Access Request Form – We’re proud to provide you with the latest version of the Access Request form which is an Adobe pdf electronic form. This is the form used to request access to the system including Peoplesoft, Cognos, DARS and PS Query and the UCD Access Portal for the purposes of grading and instruction. This is an electronic form with built-in workflow which allows for initiation by the student worker, staff member or faculty member requesting access, or that employees supervisor or administrative professional assist with expediting the process and reducing the time it takes for a new employee to complete the form. Here are the steps for filling out the new access forms:
- Download and fill out new Access form here.
This form can be filled out by the employee or departmental security designee.
- Sign the Access form electronically!!! (Printed and scanned forms will NOT be accepted)
Please note that as of November 15th, 2013 UIS will no longer be accepting any previous versions of the form and we appreciate your assistance as we transition to this dynamic new security form. Any printed, ink-signed, or scanned copies of this form will NOT be accepted and will be returned to the requestor and supervisor with the most recent version of the request form.
- Email to employee’s direct supervisor or department designee.
- Approved by the requestor’s direct supervisor or department designee.
- Sent to CU Denver Security Coordinator UCDsecurityaccess@ucdenver.edu
The Office of the Registrar will administer security to faculty members and TAs who need access to the system for purposes of grading or instruction through the learning management systems. This access is the only access to the system that DOES NOT require the completion of the "Intro to ISIS" and "FERPA" trainings before access will be configured. For information on if your school/college has opted out of procedure and does require the trainings, please contact your department administrator. The processing of these requests will fall under the same estimated processing time used for all other requests which is 5-7 business days.
To obtain access to Student Records, Admissions and campus community data within the student information System, it is required for student workers, staff and faculty advisors to complete the "Intro to ISIS" and "FERPA" trainings. Users requesting access who have not completed the trainings will be asked to do so before access will be configured. Attached you will find a walkthrough on how to access the required trainings in Skillport. These trainings must be completed by any anyone looking to access the student information system in any way, except duties of a standard faculty member or TA needing access to grading rosters and learning management systems. A walkthrough for completing these required trainings can be found here.
Following the departure of the Admissions Security Coordinator, the Student Records Security Coordinator working within the Office of the Registrar has taken over temporary security duties for Admissions security. This includes access to the Admissions module within the student information system as well as the Cedar Crestone application. Admission's access requests should be sent to the Registrar’s Office security coordinator at UCDsecurityaccess@ucdenver.edu.
Estimated Processing Time (EPT)
The current EPT for security processing is 5-7 business days. Please remember that this EPT is intended as a guideline for configuring access once the request is received by the Security Coordinator. If any part of the security process is discovered to take longer than the quoted EPT, the Security Coordinator will inform the user requesting access as well as their supervisor to ensure they are aware of where their request is within the process.
We hope this information proves to be an efficient update and assists you in navigating the student information system security process. If you have any questions about the process or any information contained within this communication, please contact the Security Coordinator at UCDsecurityaccess@ucdenver.edu.
Please see the links for access to the most recent version of the Access Request form, a walkthrough of the required FERPA and Intro to ISIS training courses, and the process flow for the security process.