Remote Work Participation Agreement
The University of Colorado Denver Campus Alternate Work Arrangements policy was recently revised and approved. This policy replaces the old Alternative Work Arrangements policy. The new electronic process replaces the former paper Flexplace Participation form. The policy was effective June 1, 2021 for the Denver Campus and effective September 7, 2021, for the Anschutz Medical Campus and Consolidated Units. After September 1, 2021, documentation for employee remote work arrangements as provided for under that policy is required. To comply with the policy, employees need to submit new remote work requests using the Remote Work Participation Agreement Form.
Alternative Work Schedules and Remote Work Arrangements Policy (PDF)
Remote Work Requests Guidelines
Remote Work Participation Agreement Form - CU Denver
- This form only needs to be completed if you are:
- A Staff member (Classified, University, and 9-Month Temporary) who has been assigned an office or has access to a workspace on campus and is requesting to work full/part-time remotely.
- A Staff member (Classified, University, and 9-Month Temporary)who lives and works outside of Colorado or the USA.
- This form should be submitted only for remote work that is regularly scheduled (e.g. - 1 or more days per week).
- This form should not be submitted if your remote work arrangement is not regularly scheduled, is ad hoc, or is on a very occasional basis.
- Student Employees are not required to complete this form.
- Professional Research Assistants are not required to complete this form.
- Please use this form to submit a new remote work request for your current position. This form is not applicable to another role. A new form will be required if filling out for another role.
- If you wish to amend an existing agreement, you are required to submit this form again.
- Remote work participation agreements are subject to re-evaluation by the Supervisor and are subject to review by the Appointing Authority.
- All submitted forms are reviewed by your Supervisor and Department Approver/Unit Human Resources Business Partner for acknowledgment. You will receive a full copy of the acknowledgment via email.
If you are submitting this form as part of an accommodation request under the Americans with Disabilities Act (ADA), you must first contact HR ADA Coordinator
For additional questions, please reach out to your department's Human Resources Business Partner.
Submission of these forms will aid in university space planning and will ensure the university has documentation of all employees who are working remotely on a regular basis.
Remote Work Participation Agreement Form: Supervisors and Department Approvers/Unit Human Resources Business Partners
This is an outline of the actions required by Supervisors and Department Approvers/Unit Human Resources Business Partners to either approve, deny or revoke/terminate a remote work request.
Supervisor and Department Approver/Unit Human Resources Business Partner: Steps to Approve a Remote Work Participation request:
- Employee submits Remote Work Participation Agreement Form.
- The Supervisor receives an email to review the Remote Work request from Employee and approves/acknowledges the request.
- Once the Supervisor approves the request, the Department Approver/Unit Human Resources Business Partner receives an email to review the Remote Work request and approves/acknowledges the request.
- Once the remote work request is fully acknowledged by the Supervisor and Department Approver/Unit Human Resources Business Partner, then everyone will receive an email copy of the agreement (Employee, Supervisor, and Department Approver/Unit Human Resources Business Partner).
- Employee submits Remote Work Participation Agreement Form.
- The Supervisor receives an email to review the Remote Work request from the Employee and denies the request.
- When the Supervisor denies the request, then the Supervisor, Department Approver/Unit Human Resources Business Partner, and Employee will receive a copy of the declined agreement.
- Please note: The request will not move forward to the Department Approver/Unit Human Resources Business Partner for acknowledgment.
- If the Supervisor approved the request, then the Department Approver/Unit Human Resources Business Partner receives an email to review the Remote Work request and denies the request.
- If the Department Approver/Unit Human Resources Business Partner denies the request, then the Supervisor, Department Approver/Unit Human Resources Business Partner, and Employee will receive an email copy of the declined agreement.
- Supervisor or Department Approver/Unit Human Resources Business Partner submits Revoke/Terminate Remote Work Participation Agreement Form.
- The Supervisor, Department Approver/Unit Human Resources Business Partner, and Employee will receive an email copy of the revoked/terminated agreement.
Approving Remote Work Requests Process Chart (PDF)
Supervisor and Department Approver/Unit Human Resources Business Partner: Steps to Deny a Remote Work Participation request:
Denying Remote Work Requests Process Chart (PDF)
Supervisor and Department Approver/Unit Human Resources Business Partner: Steps to Revoke/Terminate a Remote Work Participation request:
Revoking or Terminating Remote Work Requests Process Chart (PDF)