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University Policies & Procedures


In addition to focusing on coursework, students should also be aware of university and school or college specific policies and procedures. This information is an integral part of being successful in your studies and, ultimately, earning your degree. 

 

 Academic Calendar

 

The University provides two critical calendars for students: Academic Calendar, from the Registrar, and Bursar Important Dates calendar, from the Bursar.

When does the semester begin and end? When can you drop a class without incurring a fee, or get your tuition refunded? When is the last day you can add a class? These frequently asked questions, and more, can be answered by reviewing the academic calendar. The University expects students to know these deadlines and holds students accountable for meeting them.

Equally important in knowing these academic deadlines is understanding and meeting the financial commitments to the University. The Bursar Important Dates calendar provides billing information and corresponding deadlines. Missing these deadlines can cause a financial hold to be placed on a student’s account, which cannot be removed until payment, in full, is received.

Schedule Adjustment Form (SAF)

A schedule adjustment form (SAF) is used when students are unable to add or drop courses through the student portal/UCD Access. This form may be used when there is a time conflict between two classes, or if a course overload is being requested. Dropping a course or withdrawing from the semester can also be accomplished with this form.

From the second week of classes to Census Date, additional steps to enroll in a course may be required. Please consult with your advising office.

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 Academic Integrity

Students are expected to know, understand, and comply with the ethical standards of the University. A university’s reputation is built on a standing tradition of excellence and scholastic integrity. As members of the University of Colorado Denver academic community, faculty and students accept the responsibility to maintain the highest standards of intellectual honesty and ethical conduct.

Academic dishonesty is defined as a student’s use of unauthorized assistance with intent to deceive an instructor or other such person who may be assigned to evaluate the student’s work in meeting course and degree requirements.

Examples of academic dishonesty include, but are not limited to, the following:


A. Plagiarism: Plagiarism is the use of another person’s distinctive words or ideas without acknowledgment. Examples include:

1. Word-for-word copying of another person’s ideas or words;

2. The mosaic (the interspersing of one’s own words here and there while, in essence, copying another’s work);

3. The paraphrase (the rewriting of another’s work, yet still using their fundamental idea or theory);

4. Fabrication of references (inventing or counterfeiting sources);

5. Submission of another’s work as one’s own;

6. Neglecting quotation marks on material that is otherwise acknowledged.

Acknowledgment is not necessary when the material used is common knowledge.


B. Cheating: Cheating involves the possession, communication, or use of information, materials, notes, study aids or other devices not authorized by the instructor in an academic exercise, or communication with another person during such an exercise. Examples include:

1. Copying from another’s paper or receiving unauthorized assistance from another during an academic exercise or in the submission of academic material;

2. Using a calculator when its use has been disallowed;

3. Collaborating with another student or students during an academic exercise without the consent of the instructor.


C. Fabrication and Falsification: Fabrication involves inventing or counterfeiting information, i.e., creating results not obtained in a study or laboratory experiment. Falsification, on the other hand, involves the deliberate alteration of results to suit one’s needs in an experiment or other academic exercise.


D. Multiple Submissions: This is the submission of academic work for which academic credit has already been earned, when such submission is made without instructor authorization.


E. Misuse of Academic Materials: The misuse of academic materials includes, but is not limited to, the following:

1. Stealing or destroying library or reference materials or computer programs;

2. Stealing or destroying another student’s notes or materials, or having such materials in one’s possession without the owner’s permission;

3. Receiving assistance in locating or using sources of information in an assignment when such assistance has been forbidden by the instructor;

4. Illegitimate possession, disposition, or use of examinations or answer keys to examinations;

5. Unauthorized alteration, forgery, or falsification;

6. Unauthorized sale or purchase of examinations, papers, or assignments.


F. Complicity in Academic Dishonesty: Complicity involves knowingly contributing to another’s acts of academic dishonesty. Examples include:

1. Knowingly aiding another in any act of academic dishonesty;

2. Allowing another to copy from one’s paper for an assignment or exam;

3. Distributing test questions or information about the materials to be tested before the scheduled exercise;

4. Taking an exam or test for someone else;

5. Signing another's name on attendance roster or on an academic exercise.

Students who fail to comply with the Academic Ethics Policy are subject to disciplinary action as set forth by the student’s School/College policy.

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 Academic Standing

Good Academic Standing and Academic Probation

Students at the University are expected to maintain progress in their degree program, as defined by being in “good academic standing.” Good academic standing requires minimally a cumulative grade point average (GPA) of 2.0 on all University of Colorado course work.

Students who fall below a 2.0 cumulative GPA will be put on the status of Academic Probation. If a 2.3 term GPA is not earned during any semester while on Academic Probation, a student will be placed on the status of Restricted Academic Probation, which only allows a student to enroll in a maximum of 6 credit hours or 2 classes. Finally, a student on Restricted Academic Probation who fails to earn a 2.3 term GPA will be placed on the status of Academic Suspension. Students on Academic Probation or Restricted Academic Probation who fail to raise their cumulative GPA to 2.0 or higher within 30 credit hours or five semesters (whichever happens sooner) will be placed on academic suspension.

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For full policy details, please reference the University Catalog at http://catalog.ucdenver.edu. Simply click on “Academic Policies.”

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 Dean's List

CU Denver will use a fixed criterion across all colleges for determining eligibility for the Dean’s List. This policy applies to undergraduate students. For fall and spring semesters, students must successfully complete 9 hours in the semester upon which to determine grade point. These courses can be both within and outside of the college. Pooled courses will not be included in the calculation nor will they count towards the 9 hours required for consideration. The GPA set for inclusion in the Dean’s List is 3.75.

In the summer semesters, students must complete 6 hours as a basis for inclusion in the Dean’s List. Course inclusion will be the same as in fall and spring semesters. The GPA for Dean’s List in summer will also be 3.75

Colleges will collect data each semester on the number of students making the Dean’s List and report the number and percentage of total students in the college. Scholarships tied to Dean’s Lists in individual colleges may have additional requirements.

The Registrar’s Office will calculate the semester GPAs for all students two weeks prior to the due date for semester grades. Those GPAs will be the basis for determining the Dean’s List. Incompletes will not be considered in the calculation of minimum number of hours. The Dean’s List will not be recalculated to include completed incompletes.

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 Program Changes

Exploring, deciding on, and declaring your major and/or minor are essential steps in devising a meaningful academic plan.  While identifying and narrowing down the countless academic options at CU Denver can seem to be a daunting task, it doesn’t have to be.  This page will help you navigate the process by which you can explore your major options and declare or change your major(s) or minor(s).  

Use the links below to learn about important aspects of these steps.    

1. Choosing Your Major

2. Declaring Your Major and/or Minor

  • In many instances, you can declare a major as early as you would like.  However, if you are interested in pursuing a major that has specific prerequisites or qualification requirements, you must first meet those requirement prior to declaring the major.  See Changing Your major and/or minor Across Schools/Colleges below, under Programs with Additional Admission Requirements.  Ideally, you should declare a major by the time you’ve completed 45 – 60 credits.  

  • To declare a major: click on the school or college in which your major resides.  If you do not know the school or college of your intended major, use the dropdown menu for guidance (don’t know if this is possible??).  Each school or college will describe the process for major and minor declaration within their respective programs.  

  • If you are planning a double major or major/minor program, you will need to go through both advising office’s processes.  Advisors from both programs will work with you to ensure you understand the requirements and build the right courses into your academic plan. 


3. Changing Your Major and/or Minor Within Your Current (the same) School/College at CU Denver

Contact your school/college advising office.​

4. Changing Your Major and/or Minor Across Different Schools/Colleges (through Intra-University Transfer – IUT) at CU Denver

  • Intra-University Transfer (IUT).  IUT is the process by which a student changes their major which resides in one CU Denver School or college to a major or minor that lives in another CU Denver school or college. The form which facilitates this shift is called the IUT Form​

  • Programs with Additional Admission Requirements.  Some schools or colleges are more selective than others.  This means that some programs requires you to meet specific GPA and/or course requirements before you can apply for IUT.  Examples of these more selective majors are:

    • ​The College of Arts and Media (CAM)

      • ​Music Programs

    • The Business School 

      • As a Pre-Business students, you will be considered for admission to the school based on: 

        • ​your overall GPA in applicable course work from the University of Colorado and all previous institutions 

        • ​or on your last 24 hours of work 

​You will receive priority consideration for admission to the Business School if you have an overall GPA of 3.0 or a GPA of 3.0 in your last consecutive 24 hours of work. 

Submit your completed IUT application directly to the Business School Advising office located on the fourth floor of the Business School Building, at the corner of 14th and Lawrence Street.


    • The College of Engineering and Applied Science (CEAS)

      • ​As a Pre-Engineering student, you will be considered for admission to CEAS for Civil, Computer Science, Electrical, or Mechanical Engineering based on the following GPA Requirements: 

        • ​​You must achieve a minimum cumulative GPA of 2.75 and a minimum math and science GPA of 2.5 (Calculus I, Calculus II and Calculus-based Physics I) to be considered for admission to CEAS. The GPA requirements refers to CU Denver coursework.  

Once you have obtained the above, submit your completed IUT application directly to the Engineering Student Services Center (ESSC) in the North Classroom Building, Room 2605.  All pre-engineering majors must submit an IUT application once they’ve completed 45 credits at CU Denver since starting on the pre-engineering track.  


    • The College of Engineering and Applied Science – Bioengineering 

      • ​Bioengineering 

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 Student Forms

Academic Success Plan

The Academic Success Plan is a required activity for students on Academic Probation.  The Academic Success Plan is intended to help students identify obstacles to their academic success and seek appropriate resources to help them meet their academic goals.  Students should contact their assigned advising office to obtain the Academic Success Plan packet.

Academic Success Plans should be completed by the following deadlines to register for the listed semester:

Maymester and/or Summer: April 15th

Fall: July 15th

Spring: December 15th

 

Change of Record

The Change of Record form is used by university faculty and staff when a change needs to be made to a student’s academic record, usually a grade change.  It requires both an instructor and dean’s signature before being processed by the Registrar’s Office.  This form – for faculty and staff only – may be obtained in the Registrar’s Office or from the School’s/College’s Dean’s or Advising offices.

 

Concurrent Registration

The Concurrent Registration form may be used by degree-seeking students to register through their home campus for courses taught at other University of Colorado campuses.  Concurrent Registration can only be conducted during the drop/add period at the host campus; registration will not be allowed before or after this drop/add period.  For more information please read the Concurrent Registration policy and restrictions on the form. Concurrent Registration

 

Inter-Institutional Registration

CU Denver students who want to take courses at Community College of Denver will need to complete the Inter-Institutional Registration form.  Inter-Institutional Registration can only be conducted during the drop/add period at the host campus; registration will not be allowed before or after this drop/add period.  For more information, please read the Inter-Institutional policy and restrictions on the form. Inter-Institutional Registration

 

Intra-University Transfer (IUT)

The Intra-University Transfer (IUT) form is used for students enrolled in an undergraduate program at CU Denver who would like to transfer from one school or college to another or who would like to add or remove a second degree.  Please see the “Program Changes” section of this website (above) for further details regarding the IUT process and procedures. Intra-University Transfer

 

Military Experience Form

Students with military experience may be eligible to earn academic credit for this experience.  Students should contact the Office of Veteran Student Services for an official completion of this form, signed by the Veteran Student Services Director.

 

Schedule Adjustment Form

A Schedule Adjustment Form (SAF) is used when students are unable to add or drop courses through the student portal/UCD Access. This form may be used when there is a time conflict between two classes, or if a course overload is being requested. Dropping a course or withdrawing from the semester can also be accomplished with this form. Schedule Adjustment Form

From the second week of classes to Census Date, the SAF is also used by some schools and colleges to allow enrollment by instructor permission only since students cannot enroll via the student portal. The College of Liberal Arts and Sciences (CLAS) does not use the SAF during this time period. Instead, students will use the form, Instructor Permission to Enroll in a Course.

Additional steps to enroll in a course from the second week of classes to Census Date may be required. Please consult with your advising office​.

 

Special Processing Form

The Special Processing Form is used to register for independent study, thesis, practicum, special studies, variable credit, etc.  It requires both an instructor and dean’s signature for processing.

 

Tuition Appeals

Students who feel they have an extenuating circumstance that justifies an exception to financial obligations may submit a tuition appeal, which will be reviewed by the tuition appeals coordinator.  Please note that students must first be withdrawn from the course(s) before a tuition appeal is considered.  For more information, please read the policies and procedures listed on the form. Tuition Appeals​

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