OnCore CTMS Informational Website Now Live
A website is now available to keep you informed of our progress between these email updates. Although
we are still getting content filled in, we encourage you to visit the
If you have any questions, you can reach a member of the OnCore support team by emailing us at
Who is Who in the OnCore Implementation Team?
Alison Lakin & Jessica Bondy – Project Directors
Bringing all involved entities together to help make the critical decisions and to define future projects and resource needs.
Becky Dunn - OnCore Project Manager
out the next steps for OnCore implementation for Cancer Center studies.
Creating plans to define the timelines and resources needed for them.
Stacy Grolnic – Lead Implementation Analyst
existing data from the Cancer Center, creating data migration rules,
defining rules, workflows, and training materials for OnCore to make it
right for Cancer Center studies. Accepted a new position elsewhere and
will be leaving us on April 23rd.
Meg Rebull - Applications Support Specialist
Started April 1st, and will take over Stacy’s responsibilities for Cancer Center studies until Stacy’s position is filled again.
Maya Harper - Calendar Builder
start on April 14th to begin the process of building calendars in
OnCore for Cancer Center studies being migrated from the existing system
(TES) into OnCore.
Will work with OnCore project team and Cancer Center finance team to
complete calendar builds ahead of the Cancer Center go-live.
– Enterprise Implementation Lead
Research Support Center staff. Works closely with Stacy and Meg to
define rules, picklists, workflows, and training materials for OnCore to
make it work
just right for studies that do not involve the Cancer Center.
Raymond Skeps - Applications Support Specialist
Research Support Center staff. Will start May 1st, and will be in
responsible for OnCore training on campus, and for building study
calendars for non-Cancer
studies in OnCore.
CCTSI Needs Assessment Survey Reminder
you received a needs assessment survey from the CCTSI please make sure
to complete it by the end of April. This annual survey provides valuable
insight to campus
leadership regarding the research utilization and requirements of
researchers across campus and has a direct impact on infrastructure
development. This is your chance to contribute to the improvement of
the UC Denver research enterprise!
New Interactive Video Aims to Better Protect Human Subjects and Reduce Research Misconduct
The Research Clinic,
a Web-based interactive training video aimed at teaching clinical and
how to better protect research subjects and avoid research misconduct,
was released recently by the U.S. Department of Health and Human
Services’ Office of Research Integrity (ORI) and Office for Human
Research Protections (OHRP).
Check it out!
Updates from University of Colorado Hospital Research Support Services
Questions have been embedded in the UCH Online Application managed by
RSS. If you have any questions regarding the information
being asked, please do not hesitate to
you, or any of your patients receive communication from an insurance
company regarding a patient’s study participation, please
contact UCH Research Support Services immediately. We have a team who
will help ensure that the patient’s insurance company requests are
responded to following the ROI standards and guidelines that govern
release of information for billing purposes.
The “new protocol” application flowchart that was presented at RAF on behalf of UC Denver and Research Support Services has been
updated to include important information regarding Novitas approvals for investigational device studies.
Additionally, RSS has posted Chapter 7 of the CMS Medicare Manual which outlines investigational device requirements for 3rd
party reimbursement on our website for additional information. Please remember that most 3rd party payers have research reimbursement policies that follow Medicare guidelines.
you email the RSS central email box regarding an invoicing or billing
issue, please be sure to include the g-code (study code)
in the title of the email. Failure to include this may result in a
delay of your email. Thank you for your cooperation.
Be on the lookout
has launched additional department reviews that will be completed
within our online system. We anticipate seeing continued
improvement in the review and approval turnaround times as we now have
incorporated the CTO, Cardiovascular Center and soon will include
Ophthalmology in a single routing system.
Comprehensive instructions regarding RSS’ online application will be available starting Monday, April 14th.
will help clarify each step of the online application in an effort to
make the submission process as easy and clear as possible.
Electronic and modifiable bills have started to go out. Please be on the lookout for additional instructions to be posted to our
only studies require approval from RSS. If you are doing an IRB exempt
or expedited study that requires the use of information
from the electronic medical record (EPIC or paper charts), you must
have RSS approval as well. Please make sure you are completing the
online application for these studies.
tickets must be uploaded on the same day of service (or day of
discharge for inpatient stays). Failure to upload the grant
ticket in a timely manner may result in patient’s receiving incorrect
bills. Please ensure that grant tickets are uploaded in a timely manner.
RSS ‘Office Hours’ will be held April 14th from 12-1pm in the Leprino Building, Room 318. We look forward to seeing