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Anschutz Medical Campus

University of Colorado Denver
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Third Party Billing

Information for students and sponsors


The CU Denver | Anschutz Medical Campus Bursar's Office Third Party Billing Team administer tuition/fee arrangements between third party billing sponsors and the university. A Third Party Billing Sponsor is an external government entity or organization that agrees to pay tuition/fees to the Bursar’s office on behalf of non-related students. Sponsor Payments are subject to the same federal reporting requirements as other financial aid.

We administer the following scholarships/educational benefits as third party billing arrangments for eligible students on the Anschutz Medical Campus:
  • ​Department of Defense (DoD) Health Professions Scholarship Program - Air Force, Army and Navy
  • Indian Health Service (IHS) Scholarship Program
  • National Health Service Corps (NHSC) Scholarship Program
  • Nurse Corps Scholarship Program​

Third party billing/sponsored students have to submit a Sponsored Student Agreement Form before a conditional credit can be applied to their student accounts.

International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33 and CU Denver K-12 Outreach students will not have to submit this form​.

 

Since the Third Party Billing Team helps other university departments with the administration of their students' educational benefits, these students will need to contact their respective university department first to begin the third party billing sponsorship process:

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

University department: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services 

 

 

Veterans Affairs (VA) Educational Benefits - Chapter 33 (Post 9/11 GI Bill) and Chapter 31 Vocational Rehabilitation

University department: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services

 

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External government entities or organizations that do not require an official invoice from the Bursar's office may be administered by the CU Denver | Anschutz Medical Campus's Financial Aid & Scholarship Offices (FASO). If you are unsure if your payment is a scholarship or a sponsorship, please contact us via email at thirdpartybilling@ucdenver.edu          

​The Third Party Billing Team will make reasonable efforts to accommodate specific billing requirements of sponsors, but we expect the student to provide any documentation, corroborations or notifications required by their sponsors that are outside the duties and responsibilities of the Third Party Billing Team. 

​The team reserves the right to deny any billing authorization(s) that does not adhere to guidelines listed under "What Information is Needed to Set-Up or Maintain a Tuition/Fee Third Party Billing Arrangement?" in the Frequently Asked Questions section of this webpage. 



 

 Frequently Asked Questions

 

 What is the third party billing process?

The third party billing process is the general timeline that the Third Party Billing uses to administer various tuition/fee billing contracts: 

Receiving billing authorizations:

Upon receipt of a billing authorization, the Third Party Billing Team reviews the document to ensure it meets the guidelines for tuitio​n/fee third party billing

If the sponsor's billing authorization is approved, the student's account is conditionally credited for the amount that the Third Party Billing Team expects to invoice the sponsor. This conditional credit amount will be based on the information provided on the billing authorization and previous invoicing knowledge.

If a student’s sponsor payment is dependent on the student's credit hours, registration status, approved courses and other registration-related factors, the student's account is continually adjusted to reflect those changes and a hold may be placed on the student's account to prevent refunds until after census date (add/drop deadline).  

If a student's authorization is submitted after service charges and late payment charges have been accessed on the student's account, the student is responsible for paying those charges.  

Invoicing of sponsors:

Invoicing begins the week following the CU Denver census date.

Payment is due within thirty (30) days from the invoice date.

The sponsor can either pay more or less than the invoiced amount/the conditional credit on the student's account based on the information provided on the organization’s guidelines.​

Receipting payment from the sponsors:

The sponsor sends payment to the Third Party Billing Team and the payment is reviewed to determine if it matches the conditional credit on the student's account.

If the sponsor pays less than the conditional credit on the student's account, the student's conditional credit will be reduced and the student may owe a balance to the university.

​If the sponsor pays more than the conditional credit on the student's account, the student's conditional credit will be increased pending approval from student's sponsor. 

If the sponsor does not pay the sponsor invoice in a timely manner, the student's conditional payment is subject to removal and the student will be responsible for the balance​​​​​​​​​​​.
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 What information is needed to set-up or maintain a Third Party Billing Arrangement?

A billing authorization needs to be submitted in order for a Tuition/Fee Third Party Billing Arrangement to be reviewed by the Bursar's office – Third Party Team.

The team accepts the following documents as billing authorizations:

  • SF-182s
  • Purchase Orders/Vouchers
  • Letter of Credits

If your organization does not issues the documents listed above, please read Information Needed to Set-Up or Maintain a Tuition/Fees Third Party Billing Agreement​.

Sponsors and students should always aim to have billing authorization letters submitted to the appropriate university department, at least two weeks before census date.


If you are unsure of which university department to submit a billing authorization letter, please read information listed on "Which University Department Should I Contact to Submit Documentation and Other Inquires?" 


Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third party billing arrangements. These students should either pay upfront or sign up for the Nelnet Payment Plan that the university offers to its students. For more information about the Nelnet Payment Plan: Nelnet Payment Plan Information​​

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 What Information Should Students Know About Their Sponsors?

​​Students should ask their sponsors the following questions to determine their sponsor expectations regarding third party sponsorships:

​What are my sponsor's requirements to obtain and/or maintain sponsorship?

Does my sponsor cover all mandatory fees, instructional support fees, non-resident tuition, and student health insurance charges?
​​​Most government agencies do not cover the RTD Pass and Matriculation Fee.

​Active Duty Military Students attending school on military orders will need to obtain in-state tuition and waive student health insurance charges.

​​Does my sponsor pay for online and/or hybrid courses?


Students are still responsible for their student account balances if their sponsor does not pay certain charges or never remits payment(s) to the Bursar's Office - Third Party Billing Team

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 Is Tuition Reimbursement/Tuition Deferment considered third party billing?

Tuition Reimbursement is not an acceptable tuition/fee third party billing arrangement since the student receives the payments directly from their employer. 
 
Tuition Deferment is not an acceptable tuition/fee third party billing arrangement since tuition and fees are due at the time of assessment.
 
Students who are utilitzing these benefits can choose one of the two options below:
  • Pay balance in full to the university and receive reimbursement from their employer at a later date
  • Sign-up for a Nelnet Payment Plan through their UCDAccess Portal - Nelnet Payment Plan Information​ ​​​​​​​​​​​​​
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 Can books or bookstore program charges be invoiced by the Third Party Billing?

The Third Party Billing Team does not invoice for books or bookstore program charges.
 
CU Denver and CU Anschutz Bookstores are owned by companies not affilated with the university, therefore the university does not receive receipts and books/supplies can be returned at any time. 
 
CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please email thirdpartybilling@ucdenver.edu and we will send you the most current contact information for each bookstore.​
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 Is the Segal AmeriCorps Education Award considered third party billing?

Yes, the Segal AmeriCorps Education Award is processed as third party billing. The​ Segal AmeriCorps Education Award is a post-service benefit earned by individuals who complete an approved term of national service in AmeriCorps programs. 
 
As a courtesy to these receipents, the Bursar's office-Third Party Billing Team and Financial Aid & Scholarship (FASO) Office process these educational awards as third party billing due to the AmeriCorps/National Service Trust's two (2) educational award disbursement schedule.
 
In order for a Segal AmeriCorps Education Award Receipent to use their funds, the receipent will have to submit an ​AmeriCorps Tuition/Fee Payment Request for CU Denver and/or CU Anschutz through MyAmeriCorps Portal. Once the receipent has submitted a request it will be forwarded to the university's AmeriCorps Administrator who works within the Financial Aid & Scholarships Office (FASO).
 
If the AmeriCorps Tuition/Fee Payment Request is approved, the payment request will be transferred to the Third Party Billing Team for processing. The team will place a conditional credit on the receipent's student account for the payment amount that was approved by the university's AmeriCorps Administrator.
 
AmeriCorps will send the funds to the Third Party Billing Team at a later date to reimburse the university directly for the conditional credit placed on the receipent's student account. 
 
In order to ensure that your AmeriCorps Payment Request is reviewed, approved and processed before your semester's census date, you should submit your AmeriCorps Tuition/Fee Payment request at least 4 to 6 weeks before the semester's class start date.​
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 How do I submit a Sponsored Student Agreement Form?

Students can complete and submit their Sponsored Student Agreement Form via their UCDAccess Portal using these instructions​.
 
Third party billing/sponsored students have to submit a Sponsored Student Agreement Form before their student account can be conditionally credited.
 
International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33 and CU Denver K-12 Outreach students will not have to submit this form.​
 
The Sponsored Student Agreement Form will have students read and acknowledge the third party billing process and their Sponsored Student Financial Responsibility, in the event that their sponsor does not pay any or all charges.
 
The Sponsored Student Agreement Form will be valid during the time period specified on the billing authorization. If an organization issues a new billing authorization every semester for their student, the student will be required to submit a Sponsored Student Agreement Form every semester.​
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 Which university department should I contact to submit documentation and other inquiries?

Since the Third Party Billing Team helps administers tuition/fee third party billing arrangements, the student and/or sponsor may have to contact a different university department to set-up or maintain sponsorship:

International Sponsored (Foreign Governments, Agencies or Organizations) Students
Email: sponsoredservices@ucdenver.edu

Veterans Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter 31 (Vocational Rehabilitation)
​Email: vmss@ucdenver.edu
CU Denver Campus Phone: 303-315-7300

Other Domestic Sponsored Students - Federal, State and Local Governmental Agencies and Corporations
University department: CU Denver | Anschutz Medical Campus Bursar's Office - Third Party Billing
Email: thirdpartybilling@ucdenver.edu
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 What is the contact information for the Third Party Billing Team?

Email: thirdpartybilling@ucdenver.edu 

 

Phone: 303-315-1800 (ask to speak to a Third Party Billing Representative)

 

Fax: 303-315-1805 

 

Mailing address: 

University of Colorado Denver | Anschutz Medical Campus 

Bursar's Office - Third Party Billing 

Campus Box 131 

P.O. Box 173364 

Denver, CO 80217-3364 

 

Overnight address: 

University of Colorado Denver | Anschutz Medical Campus 

Bursar's Office - Third Party Billing 

1201 Larimer Street, Suite 5123

Denver, CO 80204

 

Third Party Sponsors cannot use QuikPay or its authorized users function to make payments​

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