A guide for faculty to understand the process for submitting student grades toward the end of each semester.
Grading forms are normally available for departments to pick up 10 days to two weeks before the end of the term. Metropolitan State College students in UC Denver classes will have a separate roster. The UC Denver grading forms are Optical Mark forms. A #2 pencil should be used to bubble in the appropriate grade. An ink pen should be used to record the letter grade in the "written grade" column. Grade sheets should be signed and returned to your school or department office. The university's current policy requires grades to be returned no later than 90 hours after the last class/exam.
The public posting of grades, either by the student’s name, institutional student identification number or social security number, without the student’s permission is in violation of FERPA. Even with names obscured, numeric student identifier numbers are considered personal identifiable information. Therefore, the practice of posting grades by social security number or student identification number violates FERPA. Instructors and others who post grades should use a system that ensures FERPA requirements are met. Questions should be directed to the Downtown Campus Registrar's Office, 303-556-2389, or the Anschutz Registrar’s Office, 303-724-8059.
Approximately one week after the last day of classes, grades are available on the telephone registration system, the online student information pages and are mailed at the same time. Students are encouraged to verify their address prior to the end of the semester.
The change of record form is used to submit grade changes and retroactive adds and drops. In addition to the instructor's signature, the student's dean must approve all changes.