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Gift Cards and Petty Cash

Acquisition, Setup, Control and Accountability

Gift cards and petty cash are commonly used for study subject compensation, survey incentives, recognition and honoraria.  Petty cash may also be used for small purchases for which the procurement card is not practicable.

The purchase of gift cards must be preapproved by the campus Controller or the Deputy Controller.  The Finance Office is here to help ensure your setup will satisfy needed accountability.

Contact the Finance Office at or 303-315-2250.

Frequently Asked Questions

Approval Process:

​Gift Cards Petty Cash
Gift Card Authorization Petty Cash/Change Funds
Sample Internal Controls
Email completed, signed forms to


Tracking & Reconciliation Forms:

Gift Cards
Petty Cash
Gift Card Log Template.xlsx Petty Cash Reconciliation Template
Gift Cards Petty Cash
Gift Card Policy

​Petty Cash/Change Funds

Related Policies:

Recognition and Training PPS

Study Subjects Campus Policy

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