Journal entries are used to make corrections to financial transactions on a SpeedType and must be requested by the fiscal manager.
When requesting a JE (journal entry) to be processed, please provide the following:
When requesting a journal entry effecting a grant contact Provost.FinHR@ucdenver.edu.
- A detailed SpeedType report listing the transactions that are being requested to be corrected.
- The SpeedType and account code to which the expenses will be moved to.
- A brief description for why the journal entry is necessary.
At CU, handling cash – including currency, coins, checks, credit card receipts, wire transfers, and gift cards – requires attention to both security for the cash and safety for the individuals responsible for it.
Top areas of concern are proper safeguarding of the cash, documentation of its purpose, separation of staff duties to ensure a control environment, and training of all individuals involved.
The Cash Receipt form is used to deposit cash (paper/coin currency, checks, traveler’s checks, money orders) received by an organizational unit into an appropriate SpeedType.
If you are looking for a specific revenue code, refer account codes 300000 - 349999 in the Controller's chart of accounts. If you are looking for a different account code please contact Provost.FinHR@ucdenver.edu.
A Payroll Expense Transfer (PET) is used to make funding changes for payroll that has already posted, and should be processed to correct an error in pay distribution.
If you need to have a Payroll Expense Transfer completed, please contact Provost.FinHR@ucdenver.edu.
Please provide the following items with your request for a PET:
A detailed SpeedType report that lists the payroll transactions.
Employee(s) ID numbers who's funding will be affected by
The amount(s) that need to be transferred.
The earnings pay period end dates that are being affected
by the PET.
Please provide a brief description for why the PET is necessary.
If the PET affects grant funding it must be processed within 60 days, and the PET checklist must be included in the request along with the items above.
If you are the individual entering the PET into Human Capital Management, please send a separate email with the PET requisition number to your approver once it has been submitted.
CU EthicsLine is a way to anonymously report concerns involving fiscal misconduct by university employees, violations of state or federal law, serious or recurring violations of university policy, or gross waste of university funds or property. The CU EthicsLine is accessible via a toll-free phone number (1-800-677-5590) or a Web-based reporting system (www.Ethicspoint.com). This service is provided by EthicsPoint, an independent company that provides similar services for hundreds of companies and universities. The service provides a communication option available seven days a week, 24 hours a day.
The FOPP stands for Fund, Organization, and Program or Project. It is the central element of the PeopleSoft Finance System coding. The Fund/Org/Program or Fund/Org/Project combination describes a functional unit that has been established for a specific purpose within the University. Each FOPP has a designated individual who is responsible for overseeing the general financial health and specific transaction activity of the FOPP. FOPPs are used to maintain the financial records of a unit or activity within the University. The FOPP is either a 12-digit number (2-digit fund code, 5-digit organization code, and 5-digit program code) or - for project FOPPs - a 14-digit number (2-digit fund code, 5-digit organization code, and 7-digit projectcode, which includes sponsored projects and construction projects).
Funds that we commonly use are listed below.
10 - Unrestricted General Operating Fund
11 - Unrestricted General Operating Fund - Indirect Cost Recovery
20 - Auxiliary - TABOR Enterprises Fund
26 - Auxiliary Non-Enterprises Fund
30 - Sponsored Projects - Federal
31 - Sponsored Projects - State and Local Governments
34 - Restricted Gifts
For more information regarding Fund types and FOPPs visit the Controller's page here.
Fiscal Principal (found on Orgs, Programs, and Projects)
· Principal administrator of a unit, entrusted with programmatic and financial responsibility.
· May delegate fiscal responsibilities to the Fiscal Manager, but retains ultimate accountability for the activities of the unit.
Fiscal Manager (found on Orgs, Programs, and Projects)
· Designated by Fiscal Principal.
· Assists Unit Head/Fiscal Principal in carrying out financial duties.
· Has authority and responsibility for fiscal transactions.
Fiscal Staff (found on SpeedType)
· Designated by Fiscal Principal or Fiscal Manager.
· Participant in fiscal transactions (initiate purchases, receive cash, enter transactions into Finance system, monitor contractors, verify compliance)