Department of Homeland Security has provided guidance regarding the completion of I-9s during COVID. Please see below.
This provision only applies to employers and workplaces that are operating remotely.
The HR business partner must review documents and complete Section 2 of the I-9 per the guidance below.
HR business partners must inspect the Section 2 documents remotely (e.g., over video link, fax or email, etc.) and obtain, inspect, and retain copies of the documents, within three business days for purposes of completing Section 2.
HR business partners should enter “COVID-19” as the reason for the physical inspection delay in the Section 2 Additional Information field.
Documents that are remotely inspected will have to be physically inspected in person when the office opens for business.
Once the documents have been physically inspected, the HR business partner should add the note “documents physically examined” with the date of inspection to the Section 2 Additional Information field on the Form I-9, or to section 3, as appropriate.
DHS has granted an extension of the above processes through October 31, 2022.