Space Requests

Before submitting a space request, review the Workplace Guidelines (PDF). They explain how we design, assign and manage campus space and outline the other steps that are required before submitting a space request. The requestor also needs to evaluate their space internally, identify a source of funding, and obtain leadership approval.

Once these steps are completed, download the Space Request Form, fill it out detailing your department’s needs, and send the signed form to [email protected].

If you are interested in space off-campus, please fill out the External Space Request Form.

Space Request Process

Before Submitting A Space Request

Review the Workplace Guidelines document (PDF)
Evaluate Space Internally
Identify Funding
Obtain Leadership Approval

Space Request Form

Once you’ve completed the above steps, fill out the Space Request Form detailing your department’s needs.

SM Review

The SM team will review your request and reach out if additional information is required. While we aim to accommodate all requests, approval depends on resource availability and how the request aligns with the Workplace Guidelines.

Governance Review

After SM reviews the space request, completes final edits, and obtains signatures by the required parties, SM staff will present the request to the Space Governance group for review, comments, and approval.

Develop Recommendations

Once approved by the Space Governance group, SM staff will collaborate with the requestor to develop options that fulfill the needs outlined in the space request. NOTE: SM may not always find solutions for space requests, and requestor participation in the recommendation process is highly encouraged.

Memorandum of Agreement (MOA)

If a solution is identified, the final step is to execute a Memorandum of Agreement that outlines the space being assigned, the terms of the assignment, and any other important details.

SM Handoff to Support Teams

Once you reach the last step of the space request process and your space has been assigned, please contact the teams listed below if you are in need of any of the following services.

Finalizing Your Space Assignment

To ensure a smooth transition in your newly assigned space, please provide ample time for various teams to assist.

To request a move, fill out the move request packet with the Transition Management team as soon as possible. Moves need to be requested weeks ahead before the move date. See Step 2 in the form for lead times which depends on volume and staff size.

Within this timeframe, other services will need to be scheduled including:

Please reach out to [email protected] with any service questions.

Floor Plans & Space Information Requests

Our team maintains accurate floor plans and space occupancy information, monitors space utilization, and tracks space agreements. We can provide you with the items listed below, which may be helpful when submitting a space request, contemplating a renovation, or re-assigning space within your unit.