Evaluation Office Orientation Presentation to CO 2019
Evaluation Office Orientation Presentation to CO 2017
Evaluation Office Orientation Presentation to CO 2016
Why are evaluations required?
Your feedback to faculty who lecture in a course or facilitate a small group is essential. Your comments help faculty improve their teaching as well as maintain effective teaching. Faculty must teach to be promoted, and their evaluations are considered by their Chair in annual reviews. Most faculty enjoy teaching students, and for them your feedback is its own reward! Please use this opportunity to recognize their effort and improve medical education here.
What am I required to evaluate?
All students are required to complete evaluation surveys of blocks, lecturers, small group facilitators, and sessions in PBL, MSA, Tracks and Foundations.
All Phase I students will evaluate all lecturers and small group facilitators during the Human Body Block. Following Human Body, the evaluation assignments for both Phase I and Phase II students are:
- All course evaluations (Blocks and Sessions)
All small group facilitators for one assigned Block period per academic year
- All lecturers during a two-week period for all Blocks in which the student is not evaluating small group facilitators.
Students are emailed their evaluation assignments with due dates, and reminders are sent when the evaluation periods begin. Students will be emailed their evaluation completion status three days before the evalution due date. Email notifications containing a link to the evaluations are also sent from New Innovations.
Students will receive their evaluation assignment for the entire academic year. Login information is emailed to each Phase I student following the Evaluation orientation.
In addition to assigned curricular areas, all students will be responsible for evaluating:
- PBL sessions and facilitators at the end of Phase I and II
- Clinical Psychiatry small groups at the end of CVPR & DEMS
- Other questionnaires as required (e.g., End of Phase surveys).
Randomly selected students may be required to participate in focus groups. Selected students will be notified in advance.
When can I start evaluating?
Usually evaluations open at the beginning of a block. You will be notified by email when evaluation surveys are open and when focus groups are scheduled.
Because evaluations open at the beginning of a block, students can jot down their thoughts about an event in “real time” rather than waiting until the end of the block. Students can continue to write to their evaluation using the “Save as Draft" function until they are ready to submit as final.
When do all my evaluations need to be completed?
Evaluations close 10 business (school) days following the end of a block.
Remember, "Save as Draft" is NOT
the same as "Submit." To fulfill your evaluation requirement, you need to “submit” each evaluation. At present, there is no automatic submit process.
How will I know whether I have fulfilled my evaluation obligation?
Students are required to complete ALL
your assigned evaluations. Optional evaluations will be clearly identified as optional. So if you have an evaluation for a block or session, a small group facilitator or a lecturer in some part of the Longitudinal Core Curriculum, you will need to complete that evaluation to fulfill your obligation.
What happens if I don’t meet my evaluation requirement?
Students who fail to complete assigned evaluations in the allotted time will be reported to the Assistant Dean, Essentials Core, with the following process:
- First Time: Meet with the Assistant Dean and discuss the importance of student feedback and student responsibility to participate in evaluation as an aspect of professionalism. The Dean will reiterate the course evaluation policy and the consequence for failing to meet this professionalism requirement.
- Second Time: Meet with the Assistant Dean, who will file a Professionalism Feedback Form in your academic file and discuss ways to meet the evaluation requirement.
- Third Time: Meet with the Assistant Dean, who will file a second Professionalism Feedback Form. As per the Professionalism Committee Process, the Committee will review the repeated instance of unprofessional behavior and recommend next steps.