Skip to main content
Sign In

Financial Aid

 

Withdrawing (Dropping All Your Courses)

Financial Aid Office


Federal, state, and institutional funds are awarded for the entire period for which the assistance is awarded. If you received federal (Title IV) financial aid and withdrew, the University of Colorado Denver | Anschutz Medical Campus (University) is required to apply the Return to Title IV Aid calculation at the time that you withdrew to comply with Federal (Title IV) financial aid regulations.

 Types of Withdrawals:

Official:

You notify the University that you will cease to be enrolled prior to the end of the standard term.

Unofficial:

Identified as Title IV (federal) aid recipients who received all “F” or combination of “F” and “W” grades for the term.

1

 Documenting Attendance:

​Federal regulations require that you begin attendance in a class to establish eligibility for the funds. Institutions are required to document that attendance began in classes where you drop, withdraw, or receive an ‘F’ grade. Faculty will be asked to document that attendance had begun. If attendance cannot be confirmed, all aid will be canceled for the term.

2

 Withdrawal Procedures:

Withdrawal procedures vary by campus. The student should contact the Registrar’s Office for more information.

  • Denver Campus Students:

    • If you are planning to withdraw (drop all classes), you should meet with a Financial Aid Advisor prior to withdrawing.
    • To withdraw, you must complete the Schedule Adjustment Form and follow the instructions carefully to avoid processing delays.
    • When you meet with a Financial Aid Advisor to sign the Schedule Adjustment Form, you will be asked to complete the Financial Aid Withdrawal Form, as well.
  • The Anschutz Medical Campus Students:

    • If you are planning to withdraw (drop all classes), you should meet with a Financial Aid Advisor prior to withdrawing.
    • To withdraw, you must contact your program advisor and complete the Registrar's Office University Withdrawal Form.
    • When you meet with a Financial Aid Advisor to sign the University Withdrawal Form, you will be asked to complete the Financial Aid Withdrawal Form, as well.
​​​​​3

 Repayment of Unearned Funds to Federal Programs:

​The University will apply the Return of Title IV Funds calculation to determine the earned and unearned portions of Title IV aid. The calculated amount of unearned funds depends on the amount of time the student spent enrolled in the class.

  • The University will calculate the percentage of Title IV aid earned as follows:
  • Days Attended / Days in Enrollment Period = Percentage Completed (earned)
  • If you withdraw prior to completing over 60% of the term in which federal aid was disbursed will be required to return all or part of the financial aid disbursed for the term. This applies for both official and unofficial withdrawals. The Bursar’s Office will bill the student’s account for the amount owed.
  • If you withdraw after 60% of the term in which federal aid was disbursed will earn 100% of federal aid. You will not be required to pay back federal funds.
  • Allocation of federal funds to be returned: Once the amount of federal aid to be returned has been determined, it is returned by reducing aid received during the term from which the student withdrew. Work-Study will be reduced to the amount earned during the current and previous terms if applicable. Funds will be allocated to the aid programs in the following order:
  1. Unsubsidized Direct Stafford Loans
  2. Subsidized Direct Stafford Loans
  3. Federal Perkins Loan
  4. Direct PLUS Loans
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant (FSEOG)
  7. Federal TEACH Grant
4

 Repayment of Unearned Funds to State and Institutional Programs:

The University will also determine the earned and unearned portions of any state or institutional funds aid. This calculation is separate from the Return of Title IV Funds calculation. You will be required to repay state and institutional funds based on your withdrawal date.

  • Pre-census: If you withdraw on or before the census date, you will be required to return all state and/or institutional aid received for the term. The Bursar’s Office will bill your account for the amount owed.
  • Post-census: If you withdraw after the census date, you will earn 100% of state and institutional funds for the term. You will not be required to pay back state or institutional funds.
5

 Tuition Refund Policy and Tuition Appeals Policy:

​Drop/Add Late Registration (Tuition Refund Policy): Complete adjustment of tuition and fees will be made on drop/add changes through the first ten days of classes only. No refunds for any changes will be made for dropping courses after the tenth day of classes.

Tuition Appeals Policy: If you feel that you have an extenuating circumstance that justifies an exception to financial obligations, you may appeal to the tuition appeals coordinator. Please refer to the University Tuition Appeals Policy for more information.

If you are granted a refund of tuition and fees, all or part of the refund will be used to repay financial aid before it is released. You are responsible for paying any additional charges on his/her account.​​

6

 Exit Counseling and Repayment:

If you received any loans or a TEACH Grant, you must complete Exit Counseling for each type of loan that you borrowed, as well as the TEACH Grant. Please visit the following websites to complete the required Exit Counseling:

  • StudentLoans.gov – to complete Exit Counseling for the following federal programs:
    • Direct Stafford Loans (subsidized and unsubsidized)
    • Direct Graduate PLUS Loan
    • Direct Parent PLUS Loan
    • TEACH Grant
  • Student Debt Management - to complete Exit Counseling for all institutional loans including:
    • Federal Perkins Loan
    • Federal Nursing Loan
    • Health Professions Student Loan
    • Loan for Disadvantaged Students
    • Medical Center Loan
    • Medical Student Loan
    • Nurse Faculty Loan Program
​​7


University of Colorado Denver

© The Regents of the University of Colorado, a body corporate. All rights reserved.

All trademarks are registered property of the University. Used by permission only.