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Reminder: Web Accessibility Compliance Law in effect

The new Colorado accessibility law, HB21-1110, affects university websites and went into effect July 1, 2024. This means that university website owners/content managers must ensure your website content meets the minimum web accessibility standards.

Learn how to meet accessibility standards

SharePoint Training

SharePoint Online is the intranet solution used by the university.  Unlike Sitefinity, SharePoint sites, pages, and content require a user to sign in with their university credentials to view.  Sites can be further security trimmed to specific organizations, groups, or people within the university.  Below you will find some general training materials to help get you started on using SharePoint Online.
SharePoint Online training videos are available via Skillsoft. Be sure to sign into the UCD Access portal before opening the training links below. 

Beginner Training Videos

Adding a file to your library

Working with document libraries is one of the most common things you will do in SharePoint Online.  Document libraries function similarly to one drive or other file systems, where you can upload files and documents.  You can manage the structure of a document library using folders.  The video below will walk through the steps to add files to a document library on SharePoint.

Adding a file to your library
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Sharing items

There are several ways to share files and content from SharePoint Online to other people.  This can be the sharing of a link to someone that already has permissions to the site you are sharing from, or you can share specific content to a user that does not already have access to the site.  The video below provides information on how to share content with others.

Sharing items
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Working with content on your computer

Sometimes you may work somewhere where you do not have a good or reliable internet connection.  In these instances, it may be necessary to download a document from SharePoint Online to your local computer.  The video below details the steps to download documents from SharePoint Online to your local computer for when you need to work offline.

Downloading documents to your computer
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Advanced Training Videos

Creating a custom list

Lists are a powerful tool within SharePoint Online to arrange and collect data.  While libraries are used to store documents, the main purpose of a list is to store and collect information in the form of "metadata".  This could be an intake form, training log, task list, user directory, and much much more!  The video below will walk you through how to create a custom list and add additional fields to the list.

Skillsoft: 

Panopto Guided Walkthroughs: 

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Inserting an image

When building pages on SharePoint Online, it is often necessary to add images to make a page more visually appealing or direct users to specific graphs and content.  The video below outlines how to add an image to a page on SharePoint Online.  Please be sure to also review the @web pages on accessible images and using images as they are both applicable to SharePoint Online.


Inserting an image
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Sharing an online video

When editing a page it is sometimes important to share a video such as one that has been uploaded to YouTube or Vimeo.  This lesson walks through the process of embedding a video on a SharePoint Online page.


Sharing an online video
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Web Parts

Skillsoft Videos:

Panopto Guided Walkthroughs:

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Editing pages

Creating and adding structure to a page is how you engage users and guide them to the appropriate resources.  The videos below show you how to edit and add structural components to a SharePoint Online page.  There are two main types of SharePoint Online site, team sites and communication sites.

Skillsoft:

Panopto Guided Walkthroughs:

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Document libraries

Document libraries are areas within SharePoint Online where you can store, manage, and collaborate on files.  While SharePoint Online and OneDrive do have very similar functionality, they are used for different business purposes.  I recommend watching the video SharePoint Online or OneDrive for more information:

Skillsoft:

Panopto Guided Walkthroughs:

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Creating alerts

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Permissions Management

Permissions are how you control who has access to a SharePoint site and what level of access they have.  The videos below outline how to manage SharePoint Online permissions and go over some common permissions settings.

Skillsoft:

Panopto Guided Walkthroughs:

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