The Senate Finance Committee is traditionally responsible for managing the Professional Development Assistance Program which provides CU Anschutz students reimbursement for certain education related expenses such as: registration fees and travel to events, conferences and student organization meetings.
Other roles of the committee: keep account of the Student Senate budget and inform Senate regarding the availability of funds for expenditure; provide campus wide programming on finace related subjects, monitor senator attendance; verification of class eligibility for student activity fund disbursement. The Finance Committee (one senator representing each college/program/school at CU Anschutz) also sits on the Academic Student Advisory Committee, as well as the CU Anschutz Student Fee Review Committee.
These are the traditional and compulsory roles of the Finance Committee.
The Senate Professional Development Assistance Program
A portion of the Student Senate budget is appropriated for providing Professional Development Assistance (PDA) awards to reimburse CU Anschutz students for expenses incurred during events related to their educational development. Events attended must have taken place within the United States (no international events will be reimbursed). Each application will be reviewed and decided upon on an individual basis by the Student Senate Finance Committee. Senate will attempt to award funds on an equal and fair basis. There is no guarantee on the award or amount provided. This program is strictly for reimbursement.
There are many students requesting reimbursement, so this is a competitive process.
Therefore incomplete forms will be returned and may not be resubmitted.
Forms turned in late will be docked 25%.
PDA Form Due Dates for 2017-2018
Dates Between Application
Deadline by 5:00 PM on:
7/1/17 – 8/31/17 Friday, September 15, 2017
9/1/17 – 10/31/17 Friday,
November 17, 2017
11/1/17 – 1/8/18 Friday,
January 19, 2018
1/9/18 – 1/31/18 Friday,
February 16, 2018
2/1/18 – 2/28/18 Friday, March 16, 2018
3/1/18 – 3/31/18 Friday, April 13, 2018
4/1/18 – 6/30/18 Friday,
July 13, 2018
Frequently Asked Questions
The Office of Campus Student
Services (OCSS), (Ed II North building, 3rd
floor, office 3204),
may also be able to answer your questions; please keep in mind, however, that
the SAO is not directly involved in the program or allocation of its awards.
AMC Student Senate Professional
REIMBURSEMENT DOs and DON’Ts
Conference Registration & Lodging
What might result in my
reimbursement being denied?
We can’t find your name on the receipt.
We need proof that you paid with your money—students can’t hand in a
receipt that their program paid for and get reimbursed for something that
didn’t come out of their pocket.
Also, receipt documentation MUST include
the name of the event, location, dates attended.
If your receipt does not include this
information, you must attach conference materials with conference dates and
location of the conference that ‘match’ your receipts.
1: Credit Card Receipt or Cancelled Check from an account in your name
2: Conference Receipt/Lodging Receipt with your
3. Conference Registration Receipt or Conference Lodging Receipt with your name, that tells us
you paid with a credit card, or check number, OR, paid in CASH.
This has to be completed by the entity
issuing the receipt
- you cannot write this in yourself.
Pay attention to this! – if you turn in a PDA form and your accompanying
documentation does not include this, your request will be denied,
and you will not be able to
**Make sure your request includes the
information we need**
Your future as a health care professional and/or researcher requires proper
documentation of your work.
this a ‘documentation drill’.
You shared a room.
Your friend paid the tab and you just paid them back.
This is FINE by us but we need two things.
What we need:
1: Make sure the hotel puts all
your names on the hotel receipt and give us a copy.
If you plan on sneaking
in 6 students to a 2-person room, that may get you in trouble with the
hotel. Play that game at your peril.
Senate will still require the documentation indicated below.
2: If the hotel won’t list all those staying in a room (even if they know there
are four of you, yet they insist on listing only ONE as primary payer), you
must include a copy of the cancelled check with which you paid back your
Include a clear note of what the payment was for “For Conference Hotel” and
your signature. This note must have 1) their name, 2) your name, 3) original
signatures from both of you, and 4) accompany your reimbursement request.
IMPORTANT: If your program or professional organization paid for your
conference fee, and your hotel was also free, Good for You! You
have no further expenses from this particular conference/event that are
eligible for reimbursement from Student Senate.
If you had to reimburse your program or professional organization, they must
issue a receipt on letterhead, documenting your check number or that you paid
in cash (we know most entities associated with student orgs or the University
do NOT accept credit cards). This
receipting method also requires the name of the official/entity accepting your
payment, their signature, date and method of payment.