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Policies and Guidelines

University of Colorado Denver


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Office/Dept.: Academic Affairs; Items: 54

 Academic Freedom
 
 
 Academic Internships
 
Experiential Learning
 
 Academic Probation and Suspension for Undergraduates
 
Early Alert; Restricted Probation
 
 Academic Program Review
 
Program Review Panel; PRP; External Review
 
 Administrator's Salary on Return to the Faculty
 
 
 
 
 Campus Assessment, Response & Evaluation (CARE) Team
 
behavior, risk, threatening, threat, intervention, safety, wellbeing, assessment
 
 Campus Assessment, Response, and Evaluation (CARE) Team
 
​behavior, intervention, risk, safety, threat, threatening, well being, care
 
 Clinical Teaching Track Faculty Appointments
 
​Clinical teaching track​
 
 Code of Student Conduct
 
  • Student Conduct and Community Standards
  • Prohibited Behavior
  • Code of Conduct
 Colorado Community College Transfer Guarantee
 
 
articulation agreement; 60 plus 60
 
 Courses Taught in Faculty Homes and Other Private Residences
 
 
 Credit and Non-Credit Courses and Programs
 
 
 
 
 Dean's List Criteria for Undergraduate Students
 
 
academic honors
 
 Distinguished Professorships
 
 
faculty honors
 
 Duty to Report Criminal and Threatening Behavior
 
​Threats, attack, intimidate, aggressive, violent,
 
 Faculty Compensation - AMC
additional compensation, additional remuneration, additional pay, faculty salries, salary grievance procedure, administrative appointment, teaching overload, housing allowance, automobile allowance, 1/9th, honoraria, moving allowance, extamural funding, recognition awards, incentive pay, summer pay, 1/6th; salary setting process; chancellor's action
 
 Faculty Compensation - DC
 
 
additional compensation, additional remuneration, additional pay, salary setting process, faculty salaries, salary grievance procedure, administrative appointments, teaching overload, award and incentive programs, summer pay, summer compensation, 1/6th, additional remuneration for consultative services, honoraria, 1/9th, 3/9th
 
 Faculty Emeritus and Emerita Designation
 
 
 
 Faculty Handbook
 
 
 
 Faculty Hires with Tenure - DC
RTP review; faculty hires with tenure;faculty hires with tenure
 Fall and Spring Semester Breaks
Fall Breaks Spring Breaks Semester
 
 
 Final Exam Week
 
​final exam, exam schedule, exam schedule conflicts
 
 Four Year Graduation Guarantee
 
 
 
 Graduation Deadlines
 
 
commencement; cap and gown; diploma
 
 Guidelines and Checklist for Inter-Departmental and Inter-School Transfers of Faculty
 
​unit  checklist
 
 Guidelines for Assisting Students with Pregnancy and Parenting
 
pregnancy, pregnancy leave, parenting, Title IX​
 Hiring Process for Full Time Faculty:
 
 
 
 
 Institutional Student Fee Plan
 
 
 
 
 International Student Health Insurance Requirements and Waiver Process
 
 
 
 
 International Travel Policy for Students
 
student travel, international, experiential learning, Global study, Global Education, unaffiliated travelers, destinations,
 
 Medical Withdrawal Policy
 
​Medical withdrawal
 
 Missing Residential Student Notification Policy
 
 
 
 
 New Faculty Orientation
 
 
 
 Non-Degree Students - Signature Authority
 
 
 
 
 Non-Tenure Track Faculty Performance Review
 
 
 
 Official Measures of English Language Proficiency for Admission of International Students
 
 
TOEFL; IELTS
 
 Outcomes Assesment
 
 
learning outcomes
 
 Oversight of International Travel by Faculty, Staff and Students
 
 
 Policy for Research Postdoctoral Fellows/Trainees
 
​Trainees, Graduate School,
 
 Post Tenure Review
 
 
accountability; peer review; below expectations; PIA; Professional Improvement Agreement; triggered review; development fund award
 
 Posthumous Academic Degrees
 
 
Posthumous, student, die,
 
 Program Discontinuance for Internally Initiated Program Discontinuance When Tenure or Tenure-track Faculty Face Dismissal
 
 
 
 Reappointment, Tenure, and Promotion
 
 
 
 Research and Creative Work Support
 
​Faculty research creative support F&A
 
 Standards for Notice of Non-reappointment for Non-tenured Faculty
 
​appointment
 
 Student Attendance and Absences
 
 
excused absence; religious observance; religious holiday
 
 Student Coursebook
 
 
 
 Student Immunization Requirements and Compliance
 
 
 
 
 Student Participation in Commencement Ceremonies
 
 
graduation
 
 Summer Faculty Appointment Hiring - DC
 
 
summer appointments, 2/9th,3/9th
 Syllabus
 
syllabi, cources, template
 Transferring Undergraduate Credit
 
​transfer, military veterans, transfer credit
 
 Tuition Appeals
 
 
 
 University Response Following a Student Death
 
 
 
 

Office/Dept.: Accounting Services; Items: 1

 Accounts Receivable
 
 

Office/Dept.: Auraria Higher Education Center; Items: 6

 AHEC - Campus Closure
 
 
 
 AHEC - Campus Exclusive Sales and Services
 
 
 
 AHEC - Campus Signage
 
 
 
 AHEC - Smoke Free Environment
 
 
 
 AHEC - Special Events Involving Alcohol
 
 
 
 AHEC - Weapons on Campus
 
 
 

Office/Dept.: Business Services; Items: 2

 Inventories
 
 
inventory
 Property Insurance Coverage
 
 
insurance, property losses

Office/Dept.: CU System; Items: 57

 Administrative Policy Statements
 
 
 
 Alcholic Beverages Purchased for University Events
 
​Alcohol
 
 Approval of Sabbatical Assignments
​sabbaticals, faculty, tenure, remuneration, assignments, professional development, scholar service
 
 Auxiliary and Self-Funded Revenues
 
 
revenue, auxiliary and self-funded revenue, auxiliary, auxiliary revenue, self-funded, self-funded activities, self-funded revenue, revenue definition, revenue recognition, recognition base, operating revenues
 
 Bank Accounts and Investments
 
 
bank accounts, savings accounts, investments, negotiable instruments, securities
 
 Board of Regents Laws and Policies
 
 
 
 Cash Control: Finance Procedural Statement
 
 
cash control, cash, checks, money orders, wire transfers, cash-like items, gift cards, gift certificates, handling cash, cash receipts, safeguarding, transporting cash, petty cash, cash handling, keeping cash, deposits, custody, custodian
 
 Collection of Personal Data from Students and Customers
 
 
personal data, identity theft, ID theft, social security number, SSN, student information, customer information, medical resident information, credit relationship, covered account, collection requirements, collection requirement exemptions, red flags, suspicious documents, identification, identity information, personal identifying information, suspicious activity, fraud, fraudulent, fictitious, unusual, Gramm-Leach-Bliley Act, GLB Act
 
 Complimentary Tickets and Related Expenses for Employees and Non-Employees
 
 
tax treatment, complimentary tickets, university performances, sporting events, taxable, taxable event, tax consequences, 1099-MISC
 
 Contracting Authority
 
 
contracting authority, contracts, agreements, grants, lease, leasing contract, memorandum of understanding, MOU, sponsored projects agreement, sponsorship, affiliations, operational agreements, real property, non-real property, who signs contracts, authority to execute a contract, authority to sign a contract, financing arrangements, use of facilities, third party, foreign vendors, foreign currency, contract threshold, contract signature authority, authority to sign contracts, contract execution, contract delegation
 
 Coordination of Audits
 
 
coordination of audits, managing audits, managing audit activity, audit objectives, audit process, audits, audit scope, single audit act, department of internal audit, annual financial statement audit, audit recommendations, responses to external audits
 
 Courtesy Vehicle Program Requirements
 
 
courtesy vehicle program, courtesy vehicle, university vehicle, courtesy cars
 CU Foundation Transfer Requests
 
 
transfers, CU Foundation transfers, gift fund transfers, gift funds, gifts, CU Foundation, CU Foundation account, gift revenues, transfer funds, transfer request
 CU Foundation Transfers
 
 
transfers, CU Foundation transfers, gift fund transfers, gift funds, gifts, CU Foundation, CU Foundation account, gift revenues
 
 Direct Spending from a Foundation on behalf of the University
 
 
direct spending from Foundation account, CU Foundation account, gift funds, gift spending
 
 Donations
 
 
donations, University donations, donations to outside organizations, contributions, charitable donations, charitable gifts, external community relations functions, fundraising functions, fundraising events, non-cash donations, non-cash contributions, campaigns, Colorado Combined Campaign, permissible campaigns, volunteer leave, University employees donating their time
 
 Education Assistance Program
 
 
education assistance, tuition assistance, employee tuition waiver, employee tuition, employee benefits, tuition waiver
 
 Enterprise Designations (Accounting Directive 99-1)
enterprise, auxiliary activity, enterprise designation, enterprise activities
 Escheat Property Accounting (Accounting Directive 95-1)
 
 
escheat property, reversion of property, intestate, abandoned property, unclaimed property
 Expenditure Control (Expenditure Control is not in effect at this time.)
 
 
expenditure control, expense control, fiscal management, deficit spending, overspending, deficits, available balance, available resources, resource check
 Expense Approval Process
 
 
Business purpose, tests of propriety, propriety of expenses
 
 Fee Accounting (Accounting Directive 94-2)
 
 
tuition and fees, fees, recording fees revenue, revenues, student fees, general fund revenue, auxiliary revenue, self-funded revenue, fees for services, restricted fund revenue
 Fiscal Certification
 
 
fiscal certification, officer's certification, annual certification, financial certification, fiscal certification statement
 
 Fiscal Certification: Finance Procedural Statement
 
 
fiscal certification, officer's certification, annual certification, financial certification, fiscal certification statement, fiscal assessment
 
 Fiscal Code of Ethics
 
 
fiscal code of ethics, code of ethics, ethics, fiscal responsibility, compliance
 
 Fiscal Code of Ethics Acknowledgement
 
 
fiscal code of ethics, code of ethics, ethics, fiscal responsibility, compliance
 Fiscal Misconduct Reporting
 
 
fiscal misconduct, fiscal misconduct reporting, compliance, whistle blower, whistle blowing, internal audit, misconduct
 
 Fiscal Roles and Responsibilities
 
 
fiscal roles, fiscal responsibilities, fiscal roles and responsibilities, roles and responsibilities, fiscal employees, fiscal duties, financial roles, financial responsibilities, financial roles and responsibilities, financial duties
 
 Foundation Direct Spending on behalf of the University
 
 
spending from a sponsor's account, direct spending from a supporting foundation's account, sponsor's account, sponsorship, spending from outside foundation's account, sponsoring foundation, sponsor spending on behalf of the university, supporting foundation, foundation, gift, spending gift funds
 
 Foundation Reimbursement for Work Done on Behalf of CU Supporting Foundation
 
 
reimbursements, supporting foundation, sharing expenses, sponsoring foundation, receiving payments from a sponsoring foundation, receiving payments from a supporting foundation, supporting foundation reimbursement, supporting foundation's Business, supporting foundation's activity, supporting foundation's event, working with a supporting foundation, working with a sponsoring foundation, alcohol, alcoholic beverages
 
 Fundraising Events
 
 
fundraising, fundraising events, university sponsored events, campus sponsored events, official functions, donor cultivation, revenues from fundraising
 Gift in Kind
 
 
gifts, gift in-kind, gift in kind, donations, non-cash donations, revenues, gifts, revenue recognition, non-monetary gifts, donated items, intellectual property donations, value of gift, recognition value of gift, fair market value of gifts, appraisal
 Gift SpeedType Setup and Maintenance
 
 
gifts, gift speedtype, gift speedtype setup, establishing gift speedtype, monitoring gift speedtype, linked gift funds, unlinked funds, unlinked account, gift training, fund 34 speedtype, linking CU Foundation account, CU Foundation account, Foundation account, gift fund, gift speedtype attributes
 Honoraria
 
 
honoraria, honorarium, compensation for one-time service, guest lecturer, lecturer, additional pay
 
 In-State Tuition Status for Students that are Honorably Discharged from the Military
 
 
in-state, in-state tuition, residency classification, honorably discharged students, veteran students, G.I. Promise Act, former members of the armed forces, tuition classification
 
 In-State Tuition Status for Students that Move to Colorado as the Result of an Economic Development Incentive
 
 
in-state, in-state tuition, residency classification, tuition classification, economic development incentive, student's parent relocated to Colorado
 
 Internal Controls and Compensating Controls
 
 
internal control, compensating control, separation of duties, segregation of duties, financial management, fiscal responsibility, control, compliance
 License and Certification Fees, Memberships, or Dues
 
 
license fees, certification fees, memberships, dues, required for university employment, Political Action Committees, PACs, donations
 
 Officer and Exempt Professional Resource Guide
 
 
 
 
 Officer Disclosure (of Interests)
 
 
officer disclosure, disclosure of interest, annual disclosure, conflict of interest disclosure, outside financial interests, outside financial activity, outside interests, related party, related party transactions, outside offices, directorship, outside employment
 
 Officer Disclosure of Interests
 
 
officer disclosure, disclosure of interest, annual disclosure, conflict of interest disclosure, outside financial interests, outside financial activity, outside interests, related party, related party transactions, outside offices, directorship, outside employment
 
 Operation of University Vehicles
 
 
operating University vehicles, university-owned vehicle, using University vehicle, vehicles, auto liability coverage, University transportation, driving University vehicle, assigning University vehicles, accidents involving University vehicles, vehicle accidents, rental vehicles, use of personal vehicles, courtesy vehicles
 
 Payroll - Mandatory Direct Deposit
 
 
payroll deposit, direct deposit, paychecks, employee payroll, first paycheck, last paycheck, payroll warrant
 
 Payroll & Benefit Services (PBS) Procedures Guide
 
 
 
 Performance Management Program
 
 
 
 Permanent Land Fund and Auxiliary Enterprise Investment Fund
 
 
permanent land fund, University auxiliary enterprise investment fund, self-development plant fund, land fund, plant fund, real estate, investment fund, rental property
 
 Policy governing consumption of alcohol
 
​Alcohol, consumption, alcoholic beverages
 
 Propriety of Expenses
 
 
propriety of expenses, appropriateness of expenses, sensitive expenses, sensitive transactions, approving expenses, questionable expenses, questionable transactions, sensitive purchase
 
 PSC Procedural Statement: Complimentary Tickets and Related Expenses for Employees and Non-Employees
 
 
complimentary tickets, athletic event tickets, university performance tickets, excess ticket distribution, NCAA, complimentary tickets recognition
 
 Reimbursement for Work Done on Behalf of a University of Colorado Supporting Foundation
 
 
reimbursements, supporting foundation, sharing expenses, sponsoring foundation, receiving payments from a sponsoring foundation, receiving payments from a supporting foundation, supporting foundation reimbursement, supporting foundation's business, supporting foundation's activity, supporting foundation's event, working with a supporting foundation, working with a sponsoring foundation, alcohol, alcoholic beverages
 
 Retention of University Records
 
​retaining records
 
 Revenue Definition and Recognition
 
 
revenue definition, revenue recognition, revenue process, revenue transaction, recognizing revenue, revenue types, operating revenues, other revenues, non-operating revenues, investment income, gifts, donations, contributions, identifying revenue, credit expense, reduction of expense, refunds, rebates, balance sheet activity, receivable, unearned revenue, undistributed receipts, deposits held in custody, revenues, what is revenue, revenue decision tree, decision matrix
 
 Sales and Use Tax
tax, sales tax, use tax, tax exemption, fundraising, fundraising events, official functions, taxable services, taxable event
 Sponsored Project Revenues
 
 
sponsored project revenue, revenue, revenue definition, revenue recognition, sponsored projects, non-governmental gifts, grants, contracts, federal awards, characteristics of sponsored project, restricted fund
 
 Student Retirement Plan
 
 
student retirement, retirement plan, student employee retirement plan, definitions, career employee, graduate student, professional student, hiring authority, semester definition, student definition, student employee
 
 Travel Authorization
 
 
international travel, travel authorization, travel approval, travel to international locations, international destinations
 
 University Management Systems Policies Governing UMS Access and Security
 
 
 
 

Office/Dept.: Educational Support Services; Items: 3

 Access and use of Building Patios, Balconies, Decks and Roofs
 
 Scheduling Classrooms and Other Spaces
 
 
event; classroom; conference room
 
 Secure Computing
 
 
 

Office/Dept.: Environmental Health and Safety; Items: 6

 Fire and Life Safety Code Requirements - Anschutz Medical Campus
 
 
 
 Hepatitis B Exposure Assesment and Vaccination
 
 
 
 Human Gene Therapy
 
 
 
 Instructions for Shipping Biological Materials
 
 
 
 Laboratory Training & Safety
 
 
 
 Sink Disposal Guidelines
 
 
 

Office/Dept.: Facilities Management; Items: 19

 Authority Having Jurisdiction for Fire Prevention and Life Safety
 
 
 
 Availability of Anschutz Medical Campus Facilities and Services to External Entities Matrices
 
 
rent space; event scheduling
 
 Building and Life Safety Code Review of Modular Furnitur
 
 
 
 Building Operations Maintenance and Campus Policy
 
 
 
 CCHE Capital Assets
 
 
 
 Construction and Modification Code Compliance
 
 
 
 Elevator Emergency Procedures
 
 
 
 Facilities Operations Building Maintenance Responsibilities
 
 
 
 Fire and Life Safety Code Requirements - Biomedical Research Building
 
 
 
 Fire and Life Safety Code Requirements - JFK Building
 
 
 
 Fire and Life Safety Code Requirements - School of Medicine
 
 
 
 Fire and Life Safety Code Requirements - School of Pharmacy
 
 
 
 Fire and Life Safety Policies and Guidance
 
 
 
 Modification or Securing of Exit Doors & Passageways
 
 
 
 Relocation Services Guidelines
 
​​Moving, relocating,
 
 Smoke-Free and Tobacco-Free Environment
 
 
​Smoking, E-Cigarettes, device, smokeless, chewing, chew, snuff, smoke, tobacco
 
 State Buildings and Real Estate Programs
 
 
 
 UC Denver Libraries
 
 
 
 Utility Interruption Request Procedures
 
 
 

Office/Dept.: Finance & Administration; Items: 55

 "Named" Spaces Transition Guidelines
 
 
 Access Control and Physical Security Standards
 
 
 
 Accounts Receivable
 
 
 Alcohol Policy for UC Denver Campus
alcohol use, campus
 
 Anschutz Medical Campus Major Art and Art Donations
 
 
 
 Budgeting

 
 
 Canvassing
 
​Canvas, flyers, promotional, coupons, soliciting, solicitation, petition
 
 Cash Receipts and Deposits
 
 
cash receipts, cash deposits, internal controls, segregation of duties, check endorsement
 
 Check Cashing
 
 
check cashing, petty cash reimbursement checks
 Compensation Principles for Promotion and Tenure
 
 
 
 Cost Allocations
indirect cost allocation, general administrative recharge, GAR, general infrastructure recharge, GIR, administrative overhead, facilities overhead.
 
 Credit Card Acceptance
 
 
 Crowdfunding
 
 
 Differentiated Workload
 
differentiated workload, workload assignment
 Distribution of Technology Transfer Income
 
 
technology transfer income, royalty revenue, intellectual property income distribution
 Drones (UAS)
 
​Drones, UAS, flying air traffic, FAA, aircraft, unmanned, model, plane
 
 Drop Add and Tuition Advance
 
 
 Equipment
capital equipment, furniture, disposal, gift in kind,
 
 Establishing New Programs/Projects in the Appropriate General Ledger Fund Group
chartfield, speedtype, program, project, account, fund, org
 
 Establishing UCD Policies
 
 
 Exhibit A-Cash Receipts Forms and Instructions (XLS)
 
 
cash receipts, cash deposits, internal controls, segregation of duties, check endorsement.
 Facilities Use by Employees and Students
 
 
appropriate use of facilities, space, external entities, outside organizations, rent, lease, alcohol, animals, pets
 
 Facilities Use by External Entities
appropriate use of facilities, space, service to external entities, outside organizations, public sales, use of University equipment, alcohol, animals, pets
 
 Financial Aid Awarded by Schools Programs and Department
 
 
 
 Financial Aid Awarded by Schools/Colleges/Departments (Accounting Directive 97-1)
 
 
financial aid, financial assistance, educational assistance, student aid, scholarship, work-study awards, fellowships, grants, cash prizes, stipends, financial awards, authority to award financial aid, financial aid for University employees, taxable aid
 Gifts Received from The Children's Hospital-TCH 4-18
 
 
Gifts; The Childern's Hospital; TCH; TCH gift speedtype
 Gifts Received from The Children's Hospital-TCH 4-18
 
 
Gifts; The Childern's Hospital; TCH; TCH gift speedtype
 Graduate Student Assistantships and Tuition Remission
 
 
 Internal Service Centers & Core Laboratories
 
 
 International Travel Policy for Faculty and Staff
 
​travelers, compliance, abroad,countries, regions, foreign,
 
 Monitoring Research Equipment
 
 
 
 Moving and Relocation Expense Reimbursement
 
 
moving reimbursement, relocation
 Multi-Year Contracts for Non-Tenure Track Faculty Members and Librarians
 
 Parking
 
 
 
 Pollution Remediation
pollution, University obligations, pollution remediation, reporting events, disclosure requirements, triggerring events, estimating and recording outlay
 Posting, Announcement, Sign and Display Procedure and Approval Process - Anschutz Medical Campus
 
​Window clings, buildings, flyers, notices, banners, doors, walls, install, advertisements
 
 Posting, Announcement, sign and Display Procedure and Approval Process - Denver Campus
 
​Window Clings, Flyers, Notices, Advertisements, Banners, Install, Easels,
 
 Protected Data
 
 
 
 Rallies, Assemblies, Demonstrations, and Expressive Activities
 
 
freedom of speech; freedom of expression; peaceful assembly; civility on campus; noise
 
 Real Estate Management-Space Acquisition and Use
real estate, space rental, lease, tenant
 
 Research Space Policy
 
 
 Reserve Funds and Reserve Fund Transfers
 
 
 Safeguarding Customer Information
 
 
 
 Signature Authority
 
 
 Student Organizations
 
 
affiliated student organization; associated student organization; fundraising; raffles
 Students Called for Military Duty
 
 
National Guard; Veterans Affairs;
 Study Subject Payments
study subject compensation, participation incentives, gift cards, gift certificates, money orders, petty cash, study subject payments, participant payments
 
 System APS 2022 Colorado Open Records Act
 
 
 Telephones
telephones, cellular, calling card, cell
 
 Transfer of Assets To or From Other Organizations
equipment transfers
 Transfers
 
 
cash transfer journals, cash transfer
 Travel Office
 
 
 
 Treasury Pooled Investment Earnings
 
 
pooled investment earnings, PIE, interest
 Unrelated Business Income Tax
unrelated business income tax, UBIT, auxiliary sales.
 
 Use of Campus Facilities for Continuing and Professional Education
 
 
assigning classrooms; cash-funded; non-credit; extended studies

Office/Dept.: Financial Compliance; Items: 1

 Gift Cards
gift cards, gift certificates, money orders, study subject compensation, participation incentive, recognition awards, internal controls, segregation of duties, study subject payments
 

Office/Dept.: Grants and Contracts; Items: 20

 Accounting for and Deposit of Gifts Through CU Foundation, 4-14
Subcontracts; State of Colorado; Agency
 
 Application and Proposal Approval Process for Sponsored Projects, 4-5
Routing; routing form; Approval of Application for Grant or Contract; Consideration of Non-Monetary Research Agreements; application; proposal; non-monetary; master agreements;
 
 Awards or Subscontracts with State of Colorado Agencies, 4-19
Subcontracts; State of Colorado; Agency
 
 Clinical Trials, 4-01
 
 
 Closeout of Sponsored Projects, 4-6
Closeout; Financial Status Report; FSR; Financial Report Review Process
 
 Contract Guidelines for Contracts with Other State of Colorado Agencies , 4-15
 
 
State agencies; cost reimbursement; fixed price; fixed rate;
 
 Cost Sharing, 4-8
Cost share; In-kind contributions; mandatory cost share; obligatory cost share; voluntary cost share;
 
 Cost Transfers on Sponsored Projects, 4-12
 
 
Cost transfer; journal entry; JE; payroll expense transfer; PET
 CU Foundation Draw Down, 4-03
 
 
CU Foundation; draw down; request for transfer of funds;
 Direct Charges to Federally Sponsored Projects, 4-7
 
 
 Establishing a Sponsored Project Without an Award Document, 4-10
Pre-award costs; preaward; Pre-activated award authorization; check deposit request
 
 Exhibit A-University of Colorado Foundation Checklist for Gift Acceptance
 
 
 
 Expenditure Contracts and/or Subagreements Under Sponsored Awards, 4-02
Subcontracts; prime awards; interagency agreements; delegated;
 
 Facilities and Administrative Costs, 4-4
Facilities and Administrative Costs; F&A; Negotiated Rate Agreement; Waiver; Cost Recovery Distribution; On-campus; Off-campus; total direct costs; modified total direct costs; clinical trials; rebudgeting; residual balance;
 
 Program Income, 4-11
 
 
Program Income; additive; matching; deduction
 Retaining Residual Income from Federal Fixed-Priced Contracts, 4-20
 
 
Federal contract; residual income; fixed-price;
 Roles and Responsibilities for Sponsored Project Administration, 4-13
 
 
Prinicipal Investigator; PI; administrative unit; ePER; proposal; Preaward; contracting; institutional approval; academic unit; award administration;
 Subrecipient Monitoring, 4-17
Subrecipient; monitoring; pass-through entity; site visits; subrecipient invoices;
 
 Time and Effort Reporting on Sponsored Projects, 4-21
 
 
Effort reporting; electronic personal effort reporting; ePER; time and effort; cost sharing; certification;
 Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16
Transfer; relinquishing statement; restricted fund award;
 

Office/Dept.: Human Resources; Items: 36

 Anti-Violence
 
 
 
 Applicants for Faculty and Exempt Professional Employment
 
 
applicant definition, unsolicited applications,affiliate employees, applicant confidentiality, treatment of applicants
 
 Background Investigations
 
 
background check, credit check
 Campus Closures - UC Denver Policy
 
 
 
 Chancellor’s Equal Opportunity Statement
 
 
equal employment opportunity complaints
 Classified Staff Handbook
 
 
 
 Compensation for Classified Staff
salary increase, salary setting, counteroffer, compression, equity, promotional increase, additional pay, signing bonus, FLSA, secondary employment, in range movements, discretionary pay differentials, delayed promotional, referral award, salary ranges, referral award
 
 Compensation for Officers and Exempt Professionals
 
 
salary setting, promotions, incentive pay, recognition awards, pay incentives, temporary pay, signing bonus, salary ranges, non-base building, base building; annual salary setting process; merit pay; merit pay adjustments;
 
 Disability Accommodation
 
 
ADA, accommodation, disability discrimination
 Drug and Alcohol Information
 
 
 
 
 Employee Discounts, Referral Sources, and Resources
 
 
Discount program, worklife, employee resources
 Employee Fringe
fringe benefit pools, workers compensation, unemployment, termination pay, separation pay, vacation payout, sick leave payout, retiree health insurance, fringe benefits
 
 Employee Tuition Waivers
 
 
 
 Employment Eligibility Verification - Form I-9
 
 
 
 Exemptions from the State Personnel System
 
 
job description; classified to exempt professional; ineligible for exemption; academic support; officers; executive assistants
 
 Expanded Faculty Housing Assistance Program
 
 
home loans, purchase of home, financial assistance, home purchase
 
 Family and Medical Leave for Classified Staff
 
 
job protection, fitness to return
 
 Family Medical Leave for Faculty and Exempt Professional Staff
 
 
job protection, fitness to return, parental leave policy
 
 Hiring Process for Classified Staff
 
 
selection process; recruitment process
 Hiring Process for Officers and Exempt Professionals
 
 
selection process, recruitment process, search waiver
 Hiring Process for Officers and Exempt Professionals
 
 
 
 
 Holidays
 
 
alternate holidays, floating holidays
 Layoffs of Classified Staff
 
 
 
 Leave Sharing for Classified Staff, Officers, Exempt Professionals and Faculty on Twelve-Month Appointments
 
 
 
 
 Nepotism
 
 
 
 Nondiscrimination Procedures
 
 
 
 Payments of Unused Sick and Vacation Leave for Separating Employees
leave payouts
 
 Personally Identifiable Information - Open Records Act
 
 
 
 Procedure for Hiring Six Month Temporary Employees
 
 
six month temp
 Research Assistant / Associate (PRA) Hiring Process
 
 
 
 
 Research Assistant/Associate (PRA) Hiring
 
 
 
 Research Assistant/Associate (PRA) Policy
 
 
 
 Research Assistant/Associate (PRA) Salary Bands, effective July 1, 2010
 
 
salary ranges for PRAs
 Sexual Harassment Campus Appendix
 
 
reporting sexual harassment, obligation to report sexual harassment, sexual harassment resources,
 Spouse/Child Grant Program - DC
 
 
tuition grant waiver
 Volunteers and Trainees
 
​volunteer trainee services compensation internship shadowing
 

Office/Dept.: OIT; Items: 4

 Acceptable Use Policy
 
 
 Password
 
 
 
 Web CMS Procedures
 
 
 
 Web Publishing
 
 
 

Office/Dept.: Police; Items: 1

 Exclusion of Persons from University Property
 
 
 

Office/Dept.: Procurement Service Center; Items: 21

 Advance Payment to Vendors
 
 
prepayment; upfront cost; advanced payments
 
 After-the-Fact Purchases
 
 
ATF, After-the-fact, purchase without approvals, expenditure without contract, no procurement approval, no contract
 Alcohol
 
 
alcohol, APA, alcohol approvals, official functions, liquor, sensitive expenses, official functions
 Business Expense Reimbursement
 
 
bank accounts, savings accounts, investments, negotiable instruments, securities
 Cash Advances
 
 
cash advances, travel advances, remote travel, imprest cash fund, remote stay funds
 Executive Alcohol Inventory
 
 
executive alcohol inventory, alcohol inventory,alcohol, APA
 Official Functions
 
 
official function, meals, meeting, training functions, goodwill, community relations, employee recognition, retirement, recruitment, student functions, food, beverages, recognition and training, sensitive expenses, alcohol, APA
 Payment Voucher Authorization & Use
 
 
payment voucher, process payment not on PO and not commitment voucher, pay invoice, PV, Payment voucher Authorization & use
 
 Personal Technology & Telecommunications
 
 
personal technology & telecommunications, cell phones, remote devices, blackberry, wireless, telecommunications, personal technology, personal calls, telephone
 
 Petty Cash & Change Funds
 
 
petty cash, change fund, cash custodian, change fund custodian, study subject payments, participant payments, cash control, cash advances, human subject research, sensitive expenses,
 Procurement Service Center
 
 
 
 Recognition & Training
 
 
 
 Sensitive Expenses
 
 
tests of propriety, propriety of expenses, expenditures, appropriate expenses, questionable expense, business expense, allowable, official function, fundraising, breakroom equipment, food, flowers, gifts, snacks, beverages, alcohol, automobile, insurance, vehicle, coffee, toasters, refrigerators, microwaves, DVD, TV, conference, donation, donor cultivation, fruit baskets, greeting cards, cards, official functions, community relations, life events, death,condolences, birth, goodwill, esteem, significant illness, holidays, well wishes, congratulations, birthdays, consumable items, personal consumption, community relations, conferences, student life, student residential, gifts, tokens, home internet, internet connections at personal residence, parking, moving expense reimbursement, passport, political expenses, staff appreciation, meals, recruitment, prospective students, prospective employees, retirement, tickets, event, event tickets, complimentary tickets, training function, uniforms, green card, immigration, visa, entry to US, Homeland security, fees, permits
 
 Student Payments
 
 
student payments, scholarships, fellowships, grants, student financial aid, aid, stipends, allowance, assistantship, fellowship, trainee, student, student organization, awards, prizes, rewards, participant support costs
 Study Subject Payment
 
 
study subject payments, human subject research, clinical trials, psychiatry studies, psychology studies, participant costs, participant payments, incentives
 Supporting Foundation Reimbursement
 
 
reimbursements, supporting foundation, sharing expenses, sponsoring foundation, receiving payments from a sponsoring foundation, receiving payments from a supporting foundation, supporting foundation reimbursement, supporting foundation's business, supporting foundation's activity, supporting foundation's event, working with a supporting foundation, working with a sponsoring foundation, alcohol, alcoholic beverages
 
 Tests of Propriety
 
 
tests of propriety, appropriate expense, allowable, sensitive, University expense, busines expense,
 
 Travel Authorization & Expense
 
 
travel, travel authorization, travel expense, TAP, TA, business travel, University travel, travel reimbursement, air travel, travel advances, mileage, car rental, vehicle rental, airline, accidents, nonemployee travel, internet airfare,baggage,travel card, CTS, ghost card, GPS, incidental, per diem, internet, pda, laptop, laundry, camping, lodging, hotels, meal, meal reimbursement, parking, passport, personal travel, telephone, fax, tips, toll, traffic tickets, international travel, US Bank card, Expense System, visa, vaccination
 
 Travel Card Handbook
 
 
travel card, event card, US Bank, lost card, stolen card, TA, ghost card, cash advance, ATM,
 Undocumented Reimbursement
 
 
undocumented reimbursement, no receipt, proof of payment, receipt
 W-9 & Vendor Authorization
 
 
W9, W-9, Vendor authorization, new vendor, TIN, W-8

Office/Dept.: Regulatory Compliance; Items: 8

 Children in Hazardous Areas
 
 
 
 Cold Storage of Flammable Liquids
 
 
 
 Declination of Hepatitis B Vaccine
 
 
 
 Eating and Drinking in Laboratories
 
 
 
 Eye Protection
 
 
 
 HIPAA Policies and Forms
 
 
 
 HIPAA Privacy Rule - United States Department of Health & Human Services
 
 
 
 Regulatory Compliance Procedures for Health & Safety
 
 
 

Office/Dept.: Safety; Items: 1

 Fire Alarm Response Procedures
 
 
 

Office/Dept.: State of Colorado; Items: 3

 Colorado Revised Statutes
 
 
 
 State of Colorado Fiscal Rules
 
 
 
 State of Colorado Human Resources Publications
 
 
 

Office/Dept.: Student Life; Items: 1

 Background Investigation Policy for Residents and Students in Health Science Programs
 
 
 
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Medical Campus

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Aurora, Colorado
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10035 Peoria Street
Parker, Colorado
720-488-3300

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