It is very important that all pertinent information be included on the chartfield forms; this will make the process quicker.
Program Request Worksheet
Program Source of Funding: If the money is coming from another speedtype, fill in that speedtype. Otherwise, just explain where the money is coming from. This should be as detailed as possible. A few examples are listed below:
Conference Registration Fees
Sales of laboratory tests to hospitals throughout the country
Leftover monies from closed fund 30 projects
Purpose: This should explain the purpose of the new chartfield and specifically state what the funds will be spent on. This should be as detailed as possible. A few examples are listed below:
Funds will be used to pay expenses of the XYZ conference.
Funds will be used to purchase supplies for the metabolic lab.
Funds will be used to pay faculty travel expenses.
Fiscal Roles: Enter the position numbers and campus box numbers for the Program Fiscal Principal and Program Fiscal Manager. A short description of the fiscal roles and the financial reports they receive can be found at: http://abs.colorado.edu/ABS_WEB/nonhtm/word/FiscalRoles.doc
Expenditure Control Rule (ECR)/Available Resource Basis (ARB): A description of the ECR and ARB attributes can be found in the Expenditure Control Overview at: https://www.cu.edu/controller/documents/EC_Overview.pdf
If unsure which attribute to assign, leave blank and the Finance Office will assign.
Speedtype Request Worksheet
Fund: Enter fund code if known, if not, leave blank and Finance will complete.
Organization: This is mandatory. Enter the organization code within your unit where the speedtype is to be established.
Speedtype Fiscal Staff: Up to five fiscal staff are allowed, but only one can be designated as “Primary.” Select the Expense System Fiscal Staff Attribute (A-Approver, R-Reports, B-Both Approver and Reports).