Appropriate use of web forms
Some examples of forms currently in use include contact forms, registration forms, and feedback forms, to name a few. Forms can, however, be used for a variety of other tasks as well.
University Web Services has several forms in use on its website.
Using web forms has proved very helpful for our central support team. We have a Service Request page on our site that is actually a list of many different forms our users fill out to request our support services. Check it out for examples of the different uses of web forms for your sites.
Inappropriate use of web forms
It’s imperative that only public data is collected on a SharePoint web form. Just like the content on all of our web pages, content collected from a web form is public data. Do not collect any personal and/or private data using a SharePoint web form.
- Abide by the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule and never collect or publish any patient-related data on any university web form.
- Abide by the Family Educational Rights and Privacy Act (FERPA) and never collect or publish any student record-related data on any university web site.
- Never collect or publish any credit card information on any university web site.
The following are a few examples of an inappropriate use of a SharePoint web form.
- A web form to collect patient medical information
- A web form to collect student achievement information
- A web form to collect faculty/staff review information
If you have a need to collect any data similar to the list above, explore other, internal options.