Department of Homeland Security has provided guidance regarding the completion of I-9s during COVID. Please see below.
This provision only applies to employers and workplaces that are operating remotely.
The HR business partner must review documents and complete Section 2 of the I-9 per the guidance below.
- HR business partners must inspect the Section 2 documents remotely (e.g., over video link, fax or email, etc.) and obtain, inspect, and retain copies of the documents, within three business days for purposes of completing Section 2.
- HR business partners should enter “COVID-19” as the reason for the physical inspection delay in the Section 2 Additional Information field.
- Documents that are remotely inspected will have to be physically inspected in person when the office opens for business.
- Once the documents have been physically inspected, the HR business partner should add the note “documents physically examined” with the date of inspection to the Section 2 Additional Information field on the Form I-9, or to section 3, as appropriate.
DHS has granted an extension of the above processes through October 31, 2022.
Please contact HR.I-9@ucdenver.edu with questions.
