Skip to main content
Sign In
 

Distribution of Teaching Reports


​​​ The Evaluation Office provides teaching reports for faculty members who have been evaluated by three or more students. These reports are distributed to the teacher and to individuals within University of Colorado School of Medicine (CUSOM) who are responsible for enhancing teaching quality and monitoring faculty participation.  Such individuals include course directors, assistant and associate deans, and department or division heads. Teaching reports are also uploaded to the Performance Review in School of Medicine (PRiSM) system for faculty employed by the CUSOM with 50% or greater FTE. The Evaluation Office does not distribute teaching reports to non-University of Colorado entities. Clinical faculty who wish to share their teaching report with their employers may do so independently. 

 

Teaching reports are distributed in the following manner:

Teaching Area

Distributed to Faculty

Uploaded to PRiSM

Essentials Core​

One month after the course ends

One week after distribution to faculty

Clinical Core

Annually at the end of the calendar year

One week after distribution to faculty

Foundations of Doctoring Didactics

One month after the course ends

One week after distribution to faculty

Foundations of Doctoring Preceptorship*

Evaluations are made available to preceptors at the end of each semester through New Innovations. Preceptors must access those evaluations through New Innovations.

One week after the semester ends

Electives**

One month after the end of the semester

One week after distribution to faculty

Residents, Interns, Fellows

Annually at the end of the academic year

Not uploaded to PRiSM

    *Foundations of Doctoring preceptor evaluations are not anonymous, as it is a one-on-one teaching relationship.

    **Evaluation of electives is determined by the course director.


            ​​​​​​​​​​​​​​Frequently Asked Questions

            ​​

             Why at least three student evaluations?

            The Evaluation Office established this standard to protect the anonymity of student evaluators and to encourage students to provide full and complete evaluations of their learning experiences.  If a faculty member wants a teaching report but has taught fewer than three students in the standard reporting period, the Evaluation Office will combine multiple years to ensure the summary includes the minimum three student evaluations.  Exceptions to this rule include clinical preceptors who have a one-to-one, longitudinal relationship with the student in a course such as Foundations of Doctoring or the Denver Health-Longitudinal Integrated Clerkship.

            1

             I’ve taught, but I don’t have my teaching report. What should I do?

            If you think you should have a teaching report but don’t have one, there may be several possible reasons:

            • You taught fewer than three medical students during the reporting period.  Please contact the Evaluation Office in order to generate a special report that summarizes your teaching over multiple years.  
            • The Evaluation Office does not have a working email address for you.  Please contact the Evaluation Office to update your information.  Your email address must be current and unique (e.g., not a clinic/office email shared by multiple physicians). 
            • You may have received your teaching report a while back. Please contact the Evaluation Office to have your reports re-generated and sent to you.

            2

             I conduct annual reviews for the physicians in my setting. How can I get the teaching report of the physicians I review?

            As a matter of policy, the Evaluation Office distributes teaching reports to the faculty member and through PRiSM to the assigned reviewers for that faculty member’s annual review.  The Evaluation Office does not distribute teaching reports to non-university entities unless we receive written permission from that faculty member. If we are provided a list of physicians of interest, we can confirm which of those have been evaluated and those who have received a teaching report.

            3

             I just got my teaching report and there is an error in it.

            While we do our best to catch errors in teaching reports, the reports are auto-generated.  We depend on the faculty member to review their teaching reports and to report possible errors so that we can correct them.  Faculty should review their teaching reports prior to being uploaded to PRiSM (usually one week after they are sent to individual faculty members).  If there are any issues with the teaching report, please contact the Evaluation Office.

            4

             Who gets to see my teaching report?

            • Teaching reports are distributed to faculty and to individuals within the CUSOM who are responsible for enhancing teaching quality and monitoring faculty participation.  Such individuals include course directors, assistant and associate deans, and department or division heads.
            • Teaching reports are also uploaded to the PRiSM system and can be viewed by the faculty member’s assigned reviewer for their annual review.
            • Grant permission in your email, if you want anyone other than yourself (and those described above) to receive your teaching report.  Other persons you may want to have access to your report include your program coordinator. Include the person’s name and email address in your request.
            • If you receive a low score on the questions addressing respect, the individual evaluation will be reviewed by the Director of Evaluation and, after student grades are entered, shared with the Assistant Dean of the Clinical Core or the course block directors in the pre-clinical years.  With student consent, the individual report may be given to the clinical block director.  You will receive a copy of the report as well.  Egregious incidents of mistreatment may be forwarded to the Office of Professionalism.
            • Resident, Intern, and Fellow teaching reports are sent to Program Directors in the spring and fall.
            •  

            5

             I know I haven’t taught three students during the reporting year, but I need something to show my supervisor. What do I do?

            Even if you have not taught three or more students during a single reporting period (e.g., calendar year for faculty/attendings), it is possible for you to receive a letter confirming your teaching and your contribution to the educational mission of the CUSOM.  Please be aware that these types of requests may require up to one week to fulfill.  Plan accordingly, and send your request directly to the Director of the Evaluation Office.

            6

             Don’t know who to go to with your question? Ask us.

            If you have any trouble getting feedback on your teaching or have questions, the Evaluation Office is ready to help.  Contact us at SOM.Evaluations@ucdenver.edu or email your questions, comments, or requests to Susan Peth at Susan.Peth@ucdenver.edu.

            7