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Financial Aid & Scholarships Office

 

Withdrawing (Dropping All Your Courses)

Financial Aid & Scholarships Office


Federal Title IV financial aid is awarded to you under the assumption that you will attend school for the entire period for which the aid is awarded. If you drop from one or more courses but remain enrolled in at least one course, the University of Colorado Denver|Anschutz Medical Campus (University) must determine whether you began attendance in all courses for which aid was awarded. For more information, see the Documenting Attendance section of this policy.

If you drop all of your courses after the term begins, the amount of financial aid earned must be determined. Students who withdraw from all classes may only keep the federal financial aid they have "earned" up to the time of withdrawal. If you received unearned aid, student aid funds credited to your student account will be adjusted, and there will likely be an outstanding balance on your student account that you will be obligated to pay.

The University is required to perform a federal Return to Title IV Aid (R2T4) calculation at the time that you withdraw to determine the amount of aid you earned and the amount that must be returned to the federal aid programs. This federal requirement applies when you officially or unofficially withdraw (see Types of Withdrawal section below for more information).

In the event that you completely withdraw, drop out, are expelled, or otherwise fail to complete a term for which charges are incurred, the University will first determine whether you began attendance in all the courses for which aid was awarded. If you did not begin attendance in all courses, the University may be required to recalculate the aid for which you were eligible and return some aid to the federal aid programs.

In addition, if you withdraw during the Fall semester, any Spring semester aid will be canceled and you must notify the Financial Aid & Scholarships Office of your intent to enroll for the Spring term in order to have aid re-awarded for the spring semester. Please note that grant aid originally awarded may no longer be available.

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 Types of Withdrawals:

Official:

If you provide official notification of withdrawal, based on the requirements of the official withdrawal policy, you are considered to have officially withdrawn. For more information on the official policy, please refer to the official University withdrawal policy. http://catalog.ucdenver.edu/content.php?catoid=14&navoid=3443#ToWithdrawal

Unofficial:

A student who does not officially withdraw, is considered to have withdrawn for the term if the student ceased attendance in all scheduled courses without completing all of the days in the period. Federal aid recipients who receive all “F” or a combination of “F” and “W” grades for the term are considered to have unofficially withdrawn from the University. There are special requirements for students enrolled in modules.​

Students enrolled in Modules (generally in the Summer term)

Modules are classes that do not span the entire length of the school’s term used in disbursing federal grants and loans. In other words, modules are courses that do not stretch from the first day of the term to the last day of the term. For the Denver Campus, the Maymester, Summer 1, and Summer 2, are considered modules. For the Anschutz Medical Campus, blocks of coursework or clinical/rotation are considered modules.

Examples:

  • You would be considered to have enrolled in modules if you enroll in courses that span the entire term AND also enrolled in courses that don’t span the entire length of the term.
    • For th​e Denver Campus, you would be considered to have enrolled in modules if you enroll in any course for the Maymester, Summer 1 and/or Summer 2.
    • For the Anschutz Medical Campus, courses that are less than 16 weeks in length are considered modules, such as coursework within a block that are 8-10 weeks in length or clinical/rotation.

For all classes offered in modules, you will be considered to have withdrawn if you did not complete all of the courses for which you were registered at census date. Financial aid previously awarded may be reduced and you might need to return those funds based on the changes to your enrollment.

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 Documenting Attendance:

​Federal regulations require that you begin attendance in your courses to establish eligibility for the funds. The University is required to document that attendance began in courses where you drop, withdraw, or receive an “F” grade. Your program will be asked to document that attendance had begun. If attendance cannot be confirmed of any courses, all aid will be canceled for the term. If attendance is confirmed for some courses, but not all courses, aid may be reduced.​​

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 Withdrawal Procedures:

Withdrawal procedures vary by campus.

Denver Campus Students:

  1. If you are planning to withdraw (drop all of our courses), you should meet with a Financial Aid Advisor prior to withdrawing.
  2. To withdraw, you must complete the Registrar's Schedule Adjustment Form and follow the instructions carefully to avoid processing delays.
  3. When you meet with a Financial Aid Advisor to sign the Schedule Adjustment Form, you will be asked to read and complete the Financial Aid Withdrawal Form, as well.

The Anschutz Medical Campus Students:

  1. If you are planning to withdraw (drop all of our courses), you should meet with a Financial Aid Advisor prior to withdrawing.
  2. To withdraw, you must complete the Registrar's Office Withdrawal From Course Form, if you intend on returning, or the University Withdrawal Form if you are not returning.
  3. When you meet with a Financial Aid Advisor to sign either form, you will be asked to read and complete the Financial Aid Withdrawal Form, as well.
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 Repayment of Unearned Funds to Federal Programs:

​The University will apply the Return of Title IV Funds (R2T4) calculation to determine the earned and unearned portions of federal Title IV aid. The calculated amount of unearned aid depends on the amount of time you spent enrolled in the course(s).

The University will calculate the percentage of federal Title IV aid earned as follows:


Up through the 60% point in the term, a pro rata schedule is used to determine the amount of federal Title IV financial aid you earned at the time of withdrawal. If you withdraw up through the 60% point in the term in which federal Title IV aid was disbursed, you will be required to return all or a portion of the financial aid disbursed for the term. This applies to both official and unofficial withdrawals. The Bursar’s Office will bill your account for the amount owed. For example, if you complete 40% of the course, you will have earned 40% of the aid that disbursed.

If you withdraw after the 60% point in the term in which aid was disbursed, you will earn 100% of the federal Title IV aid. You will not be required to pay back federal Title IV aid.

Allocation of federal aid to be returned:

Once the amount of federal Title IV aid to be returned has been determined, it is returned by reducing aid received during the term from which you withdrew. Work-Study aid will be reduced to the amount that you earned during the current, and previous terms if applicable. Reduced aid will be allocated to the aid programs in the following order:

  1. Unsubsidized Direct Stafford Loans
  2. Subsidized Direct Stafford Loans
  3. Federal Perkins Loan
  4. Direct PLUS Loans
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant (FSEOG)
  7. Federal TEACH Grant
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 Repayment of Unearned Funds to State and Institutional Programs:

The University will also determine the earned and unearned portions of any state or institutional aid. This calculation is separate from the Return of Title IV (R2T4) aid calculation. You will be required to repay state and institutional aid based on your withdrawal date.

Pre-census:

If you withdraw on or before the census date, you will be required to return all state and/or institutional aid received for the term. The Bursar’s Office will bill your account for the amount owed.

Post-census:

If you withdraw after the census date, you will earn 100% of state and institutional aid for the term. You will not be required to pay back state or institutional aid.

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 Tuition Refund Policy and Tuition Appeals Policy:

Drop/Add Late Registration (Tuition Refund Policy):

Complete adjustment of tuition and fees will be made on drop/add changes through only the first ten days of the course. No refunds for changes will be made after the tenth day of the course.

Tuition Appeals Policy:

If you feel that you have an extenuating circumstance that justifies an exception to financial obligations, you may appeal to the tuition appeals coordinator. Please refer to the University Tuition Appeals Policy for more information. ​​​​Anschutz Medical Campus students should contact their program to see if there is a tuition appeals policy and what the policy entails.

If you are granted a refund of tuition and fees, all or a portion of the refund will be used to repay financial aid, and any remaining tuition refund will be released to you. You are responsible for paying any additional charges on your account.​​

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 Exit Counseling and Repayment:

Your loans will enter the grace period after you withdraw, and if you are not enrolled at the end of the grace period, you will begin repayment of your student loans. If you received any loans or a TEACH Grant, it is imperative that you complete Exit Counseling for each type of loan that you borrowed, as well as the TEACH Grant, to know your rights and responsibilities.

Please visit the following websites to complete the required Exit Counseling:

StudentLoans.gov – to complete Exit Counseling for the following federal Title IV programs:

  • Direct Stafford Loans (subsidized and unsubsidized)
  • Direct Graduate PLUS Loan
  • Direct Parent PLUS Loan
  • TEACH Grant

Student Debt Management - to complete Exit Counseling for all institutional loans:

  • Federal Perkins Loan
  • Federal Nursing Loan
  • Health Professions Student Loan
  • Loan for Disadvantaged Student
  • Medical Center Loan
  • Medical Student Loan
  • Nurse Faculty Loan Program
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 Suspension of Future Financial Aid

Withdrawing from all of your courses may also affect your eligibility for financial aid for future terms. Read the Satisfactory Academic Progress Standard section.​​​​​

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