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Financial Aid & Scholarships Office


Student Employment

Student Information and Forms

​Our forms are in Adobe PDF format so you'll need Adobe Reader to view, complete, and print the forms.

Gaining Student Employment

It is always the recommendation of the Student Employment Office to find work-study and student hourly positions within the department of a student’s major field of study and/or future career interest. This path is highly recommended for the following reasons: When moving from your collegiate career to the workforce, employers are not only looking for the degree you’ve obtained with the University of Colorado, but the experience you have gained in your chosen field. In fact, in most career fields, more employers now put greater emphasis on the experience an applicant has obtained, then on the degree they’ve received. Please keep this in mind while pursuing a student employment position.

Students may work at any t​ype of student position, in any department or office (on or off-campus), in which they are interested. If a student is seeking work-study, but was not initially awarded work-study by the Financial Aid Office, a student may submit a Work-Study Request Form to be placed on the Work-Study Waitlist. This form DOES NOT guarantee work-study funding and will be processed on a first-come, first-served basis.

Students may find a wide range of open positions on the University’s Job Board. To access these open positions, please go back to our Home page at:​, and log in as a “Student”, with your Student ID as the User, and “ucd” as the initial Password.

If you are having trouble finding an open position, on or off-campus, please feel free to make an appointment with the Student Employment Coordinator, at:​ or 303.315.1842

After gaining employment, it is the sole responsibility of every student employee (work-study & hourly, on or off-campus) to read and understand both the Student Employment Policy and Student Employee Information and Policy sections of the Student Employment Handbook​​​. If a student employee does not understand or has questions regarding any portion of the Handbook, please talk with a department supervisor or contact the Student Employment Office at:​ or 303.315.1842.

Work-Study Student Employees Only: Any earnings over a student’s work-study award will be paid at 100% by the employing department. The Stude​nt Employment Office will attempt to notify departments and employers when their students are running out of funds; however it is ultimately the students' and supervisors' responsibility to keep track of work-study earnings and awards throughout the semester. Furthermore, it is the sole responsibility of the student to be aware of possible funding and status changes, along with any work-study award reductions to their Financial Aid throughout a semester. It is also the sole responsibility of the student to immediately inform their supervisor of any changes which can affect their work-study award and employment eligibility.

Student Employment Paperwork (University Positions Only)

Once students have gained employment they must complete and submit the University’s hiring paperwork and background check (all of which are listed below), before employment may begin. For students working on campus, hiring paperwork will be submitted to your supervisor and/or hiring authority upon its completion. In the case of off-campus work-study positions, students will complete and submit all hiring paperwork, IN PERSON, to the Student Employment Coordinator, located in Building AB1, Room 5105. PLEASE NOTE: Due to federal I-9 regulations, student employment paperwork cannot be accepted via fax or email.

Student hourly employees, who are enrolled in high school, trade school, or any other school (including CCD & MSCD), working in a University department, will be provided the appropriate hiring paperwork and payroll forms by their supervisor and/or hiring authority.

On-Campus Student Employment Paperwork:

​1. Pe​​​rsonal Information Worksheet (2 pages) ​4. IRS W-4 form (2 pages)
​2. Emergency Contact Worksheet (1 page) ​5. Direct Deposit form (1 page)
​3. Federal I-9 form (5 pages) ​6. University Background Check form (3 pages)

Off-Campus Work-Study Employment Paperwork:

​​1. Work Authorization Form (WAF)​ (1 page) ​5. IRS W-4 form (2 pages)
​2. Personal Information Worksheet (2 pages) ​6. Direct Deposit form (1 page)
​3. Emergency Contact Worksheet (1 page) ​7. University Background Check form (3 pages)
​4. Federal I-9 for​m (5 pages

IMPORTANT: Student Employee Background Check Policy

All student employees are subject to the University’s background check policy. HR liaisons must submit the online Background Check Request and students must submit the Background Check Consent On-line form upon receiving an email with instructions form HireRight, Inc. Students will not be hired until the Background Check has been completed and the hiring authority has received results from Human Resources. For further information, please see the University’s Policy Statement

Student Time Collection (University Positions Only)

All student employees are solely responsible for completing and submitting their timesheets to their supervisor by the Timesheet Due Date indicated on the Student Employment Bi-Weekly Payroll Calendar​. All timesheets must be signed by the student employee and supervisor before the hours can be submitted. Any timesheet submitted late or not signed by the due date, will not be processed until the next pay cycle.

University supervisors of on-campus student employees are responsible for facilitating time collection within their departments through the Departmental Payroll Liaison (PPL). The Student Employment Office is responsible for managing the time entry process for all Off-Campus Work-Study Employers (including students working at MSUD/CCD/AHEC/UCH/etc.).

Student employees are to be paid only for hours worked, and may not include anticipated hours on a timesheet. If a student employee is found to be intentionally forging hours (hours not actually worked), this will be considered grounds for immediate termination.

State Procedure P-3-35 states “Time worked must be recorded in 15 minute units (round to the nearest quarter hour); i.e. *15 minutes = .25 of an hour *30 minute = .50 of an hour *45 minutes = .75 of an hour;
Example: If a student punches in at 7:11 you should round the time to 7:15 and they left at 4:25–round the time to 4:30. Using these rounded figures, the student worked 9.25 hours for the day.

PLEASE NOTE: Student Retirement

Federal law requires that students must be enrolled for a minimum of 6 credit hours (graduate student minimum 3 credit hours) for the term in which they are employed to be exempt from the Colorado Student Retirement Plan. The only exception to this Federal law is that any student working in the semester/quarter in which they will graduate, are not held to the above minimum credit hour requirement.

Please contact CU Employee Services at (303) 860-4200 with any questions, or visit their web page for more information about the Student Retirement Program.​​​​​​​​​​​​​

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