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Fund, Organization (ORG), Program, Project, Sub-Classification.
A debit (+) increases expense budgets and decreases revenue budgets.
A credit (-) decreases expense budget and increases revenue budgets.
The deadline for BJE submission is announced in a monthly e-mail sent out by the Finance Office. It is usually one to two business days prior to the end of each month.
Due to the complex regulations pertaining to entries on sponsored projects, any entries for Fund 30 or Fund 31 require approval by Sponsored Program Accounting and are not handled through the Budget Office.
Current Continuing - this ledger will change the budget for the current fiscal year AND future fiscal years.
Current Temporary - this ledger will change the budget ONLY for the current fiscal year.
No. We always budget to the neareast dollar.
In the REFERENCE field is where you key in the position number and always include the two leading zeros.
The letters "FTE" are entered into the STAT field, which then allows you to enter the amount for the FTE in the STAT AMOUNT field.
No. We routinely check the Finance System for valid budget journals and review them prior to posting. If the Budget Office has questions or concerns we will contact you.
Yes. Auxiliary speed types require a budget. The campus prepares many documents that use budget to actual comparisons. When a budget is missing, but the speed type reflects actual expenses, a variance is created. These variances, when combined together, can create material differences that need further explanation on financial documents.
Yes. During the initial Auxiliary budget upload period - usually March through May - sign in to the Auxiliary webpage and check the "no planned activity" box for the speed type.
The Auxiliary budget webpage is located on the Budget Office webpage under Budget Process. The tab at the bottom of the page, titled Auxiliary Budget Worksheet contains a link to our guidelines as well as the link to access the Auxiliary Web Form.
To access the Auxiliary webpage, you need a CIW username and password.
After the initial budget for an Auxiliary speed type is uploaded for the new fiscal year, budget adjustments can be made through the Finance System with a budget journal entry.
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