All extramural requests for program funding and sponsorship, including grant applications, contract proposals, or other proposals for research, training, or service support, but excluding gifts, bequests, and donations, must obtain institutional authorization prior to being submitted to the sponsor.
All proposals must be accompanied by an Approval of Application for Grant or Contract (Routing) form. The Routing form should be completed and signed by the PI, the Department Chair or Director, and an appropriate Dean or Administrator (e.g., School of Dental Medicine, School of Medicine, College of Nursing, School of Pharmacy, Colorado Area Health Education Center) prior to the proposal being submitted to Grants and Contracts. Upon satisfactory review of a proposal, Grants and Contracts will provide institutional endorsement.
Proposals should be submitted with sufficient lead time for securing departmental and Dean signatures; and for Grants and Contracts to review the proposal, notify the departmental administrator and/or PI of any problems and corrections that need to be made in order to obtain institutional endorsement. The Deans' offices for the Schools of Dentistry, Medicine, and Pharmacy and the College of Nursing all participate in the courier system that delivers proposal documents between the Deans' offices and Grants and Contracts. Upon review and endorsement by Grants and Contracts, proposals are returned to the appropriate Dean's office via the courier service.
Please complete all information on the routing form accurately.
Below are more details about routing.
- PI Creates an Application for Sponsored Research
- PI/Department “Routes” the Application
- Chair Level Approval (Chairperson or Director)
- Dean Level Approval (Dean or Administrator)
- Grants and Contracts
- Grants and Contracts Reviews Application for Policy and Legal Issues
- Grants and Contracts Provides Institutional Endorsement of Application
- Grants and Contracts Sends Application Back to PI/Department
- PI/Department Sends Application to Sponsor for Funding Decision
All proposals involving NEW money (i.e., money not already awarded) should be routed prior to being submitted to the sponsor.
Other types of actions do not require a formal routing form. Examples include the following:
- Award notices for proposals that have already been routed
- Requests or authorizations for additional time
- Requests to carry-forward money
- Requests or authorizations for rebudgeting
- Amendments to contracts which do not add funds
- Confidentiality agreements
Whiles the above actions do not require a formal routing from, such requests should be sent to Grants and Contracts as quickly as possible so that appropriate action can be taken. Please inlcude relevant project information when submitting such requests, including the PI, sponsor, project number and most recent proposal number.
Routings for Electronic Applications must be received by Grants and Contracts PreAward by the end of the 12th business day prior to the submission deadline for Preliminary Approval. The final electronic version ready for submission must be received by Grants and Contracts by the end of the 4th business day prior to the submission deadline date
Paper applications and proposals must be received by Grants and Contracts PreAward five (5) business days prior to the submission deadline.
Forms and Documentation Requirements: All applications and proposals sent to Grants and Contracts must be in a complete and final format upon receipt and include the Routing Form, other required internal forms, approval signatures, a print-out of all parts of the grant application including attachments, and a print-out of instruction materials (non-NIH Sponsors only).
- Routing form (i.e., Approval of Application for Grant or Contract) signed by PI, Department Chairperson, and applicable Dean or Administrator.
- Clinical Trials Supplemental Budget and Certification (CU Denver Fiscal Policy 4-01) industry-sponsored contracts only
- Sponsor's instructions
- All forms required by the sponsor. The information should be complete, and all signatures (except institutional endorsement supplied by Grants and Contracts) should be obtained, prior to routing.
- Budget pages. Regardless of the sponsor’s budget requirements, routings for competing grants should include a detailed budget page or spreadsheet for the first year of the proposal and at least a categorical budget for the remaining years of the project. Routings for non-competing years of a project should include budget information on the Routing form, but additional detailed budget information is not necessary unless the sponsor requires it.
- All other documents (e.g., biographical sketches, other support pages, letters of support) to be submitted to the sponsor.
- If any of the funds will be contracted to other organizations, please include the following from the subrecipient organizations:
- All forms the sponsor requires for subrecipients. The information should be complete and should bear institutional endorsement from the subrecipient organization.
- Budget pages. Budget figures should always be supplied by the subrecipient in order to insure the proposed subrecipient budget is in line with the subrecipient's institutional policies.
- Any and all other documents that will be submitted on behalf of the subrecipient (e.g., biographical sketches, other support pages)
- Establishes the eligibility of an individual to be a PI
- Defines the appropriate department/division to receive recognition for the proposal and award
- Identifies the project location. The location of projects subject to the University's negotiated rate agreement determines the appropriate rate to be used.
- Identifies the correct human and/or animal protocols associated with the project
- Identifies radiation and biosafety approvals
- Identifies any cost sharing, and whether it is mandatory or obligatory
- Indicates that appropriate financial interest disclosures have been filed
- Provides endorsement of the project by the department and applicable dean.