Course scheduling is coordinated by the Course and Curriculum Coordinator in the CLAS Dean's Office, and is developed in conjunction with the department or program and the Associate Dean for scheduling and curriculum. The process begins 8-9 months before the term begins.
The Dean's Office initiates the process by sending out a Call for Schedule to department chairs. Department chairs consult with faculty to add or delete courses, change meeting patterns, instructors and enrollment limits. Edits to the schedule are entered in the Integrated Student Information System (CU-SIS) by Dean's office staff.
There are two schedule edits for each term (preliminary and final edits), and ongoing discussions between department chairs and the Associate Dean to finalize the schedule for each term. UC Denver does not produce a printed schedule; however, an Excel spreadsheet will be provided to department chairs during the first edit stage, and an CU-SIS report will be provided during the final edit stage.
The following is a general timeline for the scheduling process:
- 8-9 months before classes start: Preliminary edit sent to department from CLAS
- 7-8 months before classes start: Preliminary edit due back to CLAS
- 4 months before classes start: Final edit sent to department from CLAS
- 3 months before classes start: Final edit due back to CLAS
- 2 months before classes start: Registration is open to students
- 6 weeks before classes start: Low enrollment watch begins. *Access to CU-SIS production is cut-off to coordinators
- 3 weeks before classes start: Low enrollment watch #2
- 1 week before classes start: Cancellation decisions are made for low-enrolling sections
- 1 week after classes start: Waitlists are purged; student registration by permission only
Considerations in Constructing the Schedule
Department chairs should attempt to balance day/night/weekend courses in terms of course offerings and program requirements. A review of enrollment patterns from past semesters helps to predict student demand. The Associate Dean may allow the addition of courses based on a pattern of enrollment growth. In this case, department chairs must have dean's office approval for the hiring of additional non-tenure-track faculty, if needed.
Department chairs and program assistants with questions related to the course schedule should contact the Course and Curriculum Coordinator.