The Office of Grants and
Contracts wanted to reach out to everyone and let you know that we are working
remotely as the majority of you are as well.
We hope all of you and your families are doing well. We appreciate your hard work and endurance
and patience as we work to get new information out to everyone.
OGC personnel are
available during our normal core business hours of 8:00am to 5:00pm with flex
hours around those times as well All OGC functions are operational.
OGC is closely monitoring
sponsor and federal agency guidance regarding COVID-19’s impact on sponsored
projects. Updated information will be posted on the OGC website at http://www.ucdenver.edu/research/OGC/Pages/COVID_Guidance.aspx.
We are duplicating FAQs on our site as
well as the campuses’ COVID site on Research Continuity.
Preaward and Contracting Services Operations
The team’s primary mode
of communication is email. In this
remote work environment, we are asking for your assistance in including only
the InfoEd Routing Number and PI Name in the subject line of emails for
proposal/contract inquires. This will assist the team in providing
The team is able to set
up zoom meetings for inquires that cannot be handled via email.
The PreAward team will
continue to offer proposal review and proposal development consultation
services. If you have any inquiries, please reach out directly to your assigned
PreAward Specialist. General inquiries can be sent to firstname.lastname@example.org
The Contracting Services
team will continue to review/negotiate SRA & FFS agreements and process
outgoing subcontract requests. If you have any inquiries, please reach out
directly to your assigned Contracts Associate or Subcontracts Specialist.
Post Award Financial Services
Award Setups will
continue the setup of Awards, including Pre-awards. OGC.email@example.com and OGC.FiscalRoles@ucdenver.edu
email boxes will continue to be monitored on a regular basis.
Billing is fully
operational and can be reached via OGC.Billing@ucdenver.edu
mailbox or direct contact with your billing specialist.
Accounts Receivable is
operational and continues posting to projects for receipts that are coming in
via Wire payments or Wells Fargo Lockbox. The team can be reached via OGC.4Payments@ucdenver.edu We are
working through the process for checks received on campus via mail and will
have additional information on that piece as it becomes available.
Post Award Accounting is
also operational and continues to process approvals, financial reporting and
other activities. We plan to continue our regular scheduled meetings with
departments via zoom, skype, teams or phone. If you have not heard from your post
award specialist or do not have updates to the meetings on your calendar please
feel free to reach out with contact info and to plan how you will interact for
OTHER IMPORTANT LINKS –
Procurement Service Center – Website provides updates on their
processes and guidance. A couple of items to highlight:
- Orders from Marketplace
cannot be shipped to your home address.
We understand that this is challenging during these times but the system
is not configured to allow personal addresses.
This includes Dell catalog orders.
OIT and Financial Services are working on a separate communication on
computers and will be sending soon.
- Check printing will be on
Wednesdays and Fridays. In addition, they are now printing checks that are due
in 8 days compared to the 3 days under normal operations.
- Please send all invoices
to APinvoice@cu.edu – PSC personnel will
only be in the office on Fridays to process mail from internal campuses and
externally. Remember to include only 1
invoice per email.
Check Deposits – The Bursar office is not open at this time on
- Students - Students are
able to pay on-line. FAQs for students
will be posted on the campus COVID website.
- Department Deposits – During
this 1st week of remote working, we do not have someone on campus to
receive checks from departments as we understand the majority of you are not on
campus as well. With campus leadership’s
directive, we are complying with the request to limit personnel on campus. However, we have made deposits this week from
external mail that we have received as of March 18th. We will continue to deposit from the external
mail weekly and will work with campus leadership on any future communication
for on-campus receipt of department checks.
Finance Office Updates
- Our Help line
(303.724.9610) is receiving calls and operational.
- Accounting help email
account (Finance.AccountingHelp@ucdenver.edu) is
- Check Deposits – As stated
above, we are on hold during this 1st week of remote working for
accepting in person checks from departments.
But we are depositing weekly for checks received in our mail. We will communicate as changes occur for
in-person acceptance of check in working with both campuses’ leadership teams.
OIT Resources for Remote Working
Campus COVID Websites:
The mission of Grants and Contracts is to provide service to principal investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with University and sponsor guidelines.
Grants and Contracts assists University of Colorado Denver faculty in their efforts to secure external support for their instructional, research, public service, and scholarly activities. This includes:
- Budget review;
- Grant application and contract proposal review;
- Contract review, negotiation, and acceptance;
- Subrecipient agreement development, negotiation, and acceptance; and
- Providing advice on sponsor and University requirements.
Grants and Contracts is also responsible after award for compliance with non-technical sponsor requirements which include:
- Financial reporting and standard invoicing (e.g. does not include non-governmental clinical trial invoicing which is done by academic units);
- Providing advice on sponsor and University requirements;
- Acting as a liaison with sponsor contract/financial representatives;
- Cash management; and
- Acting as a liaison for audits of sponsored activity.
OGC also has responsibility for various systems required by the federal government, for providing management reports, and for keeping abreast of major grant/contract regulations changes.
For general Grants and Contracts information, call 303-724-0090, or for more contact information see Contact List (by topic).