Question: I'm planning to graduate this semester. What forms do I need, where can I get them, and where are they turned in?
Answer: The CLAS Dean's Office is located in the North Classroom Building, Suite 5014. Forms indicated as downloadable can be obtained on the Graduate School website.
Question: On the diploma card, what are my degree and major codes?
Answer: For Political Science, the degree is MA and the major code is PSCI. Fill in the graduating semester, circle "Graduate" and "Liberal Arts & Sciences," and make sure your name is entered as you'd like it to appear on your diploma and that your phone and mailing address are correct. You do not need your advisor's signature on this card, only your own.
Question: Is the deadline for defending a thesis, report or project absolute?
Answer: For the most part, yes, since it allows your advisor and committee the time to request revisions and for you to make them before the semester ends. Depending on departmental policies, you may be able to extend the time period if you're having trouble assembling the committee in one place at the same time or other circumstances make the date difficult to meet (illness, difficulty in obtaining data, etc.). You must consult with your advisor periodically during this semester to make sure deadlines can be met, or to make alternate arrangements when problems arise.
We expect that all signed Exam Report Forms will be returned to the CLAS Dean's Office by the time grades are due for the semester. These cannot be carried by the student. Thesis option: eight graduate-level courses and a six-credit MA thesis. The six credits should be split up and taken over more than one semester. Project option: Nine graduate-level courses and a three-credit MA project.
Question: Do I need to be registered for classes in the semester I am graduating?
Answer: You must be registered for the semester in which you are taking the comprehensive exam, defending your thesis, or presenting your project. If you are not taking a class or registered for thesis or project credit, you will need to sign up for Candidate for Degree.
Candidate for Degree is available to students who have completed all required courses and requirements. A special processing form is needed. Please see your advisor. You will be charged for one credit hour of tuition, but earn 0 credits. You'll also pay the Information Technology and Student Information System (SIS) fees.
Question: How do I fill out the request for examination form?
Answer: You fill out the Request for Examination form in consultation with your committee chair (graduate advisor) to set the date of the exam. List all members of your committee and indicate the committee chair. Plan to schedule the exam prior to the semester deadline so that any revisions required by the committee can be completed by the end of the semester. It's advisable to have your advisor/committee chair initial the date of exam, since no signature line is included.
The graduate advisor will give the student permission to proceed with scheduling the comprehensive exam/defense. It is then the student's responsibility to schedule the exam and make sure that all committee members agree to the date, time and place it will be held.
Question: I'm submitting a thesis. What do I need to do?
Answer: All theses must be submitted to the Graduate School for format review. For review, submit an unbound final draft of the thesis to the Graduate School Office, 1380 Lawrence St., Suite 1400. Contact Lisa Atencio or Katie Ludwin at 303-556-2550 for further information.
You will receive back a list of format revisions that must be made before the final copy is submitted. You also will be working with your graduate advisor/committee to make content revisions prior to submitting the final copy. The document, "Guidelines for Preparing a Thesis/Dissertation" (dated 2000), is downloadable from their website.
Thesis submission is done in addition to the above forms for graduation. Please be sure to abide by these posted deadlines, which are "set in stone" due to binding and processing requirements. If you miss the final deadline to turn in the completed thesis, you will graduate the next semester.
Question: How do I fill out the Admission to Candidacy form?
Answer: This four-page form is used to list all the credits (courses, thesis/project, independent study/internship, and transfer) you wish to apply toward your degree plan, which is then signed by your graduate advisor, department chair/program director, and yourself. Please fill out as completely as possible, including instructor's name, course title/number, semester taken and grade received for every credit.
If you want to include more than nine hours of non-degree or other transfer credit in your degree plan, your advisor must send a memo to the CLAS Graduate Associate Dean indicating which courses are to be allowed. To transfer course credit from a non-CU institution, a Request for Transfer of Credit is completed and sent to the CLAS Dean's Office for approval and forwarding to the Records Office. This form must also be accompanied by an official transcript from the transferring institution. (Courses taken at UC Denver or other CU campuses do not require the transfer form and official transcript to be transferred to your program, since they already appear on the CU transcript.)
If you have taken longer than seven years to complete your degree, your graduate advisor must write a memo addressed to the CLAS Graduate Associate Dean indicating why your degree progress was interrupted and asking for an extension of this time limit for a stated amount of time (usually one year).
If you wish to include a course taken more than 10 years prior to your graduating semester, you must have the course validated by the instructor or by arrangement with your graduate advisor. Use the Course Validation Form and forward to the CLAS Dean's Office.
These forms are downloadable from the Graduate School Web site.
Question: What if I already finished the final version of my thesis?
Answer: You do not have to register for any credits if you've completed all the requirements for your degree and passed your exam, and your committee has returned the signed Exam Report Form to the CLAS Dean's Office. However, if you still have revisions to make on your thesis before your committee will sign off on the Exam Report Form (when there is no comp. exam), you'll need to be registered for at least one hour of thesis/project credit or Candidate for Degree.
Question: What form is needed to register for thesis, project or independent study credits?
Answer: Use the UC Denver Special Processing Form, available in departmental offices, CLAS Advising, Admissions and Records, Student Service Center, and downloadable from the Records Office website. This form is also needed to register for Candidate for Degree when online registration deadline has passed.
Instructor/graduate advisor and dean's signature approvals are required. Go to the CLAS Advising Office (North Classroom 2024) for the signature of the CLAS Graduate Associate Dean. The Advising Office will keep one copy and return the original for you to turn in to Records.
Question: Who is my primary contact for CLAS graduate advising on forms and requirements for master's students?
Answer: Jill Hutchison, the CLAS Graduate Coordinator, will be able to help you with problems and questions about registration, paperwork for graduation, and deadlines. Her e-mail address is Jill.Hutchison@cudenver.edu.
For specific questions about degree requirements, departmental approval of your Application for Admission to Candidacy, and to schedule your comprehensive exam or thesis/project defense, consult your graduate advisor.