Rotation Housing Policy
Effective Date: July 1, 2015
COLORADO AREA HEALTH EDUCATION CENTER
STUDENT ROTATION & HOUSING INFORMATION
information for Student Rotations:
As part of its core mission, the
Colorado Area Health Education Center (AHEC) Program Office–a part of the
University of Colorado Anschutz Medical Campus (AMC) –seeks to improve health
care delivery to the State of Colorado especially in rural and medically
underserved communities. When students are assigned to clinical rotations in
rural and/or underserved areas, local health care providers, many of whom are preceptors, benefit from the teaching
experience, while the community and residents benefit from receiving thousands
of hours of health care from students who bring up-to-the-minute health care
innovation and education to the clinical experience.
Additionally, it is hoped that by
gaining exposure to healthcare practice in rural and/or underserved areas of
the state, the students will return to these communities to practice upon
completion of their degrees. It has been demonstrated that students who have
enjoyed a rotation in a rural and/or underserved area are more likely to
practice in a similar setting and also perform better on board or standardized
tests than students who did not participate in a rural and/or underserved rotation.
Colorado is divided into six
AHEC regions and has offices in each of these regions to help students find
housing and provide support to local health care initiatives that serve the
Colorado AHEC Program’s mission and goals (Colorado AHEC Program website:
policies are applicable to all Health Professions students on the University of
Colorado Anschutz Medical Campus (AMC) as well as Non AMC Health Professions
students taking part in unpaid educational and experiential opportunities in
rural and medically underserved areas who are eligible for Colorado AHEC housing. Colorado AHEC housing is for secondary
housing purposes only. Students may NOT
use AHEC housing as a primary residence.
the purposes of the policy, educational and experiential opportunities shall be
referred to as ROTATIONS. The University
of Colorado (CU) does not discriminate in housing based on race, color,
religion, gender, national origin, age, disability, creed, sexual orientation,
gender identity or veteran status.
policies do not apply to medical residents or those participating in paid
internships. Residents and paid interns
are not eligible for Colorado AHEC housing.
who need housing during a rural clinical rotation must register with Colorado AHEC Housing (http://ahec.ucdenver.edu/finaid)
using their AMC issued e-mail address (or applicable University e-mail address)
and must register at least two (6) weeks
prior to the start of his/her
rotation in order to allow sufficient time to secure housing. If a student is
unable to register six (6) weeks in advance due to unforeseen circumstances such
as a rotation change or cancellation, the student must register as soon as
possible and contact the Regional AHEC Housing Coordinator and the Colorado
AHEC Program Office as soon as possible (firstname.lastname@example.org) to alert
the office of the need for emergency housing.
University of Colorado/ Anschutz
Medical Campus Academic AHEC Program Liaisons
College of Nursing:
Rosario Medina (email@example.com)
Physician Assistant Program: Rebecca Maldonado (firstname.lastname@example.org)
303.724.1359 (office) 303.328.8376 (mobile)
Physical Therapy Program: Cindy Armstrong (email@example.com)
303.724.8927 (AHEC office) 303.888.0580 (mobile)
School of Dental
Medicine: Rob Berg (firstname.lastname@example.org)
303.748.0374 (mobile) concurrently
with Karen Tawara (email@example.com)
School of Pharmacy: Wendy Anderson (firstname.lastname@example.org) 303-724-2619 (office) concurrently with Wes Nuffer (email@example.com )
School of Medicine:
Terri Blevins (firstname.lastname@example.org)
- The Colorado AHEC Program Office cannot guarantee housing will be
available in every community, especially in mountain towns during peak
tourist seasons, or in rural communities during harvest. It is especially difficult to
accommodate housing requests with notice of less than six (6) weeks prior
to the commencement of the rotation, however every effort will be made to
secure appropriate accommodations. Although rare, due to variability of
clinical rotations and Host housing, there are occasions when housing may
not be immediately available at the start of the rotation. If this situation arises, the Regional
Housing Coordinator will notify the student a minimum of two (2) weeks
prior to the start of the rotation and the Colorado AHEC Program Office
will contact the student to discuss alternative housing options.
- Students must acknowledge and sign the Student Housing Contract when
registering. Upon receipt of the
student housing contract by the Colorado AHEC Program Office (email@example.com)
housing will be arranged by the Regional AHEC Housing Coordinator. Once the contract has been received from
the student and the housing has been confirmed, the Regional AHEC Housing Coordinator
will contact the student directly with their housing information a minimum
of two weeks (10 business days) prior to the start of the rotation.
When the student has registered six (6) weeks in advance and the student
has not been contacted by the Regional AHEC Housing Coordinator within two (2)
weeks of the start of the rotation, the student is asked to contact the appropriate
Regional AHEC Housing Coordinator
immediately (contact information below) as well as to notify the Colorado
AHEC Program Office (firstname.lastname@example.org). Failure to notify these entities of the
absence of housing confirmation may delay any resolution or housing
availability, and students may need to begin their rotation without AHEC provided
housing or reimbursement.
AHEC Housing Coordinators:
- San Luis Valley AHEC (SLVAHEC):
Lisa Lucero (email@example.com) 719.589.4977; 719.588.5363
ext. 3; 970.201.9565 (mobile)
Students must register using their official student AMC e-mail
address (personal e-mail addresses are not acceptable) or applicable official
University e-mail address if a non AMC student.
Some of the Regional AHEC Offices have owned / leased houses and
apartments. For other parts of the state, and for additional needs in these
communities, the Regional AHEC Office provides Host housing in private homes. Students must be
flexible and acceptable of housing which meets AHEC program standards outlined
Students may arrive
one day prior to the start date of their rotation and vacate the housing the
day following the end of their rotation. The Colorado AHEC Program Office will reimburse for the length
of a student’s rotation only and
will not fund housing for students
who choose to arrive early or stay longer than one day prior or one night after
their assigned rotation. Any additional
days would be at the expense of the student and up to the discretion of the
Once the host housing has been confirmed, it is the responsibility
of the student to contact the Host at least two (2) weeks prior to the rotation’s
start date to confirm arrival and finalize any special arrangements that may be
needed (such as obtaining keys, etc.)
Students who stay in Colorado
AHEC housing must abide in full with any required housing rules, including the
housing rules of the Host, and must acknowledge and sign the Student Housing Contract prior to
placement. As a guest in the Host’s
home, students are expected to inquire about and abide by any additional house
rules established by the Host.
- The Colorado AHEC Program Policy
prohibits visitors and/or overnight guests (including family and friends)
in any Host or Regional AHEC owned/leased housing.
- The Colorado AHEC Program Policy
prohibits smoking of any kind (including marijuana), recreational drugs
(including edibles) or the use of alcohol in any Host or Regional AHEC
owned/ leased housing.
- The Colorado AHEC Program Policy
prohibits pets in any Host or Regional AHEC owned / leased housing.
responsible for providing their own transportation to and from their Host homes
as well as to and from their rotation site and in the community. Students need to make their own arrangements
with their rotation site in the event of inclement weather (which may include
4-wheel drive or chains in the winter). It is NOT the responsibility of the Host to provide transportation to
students during their rotation.
responsible for discussing parking with the Host. Any costs associated with parking or being
towed for parking in a restricted area is the responsibility of the
student. Any costs related to parking or
being towed will NOT be reimbursed
- Students are expected to use their own
cell phone for communication and should discuss other conveniences with
the Host, such as television, the use of other electronic devices, internet
access, etc, prior to arrival.
- Students are expected to provide their
own bed linens and it is the student’s responsibility to inquire as to
whether or not this is necessary.
Students are required to bring their own towels and toiletries.
- Students are responsible for any costs
related to cleaning or damage to AHEC housing and will be charged
If a rotation is changed or cancelled, the student must notify the
Regional AHEC Housing Coordinator and the Colorado AHEC Program Office
immediately. In addition, if changes
occur within two (2) weeks of the start date the student AND the student’s Academic Program Liaison must notify the Regional
AHEC Housing Coordinator and the Colorado AHEC Program Office immediately. Failure to provide notice of cancellation
within two (2) weeks of the start of the rotation may result in charges to the
student and/or the student’s Academic program and the inability for the student
to request Colorado AHEC housing in the future.
- Colorado AHEC Host housing provides
students with a single, private sleeping room, however the bathroom may be
shared with the Host family or other students. Students are expected to
purchase their own food and prepare their own meals unless previously
arranged with the Host. Any costs
for food are at the expense of the student and will NOT be reimbursed by
AHEC. The Host family will share
space in their kitchen and may share other living space in the home which
should be discussed with the Host upon arrival.
- Colorado AHEC owned /
leased houses, apartments and condos may be coed (male/female). Colorado
AHEC provides students with a single, private sleeping room, however the
bathroom may be shared. Additionally, all common areas; kitchen, living,
and dining areas may be shared with other students.
- Some Regional AHEC owned / leased
housing have washers and dryers. In Host homes, arrangement for the use of
laundry facilities are made with the Host, however students are expected
to access laundry facilities in the community.
- Internet access is NOT guaranteed. If Internet service is not available at the
housing location, the student will be notified prior to the rotation and
the Regional AHEC Office will assist the student in locating internet
access in the community. It is the
student’s responsibility to communicate with their Academic Program on the
Anschutz Medical Campus should internet access not be available. Bandwidth is a limited in many rural
areas. Students are asked to limit
their internet usage to Academic Program related activity while residing
in Colorado AHEC Housing.
AHEC housing for AMC students
who require service or emotional support animals will be considered on a case
by case basis. Issues related to liability and damage will be handled individually
with assistance of the Office of Disability Resources and Services (DRS), the
University of Colorado legal department and the Colorado AHEC Program Office on
the AMC campus. There is NO guarantee that Regional AHEC Offices will be able
to accommodate these requests due to lack of availability in many rural areas. Students who require service or emotional
support animals are asked to provide proof of need from a qualified licensed
healthcare professional and must submit their requests a minimum of eight (8) weeks or longer in order to allow time to
locate appropriate housing. Students who
require service or emotional support animals are also encouraged to arrange
their own housing and apply for reimbursement as outlined in the student found housing upon the
completion of their rotation.
- Complaints and concerns regarding
Colorado AHEC housing should go directly
to the Regional AHEC Office. If not
satisfactorily addressed, students should contact the Colorado AHEC
Program Office (firstname.lastname@example.org). If a student believes they are in
immediate danger, the student should leave the home, call 911, and contact
the Regional AHEC Office and their Academic Program coordinator
COLORADO AHEC STUDENT ROTATION POLICY
1. EFFECTIVE DATE OF THIS
This policy will be in effect for those rotations which
begin on or after the effective date of July
1, 2015. Rotations in place before the effective date will be
reimbursed according to the policy in effect at the time the rotation began.
2. ROTATION DEFINED:
A ROTATION is defined as an unpaid supervised educational
experience approved by a participating Health Professions Academic Program on
the Anschutz Medical Campus. Such rotations shall take place in rural and/or
medically underserved areas. Participants may take part in multiple rotations
during the time they are a health professions student on the Anschutz Medical
3. GEOGRAPHIC REQUIREMENTS FOR
Eligible rotations are in communities located further than a
60 mile radius from the Anschutz Medical Campus. Areas within a sixty (60) mile
radius of the Anschutz Medical Campus are NOT eligible (thus, communities such
as Boulder, Longmont, Golden, Castle Rock, Evergreen, and Brighton are NOT eligible) even if the community is
considered to be a medically underserved area.
AHEC provided/supported housing and the lodging
reimbursement only applies when the student chooses to live in the community
during the rotation. There is no per
diem for meals, travel or mileage reimbursement. Funding support is limited to AHEC housing only according to the policies and
payment parameters herein.
4. HOUSING PAYMENT PARAMETERS:
A. AHEC Provided Housing:
A maximum of sixteen (16) weeks (112 days) of housing (including the night
prior to the rotation) will be provided for students who choose to complete
their rotation and live in a rural or underserved community. Requests for
additional days or weeks beyond the maximum must be approved by the Academic
program in which the student is enrolled and the Colorado AHEC Program Office.
AHEC will reimburse for the length of a student’s rotation only and will not fund housing for students who choose to arrive
early or stay longer than one day prior or one night following their assigned
rotation. Any additional days would be
at the expense of the student and up to the discretion of the Host.
Requests for housing will be coordinated by the designated Regional
AHEC Housing Coordinator at each of the Regional AHEC Offices.
There are three (3) possible options for housing and each
option is dependent on the location and timing of the rotation. These options may include:
Accommodations owned / leased by the Regional AHEC Office
Regional AHEC Host Housing
Student Found Housing
Owned or Leased
those students who reside in housing that is either owned or leased by the
Regional AHEC Office the maximum length of stay may not exceed 112 consecutive
days without the advance permission of the Regional AHEC Office and the Colorado
AHEC Program Office. Students who would
like to arrive early or stay longer than their assigned rotation will be
allowed to do so at the discretion of the Regional AHEC Office and any costs
associated with an extended stay will be at the student’s expense. No student visitors, family members or pets
are allowed. Smoking (including
marijuana), recreational drugs (including edibles), or alcohol are prohibited
in the housing or on the property.
Annual Safety checks in leased /
owned housing must be completed by the Regional AHEC Office.
Host Housing: For those students who reside in
housing that has been arranged by the Regional AHEC Offices, housing payment
for the length of the rotation will be paid to the Host during the first week
of the rotation once the student is physically present in the Host home. Hosts
will receive between $10 and $15 per night for up to 112 consecutive nights as
determined by the agreement with the Regional AHEC Office. No student family members or pets are
allowed. Smoking (including marijuana),
recreational drugs (including edibles), or alcohol are prohibited in Host
Student safety is a priority. Background checks will be conducted by the
Regional AHEC Office for all adults eighteen (18+) or older who reside in the
Regional AHEC Host Home during any time of the students stay. Hosts must agree to, and complete, a
background check before hosting students.
Host homes shall comply with basic
safety recommendations including smoke detectors, carbon monoxide detectors
(per Colorado statute), emergency ladders and designated escape routes. All
Host homes are asked to perform annual safety checks and replace batteries on
smoke and carbon monoxide detectors annually.
Hosts are asked to take the time to review their fire escape plan with
the student and show the student where emergency lights and accessible doors
are located in the home upon arrival.
Housing. Students may choose to find his/her own
housing and request reimbursement as outlined below. Students who find his/her
own housing must register on the
Colorado AHEC Program website (http://ahec.ucdenver.edu/finaid), in advance of their rotation. Students must enter his/her rotation
information, including the location and dates of the rotation, in addition to
the Student Found Housing information to be eligible for reimbursement.
Reimbursement: $10 - $15/day (dependent upon
the region) will be reimbursed up to a maximum of 112 days ($1120.00 -$1,680.00)
at the completion of their rotation.
Students will only be reimbursed up to
the number of days of their rotation regardless of when he/she chooses to
arrive or to leave.
At the END of the
rotation, students must properly complete an Official Colorado AHEC Program
Rent Receipt found on the Colorado AHEC Program website (www.ucdenver.edu/coahec) and submit
it to the Colorado AHEC Program Office (COAHECHousing@ucdenver.edu) no
later than forty-five (45) calendar days following the completion of the
rotation to receive reimbursement. Reimbursement checks will be mailed directly
to the student from the Colorado AHEC Program Office.
Students who arrange for his/her own housing are responsible
for any payments required during the length of their stay. No reimbursement
will be made for students who reside with immediate family members (parents or
siblings). No advance of funds can be made to students to pay for housing. No background checks or other support is provided
by the Colorado AHEC Program Office for student found housing.
5. REGISTRATION FOR ROTATION(S):
Method: All students participating in
a rural rotation experience must register (http://ahec.ucdenver.edu/finaid) using
their official student AMC e-mail address whether or not housing is requested
Students who require housing while on rotation MUST register online at least six (6) weeks prior (more if
possible) to the beginning of the rotation.
Exceptions may be made in the event of a rotation cancellation with
confirmation from the student’s Academic program as placement may be more
6. ADHERENCE TO RULES AND
Students who stay in housing that has been provided or
arranged for by the Regional AHEC Offices must abide in full with any required
housing rules or regulations and must acknowledge and sign the Student Housing Contract.
student who is dismissed from AHEC housing will NOT be reassigned to another
location during the rotation or for any later rotations. The Regional AHEC Office and the student’s
Academic program will be notified of the dismissal. The student’s Academic Program will be
responsible for any changes necessary in reassigning the student.
Students are responsible for all charges associated with any
damages or additional cleaning of Colorado AHEC housing.
Colorado AHEC Program Office funds housing for students
during their rotation ONLY and will
not fund any additional days. Any
student who would like to stay for days beyond their rotation, either before or
after, is responsible for making their own arrangements with the Host home. The student is responsible for any and all
costs, at a rate set by the Host home, for any additional days.
7. OUT-OF-STATE PAYMENT LIMITATIONS:
Expenses: Housing cannot be reimbursed
for those clinical sites outside of the State of Colorado. In certain
circumstances the Regional AHEC Office may be able to provide assistance in
locating host housing in sites outside Colorado but cannot provide payment to
host housing that is not within the state. There is no per diem, travel or mileage
reimbursement for any rotation outside the State of Colorado.
8. NON UNIVERSITY OF COLORADO HEALTH PROFESSIONS STUDENTS
is understood that Health Professions Students from the University of Colorado
Anschutz Medical Campus will be given priority for Colorado AHEC Housing. In the event that housing is not being
utilized by a health professions student from the University of Colorado Anschutz
Medical Campus, non University of Colorado Health Professions students may be
considered for Colorado AHEC housing at the discretion of the Regional AHEC Offices. For students to be considered for Colorado
AHEC housing, the policy is as follows:
The student must have
proof of enrollment of an accredited Health Professions Program.
The student must
register using an official University e-mail address.
The student must
provide contact information for an individual within their Academic Health
Professions Program overseeing their clinical rotation.
The student must have
proof of acceptance by a rural Colorado clinical rotation site.
The student must have
proof of personal health insurance.
The student must have
had a background check upon matriculation into their Health Professions Program
(or more recently) and provide a copy to the Regional AHEC Office.
The student or his/her
Health Professions Program will negotiate with the Regional AHEC Office the
cost for the housing stay and pay the Regional AHEC Office directly.
The student may be
required to pay a $200 deposit directly to the Regional AHEC Office which will
apply to any damage/ cleaning requirements.
This deposit is above the amount charged for the housing by the Regional
AHEC Office. Balance of the deposit will
be returned to the student within 30 days following the end of the rotation,
when a deposit is requested.
The student must acknowledge
and sign the Student Housing Contract
and agree to abide by all Host home house rules.
END OF POLICY