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University of Colorado Denver

Office of Grants and Contracts


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Authorized Institutional Official(s)
Individual(s) authorized by the Board of Regents of the University of Colorado to sign proposals, contracts and/or sub-recipient agreements on behalf of UC Denver.
Authorized Signature
Sponsors and/or UC Denver may require the signature of an authorized institutional official who is designated to give assurances, make commitments, and execute such documents on behalf of UC Denver for the provision of financial assistance or receipt of services to UC Denver. The signature of an authorized institutional official certifies that commitments made on proposals, contracts and sub-recipient agreements can be honored; and ensures that all sponsored agreements conform to federal regulations, sponsor guidelines, and applicable institutional policies.
Conflict of Interest (COI)
A certification that requires an authorized institutional official to certify that the institution has implemented and is enforcing a written policy on conflicts of interest. Consistent with federal regulations, the institution certifies that all financial disclosures required by the conflict of interest policy were made; and that conflicts of interests, if any, were, or prior to the institution’s expenditure of any funds under the award, will be satisfactorily managed, reduced or eliminated in accordance with the institution’s conflict of interest policy and/or disclosed to the sponsor (as required by the sponsor).
Co-Principal Investigator (Co-PI)
One investigator sharing equal responsibility for the direction of a research program. (PHS and NIH do not recognize the concept of co-principal investigator.)
Direct Costs
Costs that can be identified with a specific UC Denver activity on a project, or that can be assigned to such activities relatively easily with a high degree of accuracy and is permitted by OMB Circular A-21.
Effective Start Date
The date in the award document stated to be the beginning date of the activity and budget period of the award.
The amount of time, usually expressed as a percentage of the total, that a faculty member or other employee spends on a project or program. Effort is certified and documented through the electronic Personnel Effort Reporting (ePER) System at UC Denver.
Equipment (Property or Capital Equipment)
Equipment is an article of non-expendable, tangible equipment having a useful life of more than one year and an acquisition cost of $5,000 or more. This includes equipment purchased or acquired via transfer, donation, and equipment being constructed where component parts may be less than $5,000 each, but the total cost will be $5,000 or more. Equipment is not a replacement part or component returning a piece of equipment to its original condition. If a component increases the capability of the original equipment and has an acquisition cost which meets or exceeds the established equipment cost thresholds, it is considered a capital item.
Facilities and Administrative (F&A) Costs
Also referred to as indirect costs, overhead, overhead costs, or administrative costs. For sponsored project costing purposes, F&A costs are those costs that are incurred for common or joint objectives (research, instruction, public service, or patient care) and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other UC Denver activity. Federal guidelines refer to these costs as “facility and administrative” costs.
Facilities and Administrative Cost Rates
The rates used to recover the F&A costs of a sponsored project. Negotiated, approved rates are to be used for all agreements with the federal government and for most non-federal projects, as allowable.
Federally Sponsored Agreement
Any agreement between the institution and the federal government, or any agreement received by the institution where the original source of funding is from the federal government.
Funding Sponsor
Funding Sponsor
Human Subjects
A human subject is a living person about whom a principal investigator conducting the research obtains data through intervention or interaction with the individual and also obtains that persons private identifying information.
Indirect costs
"Indirect cost" is the terminology formerly used by the federal government to refer to what is currently referred to as "facilities and administrative costs". See “Facilities and Administrative (F&A) Costs”.
Key Personnel
Key personnel are all individuals who contribute in a substantive way to the scientific development or execution of the project, whether or not salaries are requested. Typically, key personnel have a Ph.D. or M.D., but may also include the master’s or baccalaureate level, and can be consultants and collaborators provided they contribute in a substantive way to the research.
A budget category including both salary and the applicable fringe benefits budgeting rates. Personnel include faculty, staff and students employed by UC Denver. External personnel should be identified in the budget and paid as either a subrecipient (may also be called consortium/contractual) or as a consultant, as appropriate.
PI Administrator
The individual designated as the responsible person assisting the Principal Investigator in the grant proposal activities including proposal development, submission tracking and edits.
Principal Investigator (PI)
Typically, a faculty member who submitted a proposal that was accepted and funded by a sponsor. The PI has primary responsibility for technical compliance, completion of programmatic work, and fiscal stewardship of sponsor funds.
Project Period
The period established in the award document during which sponsorship begins and ends.
A grant application, request for funding submitted by a PI to an outside sponsor, or a contract proposal that may directly lead to an award. A set of documents containing a descriptive narrative of an idea and a budget. All formal proposals require an institutional authorized signature to commit institution resources.
Proposal Budget
An estimate of costs presumed to be incurred in the performance of a given statement of work.
Route (Routing)
Routing involves the process of completing and sending for approvals the routing form with each application package, proposal, or any other form of request for extramural funding. The signatures required for processing a Routing Form are the PI, Department Chair, Dean or Administrator, and G&C. Other signatures obtained only when applicable include Technology Transfer, Resident Counsel (legal review), Vice Chancellor, and/or Chancellor.
Routing Form (Approval of Application for Grant or Contract)
The routing form accompanies the completed contract proposal or grant application, which is subject to review and approval. Signatures on the routing form indicate the PI’s, Department’s and UC Denver's willingness for the proposed project to be undertaken within the terms specified in the proposal and on the routing form. The routing form is for internal use only, not to be sent to the sponsor. This form is also used as UC Denver approval to establish a project when a contract is received unsolicited from an external entity.
An external funding agency which enters into an agreement with the institution to support research, instruction, public service or other sponsored activities. Sponsors include private businesses, corporations, foundations and other not-for-profit organizations, other universities, and federal, state and local governments.
An increase in the amount of funding by the sponsor to an existing award. Supplemental funding generally increases the award and extends the award period.
Proposal Development (PD)
The InfoEd module that is used by investigators and their support staff to build a proposal record that will be submitted for internal review and to a sponsor.
Proposal Tracking (PT)
The InfoEd module that serves as a ‘system of record’ primarily for management reporting on proposals submitted and awards received by an institution.  Information entered into a proposal in Proposal Development is automatically available in Proposal Tracking.
Senior/Key Personnel
The PD/PI and other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant. Typically these individuals have doctoral or other professional degrees, although individuals at the masters or baccalaureate level may be considered senior/key personnel if their involvement meets this definition. Consultants and those with a postdoctoral role also may be considered senior/key personnel if they meet this definition. "Zero percent" effort or "as needed" is not an acceptable level of involvement for senior/key personnel.
Non-key Personnel
Personnel with measurable effort (such as research assistants) whose project role does not qualify as Senior/Key Personnel.
An individual who provides professional advice or services for a fee, but normally not as an employee of the engaging party. Consultants also include firms that provide professional advice or services.
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