Do not close your bank account until your last paycheck has cleared. Final paychecks will be direct deposited. If you have additional money due after your last regular paycheck, i.e. internal moonlighting, this will also be direct deposited. To avoid delay in receiving your W2, keep your address updated with the GME Payroll Administrator, Nancy Mckay.
All insurance benefits end at midnight (unless completing a shift) on your final day in the training program. You have no "grace period." If you are not sure of your correct ending date, contact your residency/fellowship program director to verify.
CU GME Health/Dental Plan and/or CU GME EyeMed Vision Care Plan enrollees may choose COBRA continuation coverage for the plan(s) in which they were enrolled immediately prior to termination of active coverage.
GME will notify AmeriBen, the claims administrator, of your (upcoming) termination of coverage. AmeriBen will mail the following to your home address:
- Notification of Right to Elect Continuation of Group Health Benefits/COBRA. This will include Election/Enrollment Form and premium rate information.
- Letter regarding your CU GME Health/Dental Plan termination of coverage (Certificates of Creditable Coverage). This letter will most likely be required by your next insurance plan. Please keep it. You will need it.
For known June and July exits, AmeriBen will mail this information to your home address during the last week in May. If you do not receive it or misplace it, call AmeriBen, 1-866-955-1498, for instructions on how to obtain a copy. Your individualized copy of the above information must be obtained directly from AmeriBen.
Group long-term disability coverage ends. Guaranteed-issue conversion to individual disability policy is available. See CU GME Disability Conversion Coverage information.
Life insurance coverage ends. Conversion of your current group life insurance is available through SYMETRA Life Insurance Company. Generally, the conversion is only to your advantage if you are "uninsurable" (i.e. have a pre-existing condition). To obtain the forms necessary to request conversion rates, contact GME Director of Benefits at 303-724-6024.
You should have your own copy of the records that you provided when you entered a GME training program and also have kept a copy of PPD documentation each year when you provided it to GME’s designated provider.
If you did not retain a copy of your documentation, you may email PROHealth@dhha.org to request a copy of the information. Phone requests are not permissible. Email will serve as your consent for release of records. Records will be provided only to you (no third parties) via return email. You should keep a copy of these records and can then provide directly to requesting entities.
To request proof of malpractice coverage call 303-724-6031 or e-mail firstname.lastname@example.org. Proof of coverage will be provided to the resident only (no third parties) via mail, fax or pick-up by the resident only. Please specify in your request how you want it sent. When applying for a Colorado license, GME will send directly to the Colorado Board of Medical Examiners, as well as send a copy to your home address for your records. Request for claims history must come directly from, and is provided directly to, the requesting entity. GME does not release your claims history directly to you.
Requests for verification of training should be sent directly to the office of your training program director. (GME can verify dates of training, but cannot provide evaluation information.) Give your director's correct address, including campus box number, when completing forms for privileges, etc.
GME parking privileges end on your last day of training. Parking access through GME will be turned off. If you still have a VA parking hang tag, please return it to the Parking Office, Anschutz Medical Campus (AMC), Building 500, First Floor, on the left of the Food Court across from the student lounge. Information from Parking and Transportation on unpaid citations will be mailed directly to your home address. Please call the Parking Office, 303-724-2555, for any further information.
GME pager use ends. Turn in your pager, all ID badges, and all other University-issued property to your coordinator, along with your Medical Records & Campus Offices Clearance Form, on your last day of training. Your pager will be turned off.
Assuming that you have no other role at UCD, such as Faculty, UCH/UPI employee or a sponsored user, UCD IdM system will disable your account on the day after your exit date (e.g. June 23rd for June
22nd exits and July 1st for June 30th exits). Following are some options regarding your email account that you may want to consider. These must be done on OR prior to your last day.
1. Copy contacts to a CD Rom for future use.
2. Update/Revise your signature blocks now with a message indicating that as of a specific date you are no longer at the University and provide your new/personal email address.
3. Activate “Out of Office Assistant” a few days before you leave with a message indicating that you are no longer at the University and provide your new/personal email address. The message will be active for approximately 45 days (incoming emails only).
4. If you are being hired as faculty without a break, contact your hiring department and request that they establish a new job record in PeopleSoft so that your account does not get disabled.
5. Sponsored User Request - Residents who exit GME yet need access to UCD resources for various
reasons pertaining to UCD business can request “Sponsored User” privileges through their current
department approver for IT accounts. It will be up to the approver as to whether or not you will be
sponsored. Should the approver agree to sponsor,
If you have any further questions, please contact the UCD helpdesk directly at 303.724.HELP (4357).
Resident will need to complete a UCD GME Clearance Form. You are required to obtain a sign-off from the health information management (medical records) department of each facility (except UCH) where you saw patients during this academic year. On your last day, your final stop will be with your program coordinator, where you will return any university-issued property, e.g. pager, keys, lab coats, UCD ID badge, etc., and submit your clearance form so your coordinator can complete your check out.