Entries recorded on the Current Continuing ledger (B_CUR_CONT) will change the budget for the current fiscal year AND future fiscal years (note: the university does not roll budgets over year-to-year, so continuing ledger entries will need to be re-entered at the beginning of the fiscal year).
Entries recorded on Current Temporary ledger (B_CUR_TEMP) will change the budget ONLY for the current fiscal year.
The Initial Continuing and Temporary ledgers are only used by the Budget Office to record initial budgets, almost exclusively used during July (Period 1).
For video guide on how to create a Budget Journal Entry (BJE), please see our Training
No. The budget ledger only uses whole dollar amounts; please round all budget amounts to the nearest whole dollar.2
Please key in the position number
in the REFERENCE field and always include the two leading zeros (e.g. 00123456).
For a video guide on how to prepare a position budget entry, please see our Training
Enter the letters "FTE" into the STAT field and enter the amount for the FTE in the STAT AMOUNT field.
For a video guide on how to adjust position budgets, please see our Training