Skip to main content
Sign In

Network: Faculty and Staff Resources, News and Events

Office of Faculty Affairs
 

Faculty Affairs and Undergraduate Enrichment

Faculty Processes, Policies and Forms


 
Category Academic/Faculty Process
Academic Internship Policy ​Revised Academic Intership Policy.
Academic Program Review

Effective July 1, 2009, the CU Denver policy, Academic Program Review guides all Academic Program Reviews (APRs) on both the downtown and Anschutz campuses. This policy conforms to the University of Colorado APS, Implementation of Regent Policy on Program Review and Newly Approved Program Review. The CU Denver policy replaces two documents that had been in place for many years—a Denver Campus policy (Academic Program Review of Programs, Centers, Institutes and Library) and a Health Sciences Center document (Procedures for Program Review).

Consistent with the System APS, CU Denver conducts APRs every seven years to assess the strengths and weaknesses of programs, to make decisions about their future, and to ensure that CU Denver offers high-quality programs that are administered efficiently.

The Office of Academic Planning coordinates all program reviews for CU Denver. Coordination includes managing the Program Review Panel (PRP), which provides campus-level study of all units under review; the PRP is comprised of faculty and academic administrators from across CU Denver. It reviews the self-studies for each APR, participates in the external review team visit, and prepares the final Program Review Report for the year.

Other details—e.g., guidelines for the preparation of the self-study reports, selection of external reviewers, formats for site visits, etc.—are provided in the CU  Denver Academic Program Review policy document. Should you have any questions contact Vice Chancellor Terry Potter.

Accreditation 2010-11 Accreditation information.
Additional compensation

Regent Policy 5D, Additional Remuneration for Extra Work provides guidance to CU Denver in terms of allowable additional remuneration for various types of extra work.

For the Denver Campus, an additional policy—Faculty Compensation includes information and requirements pertaining to additional compensation. Areas covered include compensation approval, annual salaries, salary grievance procedures, types of allowable additional compensation, summer compensation, payment processes, and additional pay from sources not administered by the university.

Affiliate Faculty Template form for an affiliate faculty appoinment.
Annual merit evaluations and salary increases

CU Denver follows the statement in Article 5.B.6 of the Laws of the Regents: Annual merit adjustments for faculty annual merit adjustments for faculty.  Annual merit performance evaluations for all faculty members shall be conducted by each campus. A peer evaluation process shall be used at all campuses except at the Anschutz Medical Campus. A faculty member’s performance shall be evaluated based up performance standards developed by each academic unit and any written expectations agreed to between the faculty member and the unit. In annual merit evaluations the assigned workload shall be appropriately considered. Faculty governance service shall be included for consideration in annual merit evaluation as in other evaluation processes.

Denver campus faculty including (Sr) Research Associates, (Sr) PRAs and (Sr) Instructors complete the Faculty Report of Professional Activities form. (Lecturers are reviewed for academic year reappointment instead of annual evaluations for merit.)

Anschutz Medical Campus faculty, except (Sr) Research Associate/PRAs: forms developed by each school/college.  Anschutz Medical Campus (Sr) Research Associates/PRAs: RA/PRA Annual Performance Evaluation form.

Deans recommend salary increases to the Provost and Chancellor for approval.

Appeals/grievance processes

Faculty members have access to school/college/library processes and procedures. In addition, the Ombuds Office and the Faculty Council Privilege and Tenure Committee offer avenues for faculty members to seek advice and/or file grievances.

Assessment of learning outcomes

Following the 2001 Higher Learning Commission’s accreditation review of the Denver Campus and in response to deficiencies noted in the HLC’s team report, steps were taken to strengthen the assessment of learning outcomes at the program level. These steps included the adoption of a formal policy about assessment; the appointment of a Director of Assessment; the creation of a campus-wide faculty advisory committee; and the development of templates for annual assessment plans and assessment results reports.

After consolidation in 2004, the services of the Assessment Office were extended to the Anschutz Medical Campus. The Director of Assessment, who reports to the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) has aimed to strengthen the culture of assessment at CU Denver in many ways—e.g., meeting regularly with the assessment committee on each campus; providing written feedback to more than 100 programs per year on their annual assessment reports; conducting workshops for faculty; offering information sessions for a variety of audiences on assessment-related topics; consulting with the Provost and other administrators on assessment-related issues; writing assessment-related grants; and representing CU Denver on assessment-related committees, task forces, etc.

While many of the assessment efforts are centered in the schools, colleges, and departments, the central support and guidance provided by the Director of Assessment assures that assessment deadlines are met and that assistance is provided, as needed. In addition, the two assessment committees will begin to meet jointly, during the 2009-10 academic year, to discuss common issues related to assessment and CU Denver’s HLC accreditation.

Associate Deans/Academic Support Group and Academic Support and Academic Leadership Group

Two groups—one on the Denver Campus and one at Anschutz Medical Campus —meet regularly to discuss various academic issues, receive and share information, review drafts of new or revised policies, give input or feedback as requested, and so on.

  • On the Denver Campus, the Associate Deans/Academic Support Group (AD/ASG), which is chaired by the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment), consists of Associate Deans, Assistant Deans who have academic/faculty responsibilities, and representatives from various academic support offices and other units—e.g., Registrar’s Office, Admissions, Student Life, Advising, Institutional Research, Human Resources, Instructional Technology, Center for Faculty Development, Faculty Assembly, etc.
  • At Anschutz Medical Campus, the Academic and Student Affairs Leadership (ASAL) Committee was formed in June 2008. It is chaired by the Associate Vice Chancellor for Academic Affairs (Academic Resources and Services), is comprised of the academic, faculty, and student Associate Deans from the schools/college. Other academic support/resources personnel are included on an as-needed basis. ASAL deals with a variety of academic, student, and educational issues and concerns of the Anschutz Medical Campus campus; reviews policies; and makes recommendations to the Provost and Vice Chancellor for Health Affairs.
  • Both of the groups discuss issues that cross the campuses (e.g., new or revised academic policies), with site-specific concerns (e.g., use of classroom space) discussed as well. To keep the groups fully informed, minutes and agendas are kept in the offices of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) and Associate Vice Chancellor for Academic Affairs (Academic Resources and Services) and are shared with both groups on a regular basis. In addition, the two AVCs attend the other’s meetings, as needed.
Auraria Library Tenure Document Information about tenure for librarians in the Auraria Library.
Benefits

CU Denver faculty members receive the standard University benefits package and are supported by the University-wide Payroll and Benefits Service.

There is one Human Resources office for CU Denver, and the staff members in that office are available to answer questions posed by faculty and staff.

Bylaws The new guidelines, references and checklist for developing and revising college, school, library and department faculty bylaws.
Clinical Teaching Track ​Clinical Teaching Track Denver Campus Procedures and Dossier preparation checklist.
Courses Taught in Faculty Homes ​The new policy refers to both the Denver and Anschutz Medical Campus.
Curriculum development and oversight

Curriculum development and oversight is the responsibility of the faculty members in each academic program.

On the Denver Campus, there also is a Core Curriculum Oversight Committee, charged with approving courses for inclusion in the undergraduate core curriculum (required of all undergraduate students) and ensuring that the core courses deliver the approved curricula.

Department Chairs University of Colorado APS, Roles and Responsibilities of Department Chairs. Each fall the Provost and Legal Counsel host a Chairs training workshop on the Denver campus. 
Differentiated workloads

The University of Colorado APS, Differentiated Annual Workloads for Faculty provides guidance for the development of differentiated workload arrangements for faculty members. Details are worked out with the faculty member, department Chair (if applicable) and Dean.

For faculty members who assume administrative duties (e.g., Associate Dean), the assignments and expectations are developed by the faculty member and the Chair (if applicable) and/or the Dean.

Dismissal for cause

Dismissal for cause is addressed in Regent Policy 5I, Faculty Dismissal for Cause Process and in the Faculty Handbook, Nonreappointment, Termination, Suspension, Dismissal and Resignation.

Distinguished Professor nomination process

The CU Denver policy, Distinguished Professorships, was approved in February 2006. This policy was developed in accordance with the University of Colorado Administrative Policy Statement.  In January of 2013 the CU Denver policy, Procedures for Implementing Regent Actions on Distinguished Professorship became effective; this policy establishes criteria and procedures for distinguished professorships at the University of Colorado.

Nominations for Distinguished Professor are due in the Chancellor’s Office by April 1 each year.

A committee of eight faculty members—four from the Denver Campus and four from Anschutz Medical Campus convened by the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment), reviews the nominations and makes recommendations to the Chancellor. The Chancellor sends University of Colorado Denver nominations to the President by July 1.

As of spring 2012, there are 65 Distinguished Professors at University of Colorado.

Emeritus/a approvals

As per Regent Policy 5-L on Approved Faculty Titles: [The distinction of Emeritus] is awarded those faculty, in the ranks of full Professor, Associate Professor, Assistant Professor, Senior Instructor, or Instructor, upon retirement, who are nominated by their department for this distinction and whose nomination is supported through the usual personnel review processes. Designation of Emeritus/a status for retired faculty members requires approval by the Chancellor.

A separate policy applies to the Denver and Anschutz Medical Campus: Faculty Emeritus/Emerita Policy. This describes the eligibility criteria and procedures for seeking approval of the designation.

Faculty awards

Currently, the awards programs differ across the Anschutz Medical Campus and the Denver Campus, based on long-standing history and traditions. However, all campus-level faculty awards are coordinated in the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment).

On the Denver Campus, there are annual awards for Excellence in Teaching, Service, Research and Creative Activities, Practices Related to Non-Tenure Track Faculty, Mentoring and Librarianship. The schools and colleges select school and college- level winners, who become the nominees for the campus-level awards; committees comprised of the winners (school and college-level, as well as campus-level) from the past two years select the campus-level winner in each category. (The winner of the Excellence in Librarianship Award is selected by the faculty in the Auraria Library.) The campus-level winners are recognized at the Commencement ceremonies in May and December, and plaques for each of them are added to the Faculty Awards Gallery in the North Classroom Building. All winners receive one-time cash awards and are recognized and honored at the annual Celebration of Faculty Excellence, held in September 2013.  For 2013 criteria and more information click here​.

At the Anschutz Medical Campus, there are two campus-level teaching awards given annually to faculty members in each school and college; the award winners are selected by the students in the respective schools/college. The President’s Excellence in Teaching Award winners are chosen by the senior classes in the schools/college of Dental Medicine, Medicine, Nursing, Pharmacy, and Public Health. Nominees for the Chancellor’s Teaching Recognition Award winners are named by the school- or college-wide student governance groups; a committee in each school/college, comprised of a student representative, a faculty representative, and an administrator, selects the winner. The winners of both awards receive one-time cash awards and are recognized at the Commencement ceremony in May. For 2013 criteria and more information click here.

Faculty development and mentoring

 

 

 

 

 

 

 

 

 

 

 

Schools, colleges, and libraries offer various types of faculty development and mentoring supports to faculty members.

On the Denver Campus, the Center for Faculty Development (CFD): provides information and support to faculty members in the areas of teaching, career development, and dossier preparation. It also offers workshops on various topics throughout the academic year; the workshops are available to Anschutz Medical Campus faculty members, too. The Center for Faculty Development manages the Faculty Development Grants program, the YUMPs (Young Upwardly Mobile Professors) grants, the Research and Scholarship Completion Grants, and a Junior Faculty Mentoring Program that is available to all tenure-track faculty members on the Denver Campus.

The Educational Support Services and the Academic Technology and Extended Learning (ATEL)​: both of which report to the office of the Associate Vice Chancellor for Academic Affairs (Academic Resources and Services) —offer classroom support, particularly in the areas of technology and online instruction. ATEL’s annual symposium and “webcamp” for online instructors, as well as its online course development grants, are available to faculty members at University of Colorado Denver Campus and Anschutz Medical Campus.

The Research Administration office—which reports to the Vice Chancellor for Research, offers assistance to faculty members with the identification of potential external funding sources, preparation of grant proposals, processing of grant proposals, and other pre-award activities.

Faculty Handbook University of Colorado Faculty Handbook
Faculty Housing Assistance Program (FHAP)

CU Denver faculty members apply to this University of Colorado program as directed by the President’s office.

A staff member in the President’s office contacts the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) for employment confirmation.

Decisions are made at the system level.

Faculty incentives/ alternative compensation plans

The Schools of Medicine, Pharmacy, Dental Medicine, and Public Health have Regent-approved professional service plans for alternative compensation that allow incentives to be paid to faculty.

The other CU Denver schools and colleges do not have alternative compensation plans and, therefore, no access to incentives.

Faculty recognition events

Three annual events welcome and honor faculty members from both the Denver and the Anschutz Campuses. These events are coordinated in the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment).

  • A New Faculty Reception is hosted by the Chancellor in early fall semester. All new faculty members (with the rank of Instructor and higher), along with Deans and other administrators, are invited to this event.
  • In late summer or early fall, the Provost hosts a Tenure and Promotion Celebration Lunch to recognize and honor the faculty members who were granted tenure and/or promoted during the previous spring/summer terms. The faculty members’ Deans, as well as members of the Vice Chancellors Advisory Committees for Reappointment, Tenure, and Promotion, are invited to this event.
  • In the spring, a 25-Year Celebration is hosted by the Chancellor. All faculty members reaching the milestone of 25 years at the university are invited, and are presented with “Commencement Medals” to honor their years of dedicated service to CU Denver.
Faculty Report of Professional Activities (FRPA) Faculty Report of Professional Activities online reporting.
Faculty titles

CU Denver follows Regent Policy 5-L on Approved Faculty Titles in determining appropriate titles for faculty members.

Historically, the schools and college at Anschutz Medical Campus (except for the School of Medicine) have relied quite heavily on the Clinical Teaching Track faculty titles series, in addition to using the Tenured/Tenure-Track series. Some of the schools and colleges on the Denver Campus have also begun to use the Clinical Teaching Track series; see guidelines

Graduate Faculty appointments

The recently-approved Graduate School Rules for CU Denver address requirements for Graduate Faculty appointments for the programs that fall within the auspices of the Graduate School.

A Graduate Faculty Appointments Committee (GFAC) reviews all nominations for membership on the Graduate Faculty. The GFAC consists of at least one Graduate Faculty member from each school or college with a graduate program affiliated with the Graduate School.

The criteria and privileges for two categories of Graduate Faculty appointments—regular and special—are contained in the Graduate School Rules.

CU Denver programs that offer “professional” degrees that are independently accredited are not part of the Graduate School and are overseen by the respective school or college. School/college requirements for faculty participation in those programs are determined by the respective school or college.

Hires with Tenure

The University of Colorado Administrative Policy Statement (APS), faculty hires with tenure is followed when faculty members are hired into tenured positions.

The Denver Campus has an additional policy statement, Faculty Hires with Tenure which provides details about the required review processes. On the Denver Campus, the hires with tenure hire with tenure checklist must be included in the dossier.

Hiring/initial appointments

The faculty appointment process system policy faculty appointment process. The hiring process and preparation of initial letters of offer are essentially the same across the UC Denver campuses:

  1. Open positions are posted on Jobs@CU
  2. Search or search waiver is approved by Human Resources.
  3. Complete background check is required for all new hires.
  4. If a candidate is not a U.S. citizen or a permanent resident, the International Student and Scholar Services office is contacted to discuss Visa options.
  5. Letters of offer/oath are finalized.
  6. Chancellor approves appointment.

On the Denver Campus, the Provost also reviews the appointments before the Chancellor approves them. If letters of offer include years of prior service credit, the prior service agreement form needs to be completed and attached to letter of offer.

Inter-departmental and inter-school transfers of faculty members

CU Denver follows the Guidelines and Checklist for Inter-Departmental and Inter-School Transfers of Faculty (September 2006): in preparing a Memorandum of Understanding (MOU) when a faculty member transfers to another unit within the university.

The MOU provides details on aspects of the new contractual relationship, such as salary determination, promotion and tenure reviews, professional plans, service and committees, space, grants, equipment, teaching responsibilities, clinical responsibilities, and replacement reimbursements.

International programs

The Office of International Affairs, which reports to the Provost, provides a wide variety of types of support to faculty and administrators on both campuses.

Specific types of support include: grant-writing support (e.g., Fulbright programs and NSF International Grants); international risk-management planning; development of international policies and protocols; internationalization of undergraduate experiences; international admissions planning; development of revenue-generating projects and venture partnerships; coordination of Study Abroad and Travel Study programs; and organizational support for specific programs and centers, such as the International College Beijing and the Center for Global Health.

International scholars

The International Scholars and Students (ISS) unit, within the Office of International Affairs, processes Visas and other paperwork for visiting faculty and student on both campuses. It also assists visiting faculty and students with cross-cultural adjustment services, community facilitation and support, and housing assistance.

ISS serves as a resource for several hundred additional visitors annually.

ISS also provides services to National Jewish Hospital on a fee-for-service basis.

Maymester Maymester 2013 information and  Maymester 2013 -- request for course scheduling exception.
Misconduct in Research, Scholarship, and Creative Activities New policy regarding misconduct in research, scholarship, and creative activities.pdf
Multi-Year Contracts for NTTF members ​New system policy regarding contracts for non-tenure-track faculty members.
New faculty orientations

On the Denver Campus, New Faculty Orientation is sponsored by the Center for Faculty Development during the week before classes begin in August; all new faculty members (tenure-track and non-tenure-track) are invited to attend. An online version of New Faculty Orientation is also available.

On both campuses, orientations and related activities are held in the schools, colleges, and libraries. These vary in terms of timing, content, etc., and are tailored to meet specific needs of the different academic units.

New program approval

CU Denver follows Regent Policy 4-J, Interim Policy and Procedures for Approving New Degree Program Proposals for the approval of new degree programs.

The Office of Academic Planning oversees the development of new degree proposals and shepherds them through the review and approval processes at CU Denver. Proposals are reviewed at multiple levels: primary unit; school/college faculty; Dean; Undergraduate or Graduate Council; Budget Office/Budget Priorities Committee; Provost; and Chancellor.

The Vice Chancellor for Academic Planning, Terry Potter, ensures that proposals conform to requirements in Regent Policy 4-J, and are then transmitted to the Office of Academic Affairs for review and discussion by the President and the Regents.

Following Regental approval of new degree programs, the Vice Chancellor for Academic Planning works with the Office of Academic Affairs office to present the proposal to CDHE for final approval.

​Office of Policy and Efficiency 

As of July 1, 2013,  the Office of Policy and Efficiency (OPE) announces changes to eight administrative policy statements (APS) including Multiple Means of Teaching Evaluation (1009), Intellectual Property That is Educational Materials (1014), Implementing Program Discontinuance (1015), Special Tuition Status (8012), Nepotism in Employment (5003​), Tuition Assistance Benefit (5024), and Volunteer and Trainee Policy​. OPE also approved the addition of a new policy relating to the Colorado Open Records Act (APS 2022) and a new policy, Student Behaviors of Concern (APS 7008​), that creates a university-wide framework for the establishment of behavioral review and intervention teams at the campuses.

The Office of Policy and Efficiency (OPE) also announces the provisional revision to APS 4018 Alcoholic Beverages Purchased for University Events​. The revised policy was approved by President Bruce Benson, following discussions with campus leadership. The provisional policy revision will become effective on July 1, 2013, but the policy will go through the normal review during the January 1, 2014 policy cycle. For more detailed information, go to https://www.cu.edu/policies/aps-changes.html.


 

 

The proposed NEW APS 5054 Hiring Working Retirees into Staff Positions has been delayed until the January 1, 2014 policy cycle.  Differences between departments and campuses with regard to retirees who return to work prompted the evaluation of these procedures and the development of this APS.​​

Ombuds services

There is one Ombuds Office for CU Denver, reporting to the Provost and Vice Chancellor for Academic and Student Affairs.

Three professional Ombuds staff members (2.3 FTE) comprise the Ombuds Office, which provides services to faculty, staff, and students.  The newly appointed Faculty Ombuds is Peter Bryant​ on the Denver Campus.

There are two physical locations for the Ombuds Office, one on the Denver Campus and one at Anschutz Medical Campus. Two of the staff members (1.6 FTE) work primarily at Anschutz Medical Campus, while the third staff member (.7 FTE) works primarily on the Denver Campus. However, all three staff members spend time on both campuses—conducting facilitations, co-facilitations, and workshops.

One-sixth rule

The Schools of Medicine, Pharmacy, and Public Health are not governed by the University’s “1/6th Rule” because of professional service plans. For information about the School of Medicine: UPI Document 2009.

The School of Dental Medicine faculty clinical practice is governed by a practice plan. Some clinical faculty members were “grandfathered” and do not participate in the practice plan, but are governed by the 1/6th Rule. School of Dental Medicine non-clinical work is governed by the 1/6th Rule.

All other CU Denver schools and colleges are governed by the 1/6th Rule, FAQs.  The approval form for the denver campus: Annual Declaration of Consulting Activities by a Faculty Member. 

Parental and Family Medical Leave with Tenure Clock Stoppage

Faculty members at CU Denver are governed and guided by two documents: the University of Colorado APS, Parental Leave for Faculty, Officers, and Exempt Professionals, and the UC Denver APS, Family Medical Leave for Faculty and Exempt Professional Staff 

If a leave request includes a tenure clock stoppage, approval is needed by the Department Chair, Dean, Provost, and Chancellor.  Templates for Parental Leave with Tenure Clock Stoppage and Tenure Clock Stoppage (without leave).

Performance Improvement Agreements (and Extensive Reviews and Development Plans)

For faculty members who receive a “below expectations” rating in the annual merit evaluation or as a result of post-tenure review, the University of Colorado APS, Post-Tenure Review​, guides the development of Performance Improvement Agreements (PIAs). The same is true for the conduct of Extensive Reviews and the creation of Development Plans.

The CU Denver policy statement on post-tenure reviews, as well as templates for PIAs and Development Plans, are approved.

The office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) monitors the development and implementation of PIA , Extensive Reviews, and Development Plan.

Post-tenure reviews

 

 

 

 

 

 

 

 

 

 

Post-tenure reviews at CU Denver are conducted in accordance with the University of Colorado APS, Post-Tenure Review. Also, as required by the system APS, the UC Denver policy on post-tenure review has been approved PTR UC Denver policy.

To accompany the CU Denver policy statement, templates for Performance Improvement Agreements (PIAs) PIA template and Development Plans Template have been approved.

Post-tenure review reports are submitted annually by the Deans to the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment), who writes the CU Denver report and submits it to the Office of Academic Affairs in December.

For any faculty member receiving a rating of “Below Expectations” in the post-tenure review process, the office the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) follows up with the faculty member and his/her Dean to remind them about the requirements to develop a PIA. If needed, the office of the Associate Vice Chancellor for Academic Affairs​ (Faculty Affairs and Undergraduate Enrichment) provides guidance about the PIA requirement.

Primary unit criteria for reappointment, tenure, and promotion (RTP)

 

 

 

 

Primary unit criteria are developed by the faculty in each primary unit. In the schools and colleges with departmental organizations, each department is a primary unit. In the schools and colleges without department, the tenured and tenure-track faculty members are responsible for developing the definition of primary unit (e.g., division; entire school or college).

As per Regent Policy 5-M Primary units develop criteria that explicate the teaching, research and service expectations for faculty... These primary unit criteria [are] reviewed for rigor, fairness and consistency with Regent requirements and approved by the Dean and Vice Chancellor for Academic Affairs.

As per the CU Denver policy on Academic Program Review (APR): the primary unit criteria are reviewed by the faculty in conjunction with APR—typically every seven years.

Prior Service Credit Prior service credit, as stated in Regent Law Article 5B:  "Up to three years of full-time service in the ranks of assistant professor, associate professor, or professor at other institutions may be included in the probationary period."  Years of prior service credit must be negotiated at the time of hiring and must be included in the letter of offer.  A separate prior service agreement form must be signed by the faculty member, and approved by the chair, dean, and provost.
Professional and Ethical Responsibilities The Principles of Professional and Ethical Responsibilities statement is found in the University of Colorado Faculty Handbook.
Professional plans

CU Denver follows the University of Colorado APS, The Professional Plan for Faculty.

As per the APS, tenure-track faculty members, beginning in their second year, prepare a Professional Plan. Also, Deans are responsible for insuring that the Professional Plans of the faculty in their schools and colleges are updated at least once per year.

Professional Plan form for the Denver Campus faculty members.

At the Anschutz Medical Campus, a document that was developed prior to consolidation, Campus Procedures and Implementation Plan for Post-Tenure Review contains information about Professional Plans. Also, the School of Medicine developed a document, Minimum Elements of a Professional Plan, available on the school’s website.

Program discontinuance

A CU Denver APS, Program Discontinuance for Internally Initiated Program Discontinuance When Tenured or Tenure-Track Faculty Face Dismissal became effective in January 2006. This policy—required by the University of Colorado APS, Implementing Program Discontinuance —includes definitions and criteria; procedures for the initiation of a recommendation to discontinue a program; composition of the review committee; and processes leading to a recommendation, by the Chancellor to the President and Regents, regarding program closure.

In cases where the closure of a program will not result in the termination of tenure-track and tenured faculty appointments, CU Denver follows the University of Colorado APS, Program Discontinuance When No Tenured or Tenure-Track Faculty Face Dismissal.

Program-specific accreditation

Accreditation procedures and preparations (including self-studies and team visits) are the responsibility of each school and college that has specialized accreditation(s).

The Chancellor, Provost, and other administrators participate in team visits, as requested, and are provided with final reports and recommendations.

Reappointment and promotion reviews

On the Denver Campus, all comprehensive reviews for reappointments, as well as promotions to Professor, are reviewed at all levels—including a review by the campus VCAC . Upon receipt of the VCAC’s recommendation, the Provost reviews the dossier and considers the results of the lower-level and VCAC reviews, and makes a recommendation to the Chancellor. The Chancellor approves reappointments and promotions. The Denver Campus follows the Reappointment, Tenure and Promotion Policy . Denver Campus Vice Chancellor's Advisory Committee bylaws.

At Anschutz Medical Campus, reviews for promotions to Professor are only reviewed by the VCAC if there are disagreements at any of the lower review levels (i.e., any “no” votes or disagreements between review levels). (This point applies to promotions to Associate Professor in the School of Medicine, where promotion and tenure decisions result from separate processes.) Dossiers for promotion to Professor (and Associate Professor in the School of Medicine) with unanimous votes are forwarded to Human Resources for review and approval by the Chancellor.  The Anschutz Medical Campus follows the revised University APS, Standards, Processess, and Procedures for Comprehensive Review, Tenure and Promotion. 

Regional (HLC) accreditation

The Higher Learning Commission (HLC) of the North Central Association of Schools and Colleges serves as the regional accreditation body for UC Denver.

Prior to consolidation, the Health Science Center was reviewed by HLC in 1998 and received a 10-year approval, with a 5-year interim report required on Fitzsimons (now Anschutz) planning and funding. That report was prepared in March 2003 and approved by the HLC later that year.

Prior to consolidation, the Downtown Campus was reviewed by HLC in 2001 and received a 10-year approval, with a 3-year interim report required on the assessment of learning outcomes. That report was prepared in March 2004 and approved by the HLC later that year.

Following consolidation, CU Denver submitted a request to HLC to change the accreditation status from two separately-accredited institutions to one consolidated institution. A “focused” self-study was submitted to HLC, followed by a site visit in January 2005. Later that year, HLC approved the change request and revised the Statement of Affiliation Status accordingly; it also agreed to our request to hold the next accreditation site visit during academic year 2010-11.

Retirement

The definition of retirement.  CU Denver is governed by Regent Policy 11-C-I, Age and Years of Service Requirements for Faculty, Officers and Exempt Professionals Who Are Not Retiring With Public Employees Retirement Association (PERA) Retirement, as well as the University of Colorado APS, faculty retirement agreements. The APS includes information about eligibility and requirements for retirement incentive agreements. The two appendices to the APS provide details about phased retirement agreements for tenured and tenure-track faculty members and for non-tenure-track faculty members.

Retired faculty members who are engaged in university-related projects are eligible to receive e-mail accounts by request from the sponsoring department.

Sabbatical approvals

All faculty, on both campuses, complete the Sabbatical Application Form .  On the Denver campus, Sabbatical Application forms are due to Faculty Affairs every year on March 15th. 

The application form and approval processes follow Regental Law 5-A, Approval of Sabbatical Assignments and University of Colorado APS, Approval of Sabbatical Assignments. Application forms are submitted to the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) and forwarded to the Provost for signature; they are then sent to the Office of Academic Affairs for Regents’ approval.

Upon completion of a sabbatical leave, faculty members are required to submit a report on their accomplishments (as per Regent Law 5-A and the APS on Approval of Sabbatical Assignments).  Completed sabbatical reports are due to Laura Goodwin, in Faculty Affairs, on November 1st of each year.

One University of Colorado Denver Sabbatical Report, prepared by the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment) is submitted by the Provost to the Office of Academic Affairs each December.

Salary equity studies

On the Denver Campus, Institutional Research (IR) conducts a salary equity regression analysis annually to identify women and minority faculty members who may have inequitable salaries. The results of the analyses are given to the Deans, who make decisions about salary adjustments.

At Anschutz Medical Campus, salary equity reviews have been assessed at the school/college level.

Shared/joint appointments

CU Denver developed Guidelines and Checklist for Joint Appointments of Faculty in February 2008. The document includes suggestions for the Memorandum of Understanding (MOU) that is developed for joint appointments.

The MOU includes details on how items such as salary, promotion and tenure reviews, sabbatical applications, annual merit reviews, allocations of research grant funds, space assignments, and teaching and service responsibilities will be handled.

50%/50% splits are not allowed. The faculty member must have a “primary” department or school/college in which at least 51% of the FTE is assigned. A “home department” (typically the primary department or school/college) must also be identified; the home department handles routine administrative tracking and oversight (e.g., annual and sick leave, salary, etc.)

Spousal/partner hires

The University of Colorado APS, Providing Employment Assistance to Members of Dual Career Couples guides CU Denver in the area of spousal/partner hires. There is no CU Denver-specific policy.

Support for non-tenure-track faculty members

The schools/colleges/libraries have various types and levels of support for non-tenure-track faculty (NTTF) members. The required bi-annual report written by the Associate Vice Chancellor-Faculty Affairs and Undergraduate Enrichment Office summarizes the ways in which CU Denver has complied with the recommendations from the 1999 report of the Faculty Council’s Ad Hoc Committee on Non-Tenure Track Faculty. In general, that report shows that CU Denver has made good progress toward full implementation of the recommendations.

Anschutz Medical Campus has traditionally employed many NTTF. For example, approximately 50% of all full-time faculty members in the Schools of Dental Medicine, Nursing, and Pharmacy hold rank in the Clinical Teaching Track (CTT) faculty titles series; in some cases, they serve as department chairs. In the School of Medicine, many faculty members are clinical instructors.

The Downtown Campus has a formal organization for NTTF: the CU Denver Association of Lecturers and Instructors (UCDALI). This group was formed in 2000 and the bylaws were approved in 2006. UCDALI has two representatives on the Faculty Assembly, holds regular meetings, and sponsors workshops (often in conjunction with the Center for Faculty Development).

Support for travel, student assistance, and equipment

On the Denver Campus, some funds for travel, student assistance, and equipment are available via the Faculty Development Grants. These annual competitive grants are managed by the Center for Faculty Development (CFD).

Also managed by the Center for Faculty Development and available for downtown faculty members are the YUMPs (“Young Upwardly Mobile Professors”) funds; these are primarily used for conference travel, and must be matched by the department or school or college.

Additional funds for travel, student assistance, and equipment support for downtown faculty are available in the schools and colleges. The amounts available, criteria, and processes for allocation vary across schools and colleges.

At Anschutz Medical Campus, all travel, student assistance and equipment support is handled at the division or department level within the schools and college. There are no Anschutz Medical Campus -wide funds available for these purposes.

Survey Guidelines Approved survey guidelines.
Syllabus Policy ​The updated Syllabus Policy is effective on July 1, 2014.
Teaching assignments

Teaching loads are determined at the school, college, or department level.

On the Denver Campus, most teaching loads consist of four or five 3-credit-hour classes per academic year.

At Anschutz Medical Campus, teaching assignments (including classroom teaching, clinical teaching, etc.) are made in ways that meet the educational needs of the programs.

Tenure Accountability

Tenure accountability is addressed in the University of Colorado Administrative Policy Statement, Tenure Accountability

Tenure reviews

The revised University of Colorado APS, Standards, Processes and Procedures for Comprehensive Review, Tenure and Promotion guides the processes used for tenure reviews. A Denver campus policy , provides additional procedural details for tenure reviews on that campus.  The UCD 7 form is required in all dossiers.  A Denver Campus form was developed by CLAS that will assist in documenting the selection of external reviewers for the RTP dossiers.

The department (or school/college/library) primary unit criteria are referenced at all review levels – primary unit, first-level/dean, and second-level. For the second-level reviews, there are separate campus committees on the Denver Campus VCAC Members and at AMC Roster each is called the “Vice Chancellor’s Advisory Committee for Reappointment, Tenure, and Promotion,” and coordination for the committees’ meetings and procedures occurs in the office of the Associate Vice Chancellor for Academic Affairs (Faculty Affairs and Undergraduate Enrichment). Faculty representatives from all the schools and colleges (and the Auraria Library on the Denver Campus) serve on the VCAC for the respective campus. Denver Campus bylaws.

The VCACs make recommendations to the Provost, who in turn makes recommendations to the Chancellor.

If the Chancellor supports the award of tenure, the faculty member’s dossier is forwarded to the President for review and then approval by the Board of Regents.

Undergraduate and Graduate Councils

The Undergraduate Council, chaired by the Assistant Vice Chancellor for Undergraduate Experiences, is comprised of faculty representatives from all schools and colleges with undergraduate programs. It reviews new undergraduate degrees and programs with cross-school or –college content. It also fosters communication, coordination and cooperation of undergraduate programs and curricula across UC Denver, and serves in an advisory capacity to schools and colleges, and the Provost, on matters of access, recruitment, retention, and quality undergraduate education.

The Graduate Council’s composition, roles and responsibilities are described in the  CU Denver Graduate School Rules. The Graduate Council consists of the Graduate School Dean and nine faculty representatives from both the Denver Campus and Anschutz Medical Campus, as well as one student representative from each campus. It advises the Graduate School Dean(s) on matters related to the development, coordination, and evaluation of Graduate School programs; reviews proposals for new graduate degree programs; assists the Dean in academic and strategic planning for the Graduate School; approves changes to the Graduate School Rules; and carries out other duties as assigned by the Dean. Two subcommittees—the Academic Conduct and Appeals Committee and the Graduate Faculty Appointments Committee—assist the Council in meeting its goals and responsibilities.

​​​

Office of Faculty Affairs and Undergraduate Enrichment

Phone: 303-315-2100 • Susannah Colton: 303-315-2107

Street Address: 1380 Lawrence St. #1400 • Denver, CO 80214


University of Colorado Denver

© The Regents of the University of Colorado, a body corporate. All rights reserved.

All trademarks are registered property of the University. Used by permission only.