Dossiers must be prepared for appointments and promotions to Associate Professor and Professor, as well as tenure awards, according to the Checklist for Dossiers (DOC) and are due in the Office of Faculty Affairs by December 31st of each year. Please note that your department will have an earlier deadline for submission of the dossier for review by your departmental advisory committee, before submission to the Office of Faculty Affairs.
All dossiers are submitted electronically, using ByCommittee P&T®, an electronic submission and routing platform. Your department will provide you with information on submission of your dossier through this system. We can also access here a Zoom recording of a dossier compilation workshop that was recently presented which outlines the submission process through ByCommittee P&T®, as well as provides valuable dossier content tips.
We have updated our Dossier Preparation Guide (PDF), which provides important information and examples for preparing promotion and tenure dossiers. We highly recommend that you review this document before beginning to compile your dossier. This comprehensive guide contains:
Information regarding recommended length of dossiers, including the narrative summaries. Promotion matrices, which include various levels of accomplishment in teaching, clinical, research, scholarship and service activities.
- Faculty Series Information Sheet, which outines the three different promotion series that are available to SOM faculty.
- Template CV Abstract Form.
- Suggested CV Format.
Promotion Matrix Table Templates
The table below contains Promotion Matrix Table Templates for each of the areas of accomplishment listed in the Promotion Criteria Matrix. These templates are intended to assist faculty in documenting their areas of excellence and meritorious accomplishments for their promotion dossier. There are separate templates for "excellence" and "meritorious" accomplishments.
Additional documents which can be useful in compiling your dossier include
:ByCommittee P&T Administrators GuideByCommittee P&T Faculty Guide
ByCommittee P&T Committee Member Guide
Guide to create links for publications, which provides information on how to create links for publications to be included in dossiers.
External Reference Letter Request Template (DOC), which is a template that can be used, by department chairs and division heads, when requesting external reference letters.
Tenure Justification Letter (DOC), which is only needed for new appointments with tenure (not for faculty who are seeking promotion with tenure).
All faculty in the Regular and Research Professor Series are required to participate in scholarship, as broadly defined in the School of Medicine Rules (PDF). All scholarship implies creativity. The products of all scholarship must be in a format that can be evaluated, which would normally mean a written format, but could include video or computer formats. Further information regarding the types of scholarship that are recognized by the School of Medicine is found in the School of Medicine Rules (PDF).
In addition, two documents are available that provide information regarding scholarship:
Education Scholarship Memo (PDF): "Turning Committee Work and Course Leadership into Teaching Scholarship: A guide for educators at the University of Colorado School of Medicine.”
Scholarship Alternatives (PDF): “Alternative Scholarship and Faculty Success: Examples of the scholarship of application, integration and education.”