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Third Party / Sponsor Billing

Information for Students and Sponsors


 

CU Denver | Anschutz Medical Campus Bursar's Office - Third Party Billing Team administer tuition/fee third party billing arrangements between third party billing sponsors and the University. A Third Party Billing Sponsor is an external governmental entity or organization that agrees to pay tuition/fee charges to the University’s Bursar’s Office, on behalf of non-related student(s), when billed by the University's Bursar's Office - Third Party Billing Team. Third Party Billing Sponsor Payments are subject to the same Federal Reporting requirements as other financial aid.

  

Starting Fall 2019 Semester, Third Party Billing/Sponsored Students will have to submit a Sponsored Student Agreement Form before a conditional credit can be applied to their student accounts.

International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33, and CU Denver K-12 Outreach students will not have to submit this form​.

 

Since the Bursar's Office - Third Party Billing Team helps other University Departments with the administration of their students' educational benefits such as CU Denver | Anschutz Medical Campus International Sponsored Student Services and Veterans and Military Student Services Office. These students will need to contact their respective University Department first to begin the third party billing sponsorship process:

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

University Department: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services 

 

 

Veterans Affairs (VA) Educational Benefits - Chapter 33 (Post 9/11 GI Bill) and Chapter 31 Vocational Rehabilitation

University Department: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services

 

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External governmental entities or organizations that do not require an official invoice from the University's Bursar's Office may be administered by the CU Denver | Anschutz Medical Campus's Financial Aid & Scholarship Offices (FASO). If you are unsure if your payment is a scholarship or a sponsorship, please contact us via email at thirdpartybilling@ucdenver.edu          

​The Bursar's Office - Third Party Billing Team will make reasonable efforts to accommodate specific billing requirements of sponsors, but we expect the student to provide any documentation, corroborations, or notifications required by their sponsors that are outside the duties and responsibilities of the Bursar's Office and the Bursar's Office -Third Party Billing Team. 

​The Bursar's Office - Third Party Billing Team reserves the right to deny any billing authorization(s) that does not adhere to guidelines listed under "What Information is Needed to Set-Up or Maintain a Tuition/Fee Third Party Billing Arrangement?" in Frequently Asked Questions section of this webpage. 


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 Frequently Asked Questions

 

 What is the Third Party Billing Process?

The Third Party Billing Process is the general timeline that the Bursar's Office - Third Party Billing Team uses to administer various tuition/fee billing contracts:

Receiving Billing Authorizations

Upon receipt of a Billing Authorization, the Bursar's Office  - Third Party Billing Team reviews the document to ensure it meets the guidelines for tuitio​n/fee third party billing.

  • The Bursar's Office - Third Party Billing Team can either deny or approve the Billing Authorizations. 

If the Sponsor's Billing Authorization is approved, the student's account is conditionally credited for the amount that the Bursar’s Office – Third Party Billing expects to invoice the Third Party Billing Sponsor. This conditional credit amount will be based on the information provided on the Billing Authorization and previous invoicing knowledge.

  • If a student’s sponsor payment is dependent on the student's credit hours, registration status, approved courses, and other registration-related factors, the student's account is continually adjusted to reflect those changes and a Bursar’s Office Hold may be placed on the student's account to prevent refunds until after Census Date (add/drop deadline).  

If a student's Sponsor Billing Authorization is submitted after service charges and late payment charges have been accessed on the student's account, the student is responsible for paying those charges.  


Invoicing of Third Party Billing Sponsors

Invoicing a Third Party Billing Sponsors begins the week following the CU Denver Campus's Census Date

 

Third Party Billing Sponsor receives the sponsor billing invoice from the University's Bursar's Office -Third Party Billing Team and payment is due within thirty (30) days from the invoice dated listed on the Sponsor Billing invoice.

  • The Third Party Billing Sponsor can either pay more or less than the amount that is the invoiced amount/ the conditional credit on the student's account based on the information provided on the Sponsor Billing Invoices and their organization’s guidelines.

Receipting Payment from Third Party Billing Sponsors

The Third Party Billing Sponsor sends payment to the University's Bursar's Office - Third Party Billing Team and the payment is reviewed to determine if it matches the conditional credit on the student's account

  • If the Third Party Billing Sponsor pays less than the conditional credit on the student's account, the student's conditional credit will be reduced and the student may owe a balance to the University
  • If the Third Party Billing Sponsor pays more than the conditional credit on the student's account, the student's conditional credit will be increased pending approval from student's Third Party Billing Sponsor 

If the Third Party Billing Sponsor does not pay the sponsor invoice in a timely manner, the student's conditional payment is subject to removal and the student will be responsible for the balance​​​​​​​​​​

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 What Information is Needed to Set-Up or Maintain a Tuition/Fees Third Party Billing Arrangement?

A Billing Authorization needs to be submitted, in order for a Tuition/Fee Third Party Billing arrangement to be reviewed by the University's Bursar Office – Third Party Team.

 

The Bursar's Office - Third Party Billing Team accepts the following documents as billing authorizations:

  • SF-182s
  • Purchase Orders/Vouchers
  • Letter of Credits

If your organization does not issues the documents listed above, please read Information Needed to Set-Up or Maintain a Tuition/Fees Third Party Billing Agreement​.

 

Sponsors and students should always aim to have Billing Authorization Letters submitted to the appropriate University Department, at least two weeks before Census Date.

 

If you are unsure of which university department to submit a Billing Authorization Letter, please read information listed on "Which University Department Should I Contact to Submit Documentation and Other Inquires?" 

 

Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third party billing arrangements – These students should either pay upfront or sign up for the Nelnet Payment Plan that the University offers to its students. For more information about the Nelnet Payment Plan: Nelnet Payment Plan Information​ 

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 What Information Should Sponsored Students Know About Their Sponsors?

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Students should ask their sponsors the following questions to determine their sponsor expectations regarding third party sponsorships: 

    • ​What are my sponsor's requirements to obtain and/or maintain sponsorship? 
    • Does my sponsor cover all mandatory fees, instructional support fees, and/or tuition?  
    • ​Does my sponsor pay for online and/or hybrid courses?  
Students are still responsible for their student account balances if their sponsor does not pay certain fees or never remits payment(s) to the University's Bursar's Office – Third Party Billing Team

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 Is Tuition Reimbursement/Tuition Deferment Considered Third Party Billing?

Tuition Reimbursement is not an acceptable tuition/fee third party billing arrangement since the student receives the payments directly from their employer. 
 
Tuition Deferment is not an acceptable tuition/fee third party billing arrangement since tuition and fees are due at the time of assessment.
 
Students who are utilitzing these benefits can choose one of the two options below:
  • Pay balance in full to the University and receive reimbursement from their employer at a later date
  • Sign-up for a Nelnet Payment Plan through their UCDAccess Portal - Nelnet Payment Plan Information​ ​​​​​​​​​​​​
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 Can Books or Bookstore Program Charges Be Invoiced by the Bursar's Office - Third Party Billing?

The Bursar's Office - Third Party Billing Team does not invoice for Books or Bookstore Program Charges.
 
CU Denver and CU Anschutz Bookstores are owned by companies not affilated with the University, therefore the University does not receive receipts and books/supplies can be returned at any time. 
 
CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please email Bursar's Office - Third Party Billing Team at thirdpartybilling@ucdenver.edu and we will send you the most current contact information for each bookstore.
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 Is Segal AmeriCorps Education Award Considered Third Party Billing?

Yes, the Segal AmeriCorps Education Award is processed as third party billing. The​ Segal AmeriCorps Education Award is a post-service benefit earned by individuals who complete an approved term of national service in AmeriCorps programs. 
 
As a courtesy to these receipents, the Bursar's Office-Third Party Billing Team and Financial Aid & Scholarship (FASO) Office process these educational awards as third party billing due to the AmeriCorps/National Service Trust's two (2) educational award disbursement schedule.
 
In order for a Segal AmeriCorps Education Award Receipent to use their funds, the receipent will have to submit a ​AmeriCorps Tuition/Fee Payment Request for CU Denver and/or CU Anschutz Medical Campus through MyAmeriCorps Portal. Once the receipent has submitted a AmeriCorps Tuition/Fee Payment Request through the MyAmeriCorps Portal, it will be forwarded to the University's AmeriCorps Administrator who works within the Financial Aid & Scholarships Office (FASO).
 
If the AmeriCorps Tuition/Fee Payment Request is approved by the University's AmeriCorps Administrator, then the payment request will be transferred to the University's Bursar's Office-Third Party Billing Team for processing. The Bursar's Office-Third Party Billing Team will place a conditional credit on the receipent's student account for the payment amount that was approved by the University's AmeriCorps Administrator.
 
AmeriCorps will send the funds to the University's Bursar's Office - Third Party Billing Team, at a later date, to reimburse the University directly for the conditional credit placed on the receipent's student account. 
 
In order to ensure that your AmeriCorps Payment Request is reviewed, approved, and processed before your semester's Census Date, you should submit your AmeriCorps Tuition/Fee Payment request at least 4 to 6 weeks before the semester's class start date.
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 How Do I Submit A Sponsored Student Agreement Form?

Students can complete and submit their Sponsored Student Agreement Form via their UCDAccess Portal using these instructions​.
 
Starting Fall 2019 Semester, Third Party Billing/Sponsored Students will have to submit a Sponsored Student Agreement Form before their student account can be conditionally credited.
 
International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33, and CU Denver K-12 Outreach students will not have to submit this form.​
 
The Sponsored Student Agreement Form will have students read and acknowledge the Third Party Billing Process and their Sponsored Student Financial Responsibility, in the event that their Third Party Billing Sponsor does not pay any or all charges.
 
The Sponsored Student Agreement Form will be valid during the time period specified on the Billing Authorization. If an organization issues a new billing authorization every semester for their student, the student will be required to submit a Sponsored Student Agreement Form every semester.
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 Which University Department Should I Contact to Submit Documentation and Other Inquiries?

Since the Bursar Office – Third Party Billing Team helps administers tuition/fee third party billing arrangements, the student and/or sponsor may have to contact a different University department to set-up or maintain sponsorship:  

 

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

University Department: CU Denver | Anschutz Medical Campus – Office of International Affairs (OIA)’s International Student & Scholar Services | Sponsored Student Services

Website: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services 

 
Email: sponsoredse​rvices@ucdenver.edu
 
 

Veterans Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter 31 (Vocational Rehabilitation) 

University Department: CU Denver | Anschutz Medical Campus Veterans and Military Student Services (VMSS) Office

 

Website: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services

 

Email: vmss@ucdenver.edu

 

CU Denver Campus Phone: 303-315-7300

 

 

Other Domestic Sponsored Students – Federal, State, and Local Governmental Agencies

University Department: CU Denver | Anschutz Medical Campus Bursar’s Office – Third Party Billing

Email: thirdpartybilling@ucdenver.edu

 
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 What is the Contact Information for the Bursar's Office - Third Party Billing Team?

 

Phone: 303-315-1800 (ask to speak to a Third Party Billing Representative)

 

Fax: 303-315-1805 

 

Mailing Address: 

University of Denver | Anschutz Medical Campus 

Bursar's Office - Third Party Billing 

Campus Box 131 

P.O. Box 173364 

Denver, CO 80217-3364 

 

Overnight Address: 

University of Denver | Anschutz Medical Campus 

Bursar's Office - Third Party Billing 

1201 Larimer Street, Suite 5123

Denver, CO 80204

 

Third Party Sponsors cannot use QuikPay or its authorized users function to make payments

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