status:Approved

Safeguarding Customer Information - CU Anschutz

This policy documents the CU Anschutz policy and procedures used to ensure all nonpublic personal customer information obtained by various CU Anschutz departments in the awarding of students loans is adequately safeguarded, protected, and is not shared with unauthorized individuals. 

Policy Number:5002

Status:Approved

Scheduling Classrooms and Other Spaces

The purpose of this policy is to set forth the policies and procedures regarding scheduling of classrooms, and other space, on the University of Colorado Denver Campus (CU Denver buildings only) University of Colorado Anschutz Medical Campus, and University of Colorado South Denver Location. Furthermore, the policy specifies the process for requesting and obtaining the allocation of such space for classes or other functions.

Keywords: classroom conference room event

Policy Number:5006

Status:Rescinded

Secure Computing

This policy has been rescinded. 

Keywords: rescinded

Policy Number:4029

Status:Rescinded

Sexual Harassment

This policy has been rescinded.

Keywords: rescinded

Policy Number:2035

Status:Approved

Signature Authority

Laws of the Regents and System Administrative Policy specify which individuals on each campus have signature authority to execute legal document on behalf of the University.

Keywords: agreements Contracts contract-signature matrix legal document

Policy Number:5009

Status:Approved

Site License Policy and Procedure

This policy establishes guideline for a site license which is a type of software licensing agreement that grants the purchaser permission to use the software on a network on a single site, with an unlimited number of end users.

Keywords: end users Software

Policy Number:3059

Status:Approved

Smoke-Free and Tobacco-Free Environment

In order to promote health and wellness within the University community, it is the policy of CU Denver | CU Anschutz (“the university”) that smoking or tobacco use of any kind is prohibited on any property or in any facilities at CU Anschutz and in any owned, leased, or occupied buildings on CU Denver.

Keywords: e-cigarettes Marijuana smoking snuff tobacco

Policy Number:3998

Status:Approved

Social Media

These guidelines address and outline the very limited circumstances under which it is permissible to bring nonstudent, minor children to the workplace or classroom. 

Keywords: guideline Social Media

Policy Number:3081

Status:Approved

Space Heaters Policy & Procedures (OPP: 103-105)

This policy establishes the safe use of space heaters on campus property.

Keywords: Authority Having Jurisdiction Fire Marshal Portable Radiant

Policy Number:4026

Status:Rescinded

Spouse/Child Grant Program - CU Denver

This policy has been rescinded.

Keywords: rescinded

Policy Number:1029

Status:Approved

Standards for Notice of Non-Renewal for Faculty Other Than Those with Tenured or at-will Appointments

The purpose of this policy is to set the parameters for providing notice of non-renewal for faculty holding other than tenured or at-will appointments at the University of Colorado Denver | Anschutz Medical Campus.

Keywords: Non-reappointment non-tenured

Policy Number:7030

Status:Under Review

Student Attendance and Absences - CU Denver

This policy addresses the issues of student absences, identifies possible accommodations, and outlines both faculty and student responsibilities. 

Keywords: excused absence religion religious holiday religious observance

Policy Number:7003

Status:Approved

Student Code of Conduct - CU Denver

Not a policy--Student Code of Conduct Handbook for CU Denver.

Keywords: behavior handbook

Policy Number:4015

Status:Approved

Student Employee Work Hours

This policy establishes requirements and guidelines for student employment at the CU Denver Campus and CU Anschutz Medical Campus.

Keywords: hours student employment

Policy Number:7014

Status:Approved

Student Immunization Requirements and Compliance

This policy addresses immunization requirements for current and newly enrolled students at the University of Colorado Denver | Anschutz Medical Campus. The State of Colorado has established basic immunization requirements for students at institutions of higher education.

Keywords: COVID flu immunization shots Vaccine

Policy Number:7029

Status:Approved

Student Organizations

This policy sets forth the fiscal oversight rules for student organizations and to define the general institutional relationship of those organizations that conduct activities on CU Denver and CU Anschutz. 

Keywords: affiliated student organization associated student organization fundraising raffles

Policy Number:7026

Status:Approved

Student Participation in Commencement Ceremonies

This policy stipulates the guidelines and exceptions by which students at CU Denver and CU Anschutz can participate in commencement ceremonies. 

Keywords: graduation

Policy Number:7019

Status:Approved

Students Called for Military Duty

This policy and guidelines offers suggestions for ways in which academic and administrative units and faculty may assist students who are called to active military duty.

Keywords: national guard veterans affairs

Policy Number:2010

Status:Approved

Study Subject Payments

This policy establishes the procedures and methods of payments to Study Subject participants at the University of Colorado Denver (CU Denver | CU Anschutz), including Internal Revenue Service (IRS) tax reporting requirements.

Keywords: gift cards money orders participation incentives petty cash study subject compensation

Policy Number:1014

Status:Rescinded

Summer Faculty Appointment Hiring Process

This policy has been rescinded.

Keywords: rescinded

Policy Number:1031

Status:Under Review

Syllabus - CU Denver

This policy outlines the requirements for a course syllabus in order for it to be an essential component of good teaching, student learning, and outcomes assessment as well as a guide used in the resolution of conflicts that may arise between students and their instructors.

Keywords: courses syllabi template

Policy Number:5003

Status:Approved

Telephones / Telephony Services

The purpose of this policy is to provide guidelines for the proper use of telephone and smart/cellular telephone services at the CU Denver Campus and CU Anschutz Medical Campus.

Keywords: calling card Cellular long distance PBN telephony

Policy Number:3072

Status:Approved

Tent-Type Structures & Permits Policy & Procedures (OPP: 103-054)

This policy establishes the safe use of tents and tent-type structures on campus property.

Keywords: Authority Having Jurisdiction Marshal Outdoors Temporary

Policy Number:2031

Status:Under Review

Time and Effort Reporting on Sponsored Projects 4-21

The University of Colorado Denver | Anschutz Medical Campus (“the university”) receives a significant amount of funding for sponsored projects from the Federal government. This policy establishes guidelines for timely reporting of time and effort charged to sponsored research projects.

Keywords: certification cost sharing electronic personal effort reporting ePER

Policy Number:7997

Status:Rescinded

Transfer Credit Limits for Undergraduate Students

This policy has been rescinded.

Keywords: rescinded

Policy Number:2026

Status:Approved

Transfer of Assets To or From Other Organizations

The purpose of this policy is to manage the transfer of assets owned by the University of Colorado Denver | Anschutz Medical Campus (“university”) to another organization or the transfer of assets from another organization to the university.

Keywords: Capital Assets Equipment Transfers

Policy Number:2032

Status:Under Review

Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16

The purpose of this policy is to manage the transfer of University of Colorado Denver | Anschutz Medical Campus Sponsored Project (grant or contract) commitments to other organizations.

Keywords: relinquishing statement restricted fund award

Policy Number:7006

Status:Approved

Transferring Undergraduate Credit

This policy is designed to clarify when undergraduate credits may transfer to the university and to encourage students to advance as far through the educational system as they can in pursuit of their goals. It also covers transfer credits for military veterans. 

Keywords: credits military veterans transfer xfr

Policy Number:2043

Status:Approved

Treasury Pooled Investment Earnings - CU Anschutz

The purpose of this policy is to establish guidelines for the recording and distribution of Treasury Pooled Investment Earnings (PIE) at the University of Colorado Denver Anschutz Medical Campus.

Keywords: interest PIE pooled investment earnings

Policy Number:7012

Status:Approved

Tuition Appeals - CU Denver

This policy addresses situations in which students believe they have valid reasons for requesting a refund of tuition from the CU Denver. 

Keywords: refund

Policy Number:7027

Status:Approved

University Response Following a Student Death

This policy sets forth procedural guidelines intended to assist those responding to the death of a student.

Policy Number:2034

Status:Approved

Unrelated Business Income Tax

The purpose of this policy shall be to establish University of Colorado Denver | University of Colorado Anschutz Medical Campus guidelines for the reporting of Unrelated Business Income (UBI) to University System Administration and the subsequent submission of a 990-T Federal Income Tax return to the Internal Revenue Service.

2034 - Exhibit A

Keywords: auxiliary sales UBIT unrelated business income tax

Policy Number:3039

Status:Rescinded

Use of Campus Facilities for Continuing and Professional Education

This policy has been rescinded

Keywords: rescinded

Policy Number:3099

Status:Approved

Utility Interruption Outage

Guidelines and Procedures for Utility Interruption Outage Request.

Keywords: guideline utility interruption

Policy Number:6005

Status:Approved

Utilization of OnCore for Clinical Research - CU Anschutz

The University of Colorado Anschutz Medical Campus (CU Anschutz) in collaboration with the University of Colorado Health system (UCHealth) and Children’s Hospital Colorado (CHCO) has implemented OnCore, a clinical trial management system (CTMS), to serve as a campus-wide platform to manage clinical research and facilitate fiscal and operational compliance with all relevant requirements.

Keywords: Clinical Trial Management System Research

Policy Number:6009

Status:Approved

Utilization of University of Colorado’s Research Pharmacy Services - CU Anschutz

This policy is to define the utilization requirements for the research pharmacy facility on the Anschutz Medical Campus.

Keywords: clinical research pharmacy facility research

Policy Number:4030

Status:Approved

Volunteer Policy

The purpose of this policy is to define the circumstances under which volunteers may provide services to the University, clarify volunteer restrictions, and identify exceptions.

Keywords: ​volunteer compensation internship shadowing trainee

Policy Number:5007

Status:Rescinded

Web Publishing

This policy has been rescinded.

Keywords: rescinded

Policy Number:3040

Status:Approved

Whistleblower and Retaliation Policy

This policy establishes the University's commitment to investigating allegations where an employee or student brings forwards concerns and is retaliated against in response.

Keywords: Allegations Protection Retaliation