The Third Party Billing Process is the general timeline that the Bursar's Office - Third Party Billing Team uses to administer various tuition/fee billing contracts:
Receiving Billing Authorizations
Upon receipt of a Billing Authorization, the
Bursar's Office - Third Party Billing
Team reviews the document to ensure it meets the guidelines for tuition/fee
third party billing.
If the Sponsor's Billing Authorization is approved, the student's account is conditionally
credited for the amount that the Bursar’s Office – Third Party Billing expects
to invoice the Third Party Billing Sponsor. This conditional credit amount will
be based on the information provided on the Billing Authorization and previous invoicing
knowledge.
If a student’s sponsor payment is dependent on
the student's credit hours, registration status, approved courses, and other
registration-related factors, the student's account is continually
adjusted to reflect those changes and a Bursar’s Office Hold may be placed on
the student's account to prevent refunds until after Census Date
(add/drop deadline).
If a student's Sponsor Billing
Authorization is submitted after service charges and late payment charges have
been accessed on the student's account, the
student is responsible for paying those charges.
Invoicing of Third Party Billing Sponsors
Invoicing a Third Party Billing Sponsors begins the
week following the CU
Denver Campus's Census Date
Third Party Billing Sponsor receives the sponsor billing
invoice from the University's Bursar's Office -Third Party Billing Team and payment
is due within thirty (30) days from the invoice dated listed on the Sponsor
Billing invoice.
Receipting Payment from Third Party Billing
Sponsors
The Third Party Billing Sponsor sends payment to
the University's Bursar's Office - Third Party Billing Team and the payment is
reviewed to determine if it matches the conditional credit on the student's
account
If the Third Party Billing Sponsor does not
pay the sponsor invoice in a timely manner, the student's conditional payment
is subject to removal and the student will be responsible for the balance
2A Billing Authorization needs to be submitted, in order for a Tuition/Fee Third Party Billing arrangement to be reviewed by the University's Bursar Office – Third Party Team.
The Bursar's Office - Third Party Billing Team accepts the following documents as billing authorizations:
SF-182s
Purchase Orders/Vouchers
Letter of Credits
If your organization does not issues the documents listed above, please read Information Needed to Set-Up or Maintain a Tuition/Fees Third Party Billing Agreement.
Sponsors and students should always aim to have Billing Authorization Letters submitted to the appropriate University Department, at least two weeks before Census Date.
If you are unsure of which university department to submit a Billing Authorization Letter, please read information listed on "Which University Department Should I Contact to Submit Documentation and Other Inquires?"
Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third party billing arrangements – These students should either pay upfront or sign up for the Nelnet Payment Plan that the University offers to its students. For more information about the Nelnet Payment Plan: Nelnet Payment Plan Information
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Students should ask their sponsors
the following questions to determine their sponsor expectations
regarding third party sponsorships:
- What are my
sponsor's requirements to obtain and/or maintain sponsorship?
- Does my
sponsor cover all mandatory fees, instructional support fees, and/or
tuition?
- Does my
sponsor pay for online and/or hybrid courses?
Students are still responsible
for their student account balances if their sponsor does not pay certain fees
or never remits payment(s) to the University's Bursar's Office – Third Party
Billing Team
1Tuition Reimbursement is not an acceptable tuition/fee third party billing arrangement since the student receives the payments directly from their employer.
Tuition Deferment is not an acceptable tuition/fee third party billing arrangement since tuition and fees are due at the time of assessment.
Students who are utilitzing these benefits can choose one of the two options below:
- Pay balance in full to the University and receive reimbursement from their employer at a later date
- Sign-up for a Nelnet Payment Plan through their UCDAccess Portal - Nelnet
Payment Plan Information
6The Bursar's Office - Third Party Billing Team does not invoice for Books or Bookstore Program Charges.
CU Denver and CU Anschutz Bookstores are owned by companies not affilated with the University, therefore the University does not receive receipts and books/supplies can be returned at any time.
CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please email Bursar's Office - Third Party Billing Team at thirdpartybilling@ucdenver.edu and we will send you the most current contact information for each bookstore.
7Yes, the Segal AmeriCorps Education Award is processed as third party billing. The Segal AmeriCorps Education Award is a post-service benefit earned by individuals who complete an approved term of national service in AmeriCorps programs.
As a courtesy to these receipents, the Bursar's Office-Third Party Billing Team and Financial Aid & Scholarship (FASO) Office process these educational awards as third party billing due to the AmeriCorps/National Service Trust's two (2) educational award disbursement schedule.
In order for a Segal AmeriCorps Education Award Receipent to use their funds, the receipent will have to submit a AmeriCorps Tuition/Fee Payment Request for CU Denver and/or CU Anschutz Medical Campus through MyAmeriCorps
Portal. Once the receipent has submitted a AmeriCorps Tuition/Fee Payment Request through the MyAmeriCorps Portal, it will be forwarded to the University's AmeriCorps Administrator who works within the Financial Aid & Scholarships Office (FASO).
If the AmeriCorps Tuition/Fee Payment Request is approved by the University's AmeriCorps Administrator, then the payment request will be transferred to the University's Bursar's Office-Third Party Billing Team for processing. The Bursar's Office-Third Party Billing Team will place a conditional credit on the receipent's student account for the payment amount that was approved by the University's AmeriCorps Administrator.
AmeriCorps will send the funds to the University's Bursar's Office - Third Party Billing Team, at a later date, to reimburse the University directly for the conditional credit placed on the receipent's student account.
In order to ensure that your AmeriCorps Payment Request is reviewed, approved, and processed before your semester's Census Date, you should submit your AmeriCorps Tuition/Fee Payment request at least 4 to 6 weeks before the semester's class start date.
9Students can complete and submit their Sponsored Student Agreement Form via their UCDAccess Portal using these instructions.
Starting Fall 2019 Semester, Third Party Billing/Sponsored Students will have to submit a Sponsored Student Agreement Form before their student account can be conditionally credited.
International Sponsored, AmeriCorps, VA Chapter 31/Chapter 33, and CU Denver K-12 Outreach students will not have to submit this form.
The Sponsored Student Agreement Form will have students read and acknowledge the Third Party Billing Process and their Sponsored Student Financial Responsibility, in the event that their Third Party Billing Sponsor does not pay any or all charges.
The Sponsored Student Agreement Form will be valid during the time period specified on the Billing Authorization. If an organization issues a new billing authorization every semester for their student, the student will be required to submit a Sponsored Student Agreement Form every semester.
8Since the Bursar Office – Third Party Billing Team helps administers tuition/fee third party billing arrangements, the student and/or sponsor may have to contact a different University department to set-up or maintain sponsorship:
International
Sponsored (Foreign Governments, Agencies, or Organizations) Students
University Department: CU Denver | Anschutz Medical Campus – Office of
International Affairs (OIA)’s International Student & Scholar Services | Sponsored
Student Services
Website: CU
Denver | Anschutz Medical Campus's OIA International Sponsored Student Services
Email: sponsoredservices@ucdenver.edu
Veterans
Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter
31 (Vocational Rehabilitation)
University Department: CU Denver | Anschutz Medical Campus Veterans
and Military Student Services (VMSS) Office
Website: CU
Denver | Anschutz Medical Campus's Veterans & Military Student Services
Email: vmss@ucdenver.edu
CU Denver Campus Phone: 303-315-7300
Other Domestic
Sponsored Students – Federal, State, and Local Governmental Agencies
University
Department: CU Denver | Anschutz Medical Campus Bursar’s Office – Third Party
Billing
Email: thirdpartybilling@ucdenver.edu
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Phone: 303-315-1800 (ask to speak to a Third Party Billing Representative)
University of Denver | Anschutz Medical Campus
Bursar's Office - Third Party Billing
Overnight Address:
University of Denver | Anschutz Medical Campus
Bursar's Office - Third Party Billing
1201 Larimer Street, Suite 5123
Denver, CO 80204
Third Party Sponsors cannot use QuikPay or its authorized users function to make payments
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