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Facilities Management Response to Covid-19


 

 Parking and Transportation FAQ

 

 Anschutz Returning to Campus

  • June 8, the parking gates will go down and IF you had active permit parking previously, your parking access will still work and your payroll deduction will resume on June 30th for the month of June.
  • If you previously cancelled your parking, you will need to reactivate your permit to park in the gated lots.  Please contact the Parking Office in person, through email, or by phone
  • If you do NOT wish to retain your parking permit or wish to change your parking plan – you have until noon on June 15th to CANCEL/CHANGE your plan with the Parking office.  Email CUParking@cuanschutz.edu , call (303)724-2555 or submit an online request to change or cancel.
  • If you are 50% FTE employee or greater in HCM – you will pay the full parking permit rate
  • If you are less than 50%  FTE employee in HCM – you may enroll for the part time permit rate
  • If you had reserved parking you will still have reserved parking, unless you contact the Parking Office to change this.
  • You may cancel your parking and park in the hourly visitor lots for $1 per hour/ maximum $8 per day, refer to the chart below.
  • All Parking Rates can be found Here
  • Permit parking rates will not be increasing on July 1st.
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 Denver Returning to Campus

•   Payroll deductions were temporarily halted as of March 16th and remain on hold until further notice.
•   If you are an essential employee and have permission to come to campus, and are an active permit holder, you will continue to have access to your respective parking garage at the Denver Campus.
•   Campus Leadership and Facilities Management are evaluating parking options as employees are invited to come back to campus as part of the Safe Return Plan.
•   As decisions are made they will be communicated to existing permit holders first, then to the broader campus community.
•  For information on Auraria parking options please visit https://www.ahec.edu/services-departments/parking​​

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 Intercampus Shuttle

The intercampus shuttle program continues to be evaluated by the campuses to determine if it is a viable and value-added service to the campus community for getting faculty and staff between campuses for academic, research and other University work. Please monitor the Facilities Management website for updates.​

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 Anschutz Rail Shuttle

The Anschutz Medical Campus Rail Shuttle is temporarily running Monday through Friday 7:00am-5:00pm only. Also temporarily, there is not weekend service. Passengers are encouraged to check the RTD website Rider Notifications for daily rail and bus service changes.

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 Anschutz Campus Circulator

The Campus Circulator is currently not operating until further notice.

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 Custodial Services FAQ

 

 What services does the janitorial company, Kleen-tech, provide?

The janitorial company will perform the basic services listed here: Cleaning Frequencies​. Additionally, trash and recycle cans must be placed outside individual offices to be emptied by janitorial staff. The janitorial company does not clean individual offices, lab benches. These are the responsibility of the person working in the office or at the lab bench. Other areas cleaned by others include the Gross Anatomy labs in Education 1 and the Center for Advancing Professional Excellence (CAPE).


 

During this time of reduced occupancy cleaning efforts have been focused on touch points, restrooms and other common areas in buildings with the highest concentration of staff. All buildings are visually checked at least once per day / night to ensure their upkeep.​​​​​​​​​

1

 I see the frequencies indicate patient care areas indicate all tasks daily. What are the tasks scheduled for completion each day?

Cleaning service includes:

  • Clean and sanitize exam room counters and sinks
  • Dust and mop floors and remove all black marks
  • Daily vacuum all carpeted areas
  • Clean and sanitize all water fountains
  • Spot wash walls daily. Clean vents
  • Clean windows or spot clean
  • Dust all furniture and ledges under 6 ½ feet
  • Sanitize all touch points (i.e. door handles and plates; sink handles and faucets).
2

 What is Kleen-tech’s protocol for cleaning high touch points? What is the schedule for this?

Kleen-tech has a disinfecting protocol located here: Disinfecting Process

Minimally Kleen-Tech’s personnel begin their shift performing routine services. Midway through, the team shifts to a Touch Point Cleaning, and returns to routine cleaning upon completion of the Touch Point Cleaning. This schedule is designed to disinfect surfaces that have been used throughout the first part of the day, essentially “resetting” the surfaces for the second part of the day. As building occupancy rises touch point cleaning will be scheduled more frequently.

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 What happened to all hand sanitizer wipe stations at some of the doors?

During the early stages of the pandemic, supplies in the sanitizing stations were being taken faster than we could stock them. Currently we have on order improved stands with top locks to secure the contents. We will continue to order more as they become available. They will be placed in higher occupancy areas initially and in lesser occupancy areas as the stands are received. ​​4

 How can we verify a study room or break out room is clean?

Cleaning kits will be available in each building for those attending approved in-person meetings. (One kit per room) Each building administrator or designated representative will be responsible for creating a check out, check in process. The kits should be used to clean common touch points within a meeting / conference / study room. Instruction for their use are located in each kit. For example, the kits are managed and distributed at the library main desk, Student Services will have cleaning kits available for checkout in the Education buildings. Other areas will be identified for managers and/or locations of the cleaning kits. These cleaning kits are expected to be used in study areas, lactation rooms, conference rooms, etc. See the attachment for contents of the Cleaning Kit.5

 Are lactation rooms being cleaned?

Lactation rooms are scheduled to be cleaned every night. Cleaning supplies are in each room to allow for cleaning between uses during the day by the user of the space. The supplies will be replenished as needed during the nightly cleaning.6

 I’ve heard you are doing some sort of fogging or misting of buildings. What is this and how often is it done?

It is a sanitizing application system which produces an electrostatic charge to liquid disinfectants creating a light mist or fog which causes them to cling to virtually any surface. See demonstration video. Common areas of each building are sanitized based on the schedule located here: eMist schedule. Any requested service outside the established schedule, i.e. additional days or areas, will be charged to the requestors speedtype. Subject to staffing and equipment availability.7

 What chemical does the sanitizer use in the eMist machines, and what does it kill?

The eMist machine used the disinfectant CLEAN ON THE GO hdqC2 manufactured by Spartan chemical. The efficacy bulletin can be found here: Efficacy Bulletin8

 What are the signs on the restrooms for?

This isn’t really a housekeeping question, but it has been determined to maintain physical distancing in the restrooms, most are considered single occupancy. So please change the sign to “Occupied” when going in and flip it around to “Unoccupied” when leaving. 9

 How often are restrooms cleaned?

Restroom are cleaned each night and spot checked throughout the day.10

 How is the cleaning documented? I don’t see cleaning signoff sheets on the back of the restroom doors.

All cleaned areas are inspected by members of the facilities staff as well as Kleen – tech supervisors to ensure they meet level two APPA (The Association of Higher Education Facilities Officers) standards:

 

Floors and base board molding shine and/or are bright and clean. there is no build-up in corners or along walls, but there can be up to two days’ worth of dust, dirt, stains, or streaks.

All vertical and horizontal surfaces are clean, but marks, dust, smudges, and fingerprints are noticeable upon close observation.

Washroom and shower fixtures and tile gleam and are odor-free. Supplies are adequate. Waste containers hold only daily waste, are clean and odor-free.

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 Are there differences between cleaning office areas, educational areas, research areas, and clinical areas?

​Yes. Refer to the Cleaning Frequencies​ chart for a list of scheduled services provided to each area. “All tasks” include these items:
  • ​Empty all trash and re-line trash waste receptacles
  • Clean and sanitize exam room counters and sinks 
  • Dust and mop floors and remove all black marks
  • Daily vacuum all carpeted areas
  • Clean and sanitize all water fountains
  • Spot wash walls daily. Clean vents as needed.
  • Clean windows or spot clean
  • Dust all furniture and ledges under 6 ½ feet
  • Sanitize all touch points (i.e. door handles and plates; sink handles and faucets).​
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 How can I get a specific area cleaned or sanitized?

Request which fall outside the contractual Cleaning Frequencies can be requested here (link available on campus or via VPN). Please note: requests for non-emergency cleaning outside the contracted frequencies will require speedtype and could take a day or two to complete based on time the request is made, what service is requested and outstanding emergency / safety related requests affecting the public (spills, replenish restroom supplies etc.)13

 Can I get my office cleaned?

Full office cleaning falls outside the contractual Cleaning Frequencies. This service can be requested here (link available on campus or via VPN). Please note There is normally a charge for any misting / cleaning services outside the schedule/contractual agreements not tied to a confirmed positive test. We are constantly reviewing the cost of these services but as of now facilities services are charged $54/per hour per cleaner (minimum of two cleaners for safety) with a 2-hour minimum. This includes labor (salary, insurance, benefits, and support), PPE, and the cost of the chemicals. Those schools wishing for additional services are placed on a first come first served basis and must present a speedtype to schedule the service. 14

 Where are the sanitizing foam dispensers? Can I get one in my work area?

Until further notice CU has consolidated the purchasing for protective and cleaning equipment and supplies. The link for the current process can be found here​.15

 How often are elevators sanitized?

Elevators are scheduled to be cleaned and sanitized a minimum of once during the day and every night during the night cleaning process. This is a part of the ​Covid – 19 cleaning protocol​​​​​16

 Are the janitors going through the wellness check like the rest of the CU staff?

​​Yes. Each member of the janitorial staff is required to submit the attestation each day and will receive a wristband signifying they have been cleared based on the current procedures and guidelines.​​​​
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 I see Etai’s has reopened. I don’t see the employees wearing a wristband. What are they doing to help prevent the spread of Covid-19?

Etai’s employees are following the same wellness check each CU employee is required to go through when they enter the building. Etai’s employees are not wearing a wristband as they are working with food and don’t want to introduce anything which may cause additional hazards. Each employee has a date stamped on their forearm indicating they passed both wellness screenings. Additionally, Etai’s mangers post the answers to the screening questions and the recorded temperature of each employee near the register. 18


 

 Contractor Access

 

 How do outside vendors get access to campus?

If the vendor has an active badge, each person visiting campus must:

  • Complete the campus QR code for every day they are on campus
  • Wear a personally provided mask/face covering at all times while on campus
  • Go through on-campus screening (QR Code review, temperature check, get a wrist band for the day), which is currently at the west entrance to the RC1N/Hensel Phelps Auditorium.  This must be completed before entering any buildings on campus. 

 

For those contractors that have active badges, their company has provided their covid-19 plan to the university to compare with the criteria that all university employees are subject to, those plans are to be on file with the university, and the request to activate specific contractor badges was approved by university leadership.

 

If the vendor does not have a badge, the sponsoring department must:

  • Assign someone from their unit (who is on the critical access list and has completed the ‘Return to Work’ training on Skillsoft) to escort the vendor during their time on campus.  This includes:
  • Ensure they complete the campus QR code for every day they are on campus
  • Ensure they wear a personally provided mask/face covering at all times while on campus.
  • Escort them through the on-campus screening (QR Code review, temperature check, get a wrist band for the day), which is currently at the west entrance to the RC1N/Hensel Phelps Auditorium.  This must be completed before entering any buildings on campus. 

 

For those without badges, we are asking for a copy of their company’s COVID-19 plans that outlines their health screening protocols, how they manage staff who are ill, etc. 

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 List of Approved Contractors

Contractor​ ​Covid Plan 
​Facilties Support Services
Agilent Technologies ​​
​Airgas (Gas Cannisters​)
​​Barnes and Noble
​Beckman Coulter Life Sciences
​Biocartis
​​Canteen (Vending)
​Cytiva
​​DHL (Courier​)
​​Eldorado-Water​
​Eppendorf
​Etai’s
​Fedex (Courier​)
​First Choice Coffee Services
​Fisher Scientific
​FujiFilm VisualSonics
​Keyence
Kleen -Tech (Custodial)​​​​
​Konica Minolta
​Leica Biosystems 
​Light labs 
Meso Scale Diagnostics LLC​
​​MV Transportation
​Novo Nordisk
Occupational Medical Partners
​Quest Diagnostics
​Reliant (Dry ice)
​Roche Indy
Rocky’s Cleanout (Disposal Recycling)​
​Sercom
Shred-it-Confidential (Shredding)
​SP+ (Parking)
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Staples (Courier​)
​Tecan
Technical Safety Services 

​​Thyssenkrupp (Elevator Inspections)
​UPS (Courier​)
​Woodgrain Bagels
​Zeiss
​Facilities Projects Contractors/Consultants (Active)
​Adolfson and Peterson (Fitz) ​​
​Ambient Energy (Fitz Bldg)
​Anderson Mason Dale Architects (AHSB) ​​
​​CAAICON (AHSB)
​Cannon Architects (Multi Anschutz)
​Castle Hospitality (Denver Campus)
Cator Ruma (Multi)
​Colorado Correctional Industries (Multi)
​Colorado Doorways (Denver Campus)  
Forum Engraving (Denver campus)
​GE Johnson (SODM)

Group 14 Commissioning (Multi)
​Heritage Windows (Fitz Bldg)
​HJSA (Lynx Crossing)
​Hord Colpand Macht (Lynx Crossing)
​Howell Const (CUP/Autoclave/Fitz Switchgear)
​JCOR (Vault 2 work)
​JE Dunn Const (AHSB/City Hgts/B School)
​Jim Black
​JLL (City Heights)
​Martin and Martin
​MTech Mechanical (Multi)
North Star Design Build (R2)
​Prestige Corp Movers (Multi)
​PSI (interteck)Material Testing (City Heights)
​Rapid Restoration (Multi)
​RDG Design (Multi Anschutz)
​Shaffer Baucom (Lynx Crossing)
​Stanley Consultants (Util Vaults)
​Stantec (City Heights)
​Terracon Material Testing (AHSB)
​Thermo Fisher
​Thyssenkrupp (Fitz Bldg)
​Top Gun (LSC garage)
​Whitting Turner (Lynx Crossing)
​​Xcite AV (Multi)
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