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Anschutz Medical Campus

University of Colorado Denver

Contact the Office

Office of the Registrar
Education 2 North
13120 East 19th Ave.
Campus Box A054
Aurora, CO 80045
Phone: 303.724.8059
Fax: 303.724.8060

Name and Record Update

The University of Colorado's Anschutz Medical Campus classifies a student's legal name as their primary name, which is associated with official records and accounts. In general, offices that work with federal regulations, licensing entities, insurance companies, financial institutions, and/or law enforcement agencies are required to use your primary name. ​

 Where Your Primary Name is Used

Your primary name appears in official university systems and records, including, but not limited to:
  • Official academic transcripts
  • Diplomas
  • Enrollment and degree verifications
  • Billing and financial aid records (including Colorado Opportunity Fund (COF)
  • Insurance records (including Student Health)
  • Military and Veteran's services
  • Passport names for international students
  • Most student screens in Campus Solutions (CU-SIS)

 How to Change Your Primary Name

​Complete a Name Change and Record Update Request Form, and provide supporting legal documentation to the Office of the Registrar. Documented proof of legal name change (e.g. marriage license, divorce decree, etc.) can include your driver's license, military ID, birth certificate, or court documentation that provides proof of the name change.

Original completed forms should be delivered to the Office of the Registrar either in person or by mail; electronic, faxed, or photocopied versions are NOT accepted.


 Preferred Name

​The Anschutz Medical Campus strives to be an inclusive community, and recognizes students may wish to be identified by a name other than their primary (legal) name. Students may thus designate a preferred first and/or middle name with the university. A preferred name may be a nickname, middle name, professional name, anglicized name, or name more closely associated with the student's gender identity.
Where technically and legally feasible, preferred names are displayed instead of primary (legal) names in university systems and records, and are used to identify students in the classroom and other places on campus. Your primary name may be required for official documented business needs (e.g. financial aid, tax forms, health insurance records, etc.). Systems that rely on data stored in enterprise systems should be updated regularly to reflect the most current name information.


Students may choose to identify their preferred personal pronouns through UCDAccess.

Where They’re Used

Only authorized school officials (e.g., staff, advisors and others with a legitimate educational interest) will have access to your pronoun settings. Plans are underway to display student-provided pronouns in class, grade and advising rosters and systems.

Although CU doesn't consider pronouns to be highly sensitive data, we don't classify them as directory information either. Therefore, if a third party contacts CU and requests your pronouns, we won't release that information unless you've provided explicit consent for us to do so.

Identify Your Pronouns

You may currently select from the following pronoun options:
  • she/her/hers
  • he/him/his
  • they/them/theirs
  • ze/zir/zirs
  • xe/xer/xers
The pronoun field is optional, and no documentation is required to designate your pronouns.
  • Log in to UCDAccess.
  • From the Student Center drop down, select All Student Functions.
  • Click on Profile.
  • From the Profile pop-up menu, select Pronouns.
Help Educate Faculty and Staff

Communication and training around the use of pronoun information is evolving on campus. If a faculty or staff member refers to you using incorrect pronouns, it is appropriate to tell them you've provided your pronouns to CU and that the Office of the Registrar can help them locate that information.

For information about gender support services, see the CU Denver Women and Gender Center website.​​​7

 Where Your Preferred Name Appears

​​After designating a preferred name through UCDAccess, your preferred name automatically appears in the following university systems and records without additional required action: 4

 How to Change Your Preferred Name

  1. ​Log into UCDAccess to add, delete, or edit a preferred first and/or middle name.
  2. Access the Student Center, and navigate to the Personal Information section. Click on Names.
  3. Type your new preferred name in the field provided.
No documentation is required to designate a preferred name. Last names may only be updated through the official primary name change process with supporting legal documentation.
The university reserves the right to remove any preferred name that is deemed inappropriate, derogatory, or misrepresentative (i.e. student is attempting to avoid legal obligations or confuse their identity with that of another). Students may be subject to disciplinary action in accordance with their program's Student Code of Conduct or the Office of Equity.