Event & Space Reservations

Non-Academic Events and Meetings at CU Denver 

The Office of Student Life & Campus Community oversees the approval of all non-academic space reservations at CU Denver. Non-academic reservations include meetings, events, and programs that are not associated with academic credit or scheduled classes.

This page outlines what has changed, when EMS requests are approved, and what you can expect throughout the reservation process.

What Has Changed?

Previously, non-academic space reservations were approved by the Registrar’s Office. While approval responsibility has shifted to Student Life & Campus Community, the underlying process, timelines, and academic priorities remain unchanged.

What’s different now:

  • Student Life approves non-academic EMS requests
  • Requests are reviewed through a student-centered, event-focused lens
  • Event organizers have a clearer point of contact for guidance and support

What has not changed:

  • Academic classes always take priority
  • Requests cannot be confirmed until class scheduling is complete
  • EMS remains the system of record for room reservations
👉 Important: Student Life approval serves as your room confirmation only. Additional services (AV, Facilities, access, etc.) require separate requests.

When Are EMS Requests Approved?

Approval timelines are based on academic scheduling priorities. Because classrooms must be fully scheduled for credit-bearing courses first, non-academic events are approved in phases.

We’re not just approving rooms. We’re supporting meaningful experiences across campus.

Important Planning Reminders

For Summer 2026:

  • EMS requests for events after 5:00 p.m. or on weekends will begin approval on March 16
  • EMS requests for Monday–Friday, 8:00 a.m.–5:00 p.m. will begin approval on March 30

This waiting period allows the Registrar’s Office sufficient time to finalize the Spring semester class schedule before daytime events are confirmed.

  • Academic courses always take priority over non-credit-bearing programs
  • Approval timing is dependent on class scheduling, not request submission order
  • Organizers are strongly encouraged to identify backup dates, times, or locations in case the original request cannot be accommodated

Need Help?

  • General event and logistics questions: studentlife@ucdenver.edu
  • EMS Web App User Guide: schedule.ucdenver.edu (Site Home tab)

Student Life & Campus Community serves not only as the approver of space requests but also as a consultative partner in helping departments and student organizations plan safe, effective, and engaging events.

 

 


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