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University Web Services (UWS)

University Web Services, University of Colorado Denver

 

 
 
University Intranet Project Timeline

SharePoint Intranet Team

Preliminary University Intranet Team

A proper team structure is key to a successful Intranet project. The chart below identifies the key roles and governance structure created for the initial planning of the University’s Intranet Project.

Intranet-Governance-Chart.png 

Sample Intranet Team

The following table identifies the typical roles and responsibilities of a large-scale intranet project team. The university’s intranet project team will be formed during the discovery phase scheduled for early Summer 2013.

Role Responsibilities
Executive Sponsor
  • Acts as the project champion and communicates project mandate to the organization
  • Authorizes resources for the project
  • Ultimate decision-maker for the project
  • Measures and evaluates success of the project; accountable for the project benefits
Steering Committee
  • Provides oversight for the project
  • Monitors progress and results
  • Resolves conflicts and removes barriers for project progress
  • Authorizes changes to scope, schedule, budget
Project Manager
  • Accountable for the completion of the project deliverables
  • Manages the project budget and team resources
  • Manages issues and risks
  • Manages changes through CAB process
  • Escalates issues to the Steering Committee when required
SharePoint Architects/Technical Leads
  • Designs the foundational architecture
  • Designs the SharePoint h/w, s/w architecture for IT site
  • Determines how best to integrate with infrastructure
  • Planning for site features, customizations, site and list relationships
  • Liaises with infrastructure group during initial software installation, troubleshooting
  • Details disaster recovery specs
  • Details capacity plans
  • Details network security
  • Defines and configures search
  • Implements branding strategy
Technical Lead
SP Developer
  • Manages the technical components of the project plan
  • Builds out the site according to wireframes and specifications
  • Develops necessary templates, web parts
  • Skins new site with graphic design by applying CSS files
  • Delivers a fully functional, tested and de-bugged SharePoint 2010 as per specs and wireframes
Business Analyst
  • Build-out the lower level wireframes
  • Assists with any content migration prior to launch
  • Acts as information architect
Communications & Change Management Lead
  • Prepares and manages communications and change management plan
  • Acts as lead on communication framework
Content Lead
  • Supports the content category owners and ensures content ready for launch
Content Category Owners
  • Participates in content planning meetings
  • Contributes to content migration plan by identifying content critical for launch and/or later migration
  • Develops/assigns content to be developed for launch
Content owners
  • May need to develop some content for launch.
Interim Governance Committee
  • Develops governance policies and plan by participating in facilitated workshops
Governance Committee
  • As part of the final plan, communicates ownership to respective team members.
  • Enforces policy
SharePoint administrator
  • Assists in build as part of knowledge transfer
  • Takes appropriate training to be able to support the site after launch

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Intranet Project

 

 

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