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Electronic Research Administration

ERA

Mission

To provide excellence in the development and implementation of the InfoEd eRA electronic submission and reporting system that facilitates the vision, goals and objectives of the University of Colorado delivering superior communication and service.

What is InfoEd eRA?

The InfoEd eRA Portal is the official electronic research administration system adopted by the University of Colorado to manage the research lifecycle from start to finish including proposal application and submission, sponsor award, renewals and project closeouts. This system enables faculty, administrators and staff to efficiently track grants and contracts through its life span with 24-7 availability.

Modules currently available for use at the University of Colorado Denver | Anschutz Medical Campus include:

Electronic Proposal Routing: (Implementing Now) Provides for the efficient routing of all sponsor proposals (new, renewals, continuations, and supplements) for internal review and approvals.

Conflict of Interest (COI): Tracks the required Federal regulation policy to ensure compliance of financial and personal activities. COI Announcement and Procedures

Human Subjects Reporting (COMIRB): Provides for the electronic submission and approval review of all proposed human subject research projects in accordance with mandated Federal regulations. COMIRB

Proposal Tracking: Provides Principal Investigators and Administrators with access to view the progress of proposal submissions including proposed and awarded budget information.

Research Administration Terminology

Grants Administration Policies

Grant and Funding Opportunities

Sponsor Deadlines

Training Resources

Regulatory Agencies

• Colorado Multiple Institutional Review Board (COMIRB)

The Colorado Multiple Institutional Review Board (COMIRB) administration provides office support for the five institutional review board (IRB) panels and processes protocols submitted for review under the expedited or exempt process.

• Environmental Health and Safety (EH&S)

Provides comprehensive environmental, health and safety services to the University community. This includes education through training and consultation, maintaining a safe environment through recognizing and controlling health and safety hazards and ensuring a process of regulatory compliance.

• Export Control (Guidance)

Working with foreign national collaborators, institutions, or students may fall under the purview of various federal export control laws.

• Research Ethics & Scientific Misconduct (Regulatory Compliance)

• Western Institutional Review Board (WIRB)

• Institutional Biosafety Committee (IBC)

• Committee on Ionizing Radiation (CIR)

• Radioactive Drug Research (RDRC)

• Conflict of Interest (COI)

• Health Insurance Portability and Accountability Act (HIPAA)

The HIPAA Privacy Rule regulates the use and disclosure of individually identifiable health information and gives individuals the right to determine and restrict access to their health information.

• Institutional Animal Care and Use Committee (IACUC)

Responsible for the oversight and evaluation of the Institution's animal care and use program, procedures and facilities, ensuring compliance with the recommendations in the Guide for the Care and Use of Laboratory Animals, Animal Welfare Act and PHS Policy.

• Technology Transfer Office (TTO)

Located at the CU Boulder Campus

The Technology Transfer Office provides patent and other commercialization support to researchers at CU's four campuses, and serves as a liaison for industry partners interested in commercializing CU technologies.

The Electronic Research Administration team offers training sessions to assist Principal Investigators, Department Administrators and other users to effectively utilize the InfoEd eRA system. There are a variety of sessions available to meet the diverse needs of the University of Colorado. All sessions are meant to be interactive to meet individual training needs.

In-Person Training

InfoEd eRA training sessions are offered at the CU Denver and Anschutz Medical Campuses monthly. Sessions include Basic InfoEd, Electronic Routing and Proposal Development. Classroom sessions provide the opportunity for a hands-on learning environment with interactive practice example instruction.

Contact OGC-eRA To Register for an In-Person Training Session

Webinar Training Sessions

Webinar sessions are offered for those who cannot attend an In-Person Classroom Environment. Sessions are offered monthly to include Basic InfoEd, Electronic Routing and Proposal Development. Webinar events are presented as InfoEd eRA demonstrations that are meant to be interactive to include sufficient time for discussion and questions.

Contact OGC-eRA To Register for a Webininar Training Session

Department Training Sessions

Department training sessions are offered to provide group instruction that meets the specific department structure and processes. Sessions include Basic InfoEd, Electronic Routing and Proposal Development. The ERA team is available to offer process improvement recommendations to facilitate the effective use of the InfoEd eRA system. Department Sessions are available and scheduled by appointment with the ERA team.

Contact OGC-eRA To Register for a Department Training Session

InfoEd eRA Lab Sessions

Proposal Development lab sessions are available to Principal Investigators and Department Administrators who are interested in working on grant proposals while having one-on-one access to InfoEd system trainers. Bring your proposal documents and specific questions to the working session. (Button to Lab Session Calendar Tab)

Contact OGC-eRA To Register for an InfoED Era lab Training Session Lab

InfoEd eRA Training Materials

Step-by-Step Training Documentation

InfoEd eRA Implementation and Rollout Plan

The InfoEd eRA system implementation is currently underway and will be rolled out in phases by Department.

Phase 1: Electronic Proposal Routing

Status: In development and testing.

Details: Phase 1 involves the implementation of routing all Grant and Contract Proposals electronically through the InfoEd eRA system.

Application documents are attached to the InfoEd Proposal and will follow a department assigned routing process. The electronic routing process will eliminate the manual paper-routing process currently in place. It will also replace the EPR Routing Form currently utilized by some departments.

Who is involved: The rollout process was piloted during the Boettcher Webb-Waring proposal process in January and February 2013. Following the pilot testing process rollout will continue across the CU Denver |Anschutz campus 2-3 departments at a time until everyone is on board.

When: Rollout to departments will begin July 2013 - stay tuned!

Phase 2: Proposal Development – NIH Application Submissions

Status: System is currently in development.

Details: Phase 2 includes the rollout of the InfoEd eRA PD system to electronically submit proposals for all NIH application submissions.

The application will be submitted electronically which includes all SF424 documentation and attachments and routed through the Electronic Proposal Routing Process as described in Phase 1.

Who is involved: The rollout process will follow the same rollout process as in Phase 1. Pilot departments will be announced soon.

When: Initial pilot submission to be completed by June 30, 2013.

The Electronic Research Administration team operates within the Research Administration Department to configure and implement the InfoEd eRA system.

The ERA team has responsibility to:

Analyze business processes
Develop efficient electronic procedures
Test applications and upgrades
Provide faculty and administration training and documentation
To communicate to the CU Denver |Anschutz Medical Campus.

Elizabeth (Betsy) Collins, MSCIT

Assistant Director of Electronic Research Administration

Betsy oversees the implementation and use of the InfoEd Grants module, among other duties. Betsy has 20 years of experience in Higher Education, with 14 of those years in Information Technology. Prior to joining Grants and Contracts, she worked for 2 years as an Applications Consultant for SunGard Higher Education. Betsy also worked for 15 years at the University of Colorado Foundation, most recently serving as the Director of Technology and Reporting Services. Betsy holds a B.A. in Music from the University of Colorado Boulder and an M.S. in Computer Information Technologies from Regis University.

Office Phone: 303-724-0093 Email: elizabeth.collins@ucdenver.edu

Arnauld Kokou Kao

Data and System Analyst

Arnauld Kao is the Data and System Analyst having responsibility for OGC data reporting, application testing, OGC’s website maintenance, and some of the InfoEd eRA Proposal Tracking module management. Prior to joining the OGC team at CU Arnauld worked for 6 years at Dish Network as a Business and Operations Analyst. Arnauld holds a B.S. in Computer Science from the Metropolitan State College of Denver.

Office Phone: 303-724-0043 Email: arnauld.kao@ucdenver.edu

Jordan Dietrich

Application Support Analyst - InfoEd eRA

Jordan Dietrich provides support to principle investigators and department administrators for the University of Colorado Denver | Anschutz Medical Campus. Jordan earned a Bachelor's degree from the University of Colorado at Boulder in International Affairs and attended a post-graduate program at the International College of Hospitality Administration (ICHA) in Brig, Switzerland. Jordan has 12 years of experience in the hospitality industry in a wide varity of positions and 9 years of experience in software firms, including system design, quality assurance, installation, training and technical support.

Office Phone: 303-724-0150 Email: jordan.dietrich@ucdenver.edu

Cheri VonFeldt

Module Administrator

Cheri Schmidt is a Module Administrator having responsibility for managing and overseeing the ongoing use of InfoEd eRA for Sponsored Research and Regulatory Compliance. Cheri has 13 years of experience in information technology. She has worked for the University of Colorado in technical roles for 6 years. Cheri holds a BA in Phychology and a MS in Information Systems from the University of Colorado Denver.

Office Phone: 303-724-7365 Email: cheri.schmidt@ucdenver.edu

Mary S. Powell, BS

Business Analyst

Mary’s role as Business Analyst supports the rollout and use of the Electronic Research Administration (ERA) application. She provides training, support and liaison between academic departments, OGC PreAward and ERA. Mary has extensive pre- and post-award management, budget development and administration from several universities, including the University of Colorado since 1991, University of Hawai`i, Manoa and Oregon Health and Sciences University. Mary holds a B.S. in Business Administration from Regis University.

Office Phone: 303-724-0489 Email: mary.powell@ucdenver.edu

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