Dossiers must be prepared for appointments and promotions to Associate Professor and Professor, as well as tenure awards, according to the Checklist for Dossiers (DOC) and are due in the Office of Faculty Affairs by December 31st of each year. Please note that your department will have an earlier deadline for submission of the dossier for review by your departmental advisory committee, before submission to the Office of Faculty Affairs. Additional documents for use in the preparation of promotion and tenure dossiers include:
- Dossier Preparation Guide (PDF), which provides important information and examples for preparing promotion and tenure dossiers.
- Dossier Recommendation FAQ, which provides recommendations for length of dossier and narrative summaries.
- Promotion Criteria Matrices, which includes examples of various levels of accomplishment in the areas of teaching, research, clinical activity, scholarship and service.
- Dossier Preparation and Submission Guidelines for Administrative Staff provides detailed information on the guidelines and processes for preparing and submitting appointment, promotion and tenure dossiers.
Checklist for Dossiers (DOC) provides detailed information on the items to be included in dossiers.
Faculty Series Information Sheet, which provides information on the three faculty series available for full-time faculty.
Faculty Series Promotion FAQ, which provides information for faculty regarding which series is right for them.
Step-by-Step Guide for preparing dossiers in PDF format. (Please contact your department regarding their preferred process for preparing and submitting your dossier for review by your Departmental Advisory Committee.)
Guide to create links for publications, which provides information on how to create links for publications to be included in dossiers.
CV Abstract Form (DOC)
CV Format (DOC), which is a suggested format for the CV.
External Reference Letter Request Template (DOC), which is a template that can be used, by department chairs and division heads, when requesting external reference letters.
Tenure Justification Letter (DOC), which is only needed for new appointments with tenure (not for faculty who are seeking promotion with tenure).
Dossiers for faculty requesting appointment or promotion to Associate Professor or Professor, as well as requests for tenure, must include a Teaching Portfolio, which is located in the Dossier Building Guide (PDF). In addition, narratives, written by the candidate, are required. These narratives should summarize and explain the candidate’s principal activities and accomplishments in teaching.
A faculty member seeking promotion on the basis of excellence in clinical service must submit a Clinician’s Portfolio, which is located in the Dossier Building Guide (PDF). In addition, narratives, written by the faculty member, are required. These should summarize and explain the candidate’s principal activities and accomplishments in clinical practice.
All faculty are required to participate in scholarship, as broadly defined in the School of Medicine Rules (PDF). All scholarship implies creativity. The products of all scholarship must be in a format that can be evaluated, which would normally mean a written format, but could include video or computer formats. Further information regarding the types of scholarship that are recognized by the School of Medicine is found in the School of Medicine Rules (PDF).
In addition, two documents are available that provide information regarding scholarship:
Education Scholarship Memo (PDF): "Turning Committee Work and Course Leadership into Teaching Scholarship: A guide for educators at the University of Colorado School of Medicine.”
Scholarship Alternatives (PDF): “Alternative Scholarship and Faculty Success: Examples of the scholarship of application, integration and education.”