Documenting Attendance:
Federal regulations require that Title IV aid recipients begin attendance in a class to establish eligibility for the funds. Institutions are required to document that attendance began in classes where a student drops, withdraws, or receives an ‘F’ grade. Faculty will be asked to document that attendance has begun. If attendance cannot be confirmed, all aid will be canceled for the term.
Withdrawal Procedures:
Withdrawal procedures vary by campus. The student may contact the Registrar’s Office for more information.
- Denver Campus Students
- Financial aid recipients planning to withdraw (drop all classes) should meet with a Financial Aid Advisor prior to withdrawing. To withdraw, the student must complete the Schedule Adjustment Form and follow the instructions carefully to avoid processing delays.
- The Anschutz Medical Campus Students
- Financial aid recipients planning to withdraw (drop all classes) should meet with a Financial Aid Advisor prior to withdrawing. To withdraw, the student contacts his/her program/advisor.
Repayment of Unearned Funds to Federal Programs:
The university will apply the Return of Title IV Funds (Return) calculation to determine the earned and unearned portions of Title IV aid. The calculation amount of unearned funds depends on the amount of time the student spent enrolled in the class.
- The university will calculate the percentage of Title IV aid earned as follows:
- Days Attended / Days in Enrollment Period = Percentage Completed (earned)
- Students withdrawing prior to completing over 60% of the term in which federal aid was disbursed will be required to return all or part of the financial aid disbursed for the term. This applies for both official and unofficial withdrawals. The Bursar’s Office will bill the student’s account for the amount owed.
- Students withdrawing after 60% of the term in which federal aid was disbursed will earn 100% of federal aid. The student will not be required to pay back federal funds.
- Allocation of federal funds to be returned: Once the amount of federal aid to be returned has been determined, it is returned by reducing aid received during the term from which the student withdrew. Work-Study will be reduced to the amount earned during the current and previous terms if applicable. Funds will be allocated to the aid programs in the following order:
- Unsubsidized Direct Stafford Loans
- Subsidized Direct Stafford Loans
- Federal Perkins Loan
- Direct PLUS Loans
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Federal TEACH Grant
Repayment of Unearned Funds to State and Institutional Programs:
The university will also determine the earned and unearned portions of any state or institutional funds aid. This calculation is separate from the Return of Title IV Funds calculation. Students will be required to repay state and institutional funds based on their withdrawal date.
- Pre-census: Students withdrawing on or before the census date will be required to return all state and/or institutional aid received for the term. The Bursar’s Office will bill the student’s account for the amount owed.
- Post-census: Students withdrawing after the census date will earn 100% of state and institutional funds for the term. The student will not be required to pay back state or institutional funds.
Tuition Refund Policy and Tuition Appeals Policy:
Drop/Add Late Registration (Tuition Refund Policy): Complete adjustment of tuition and fees will be made on drop/add changes through the first ten days of classes only. No refunds for any changes will be made for dropping courses after the tenth day of classes.
Tuition Appeals Policy: Students who feel they have an extenuating circumstance that justifies an exception to financial obligations may appeal to the tuition appeals coordinator. Please refer to the University Tuition Appeals Policy for more information.
If the student is granted a refund of tuition and fees, all or part of the refund will be used to repay financial aid before it is released. The student is responsible for paying any additional charges on his/her account.
Exit Counseling and Repayment:
Students who received any loans or a TEACH Grant must complete Exit Counseling for each type of loan borrowed, as well as the TEACH Grant. Please visit the following websites to complete the required Exit Counseling:
- StudentLoans.gov – to complete Exit Counseling for the following federal programs:
- Direct Stafford Loans (subsidized and unsubsidized)
- Direct Graduate PLUS Loan
- Direct Parent PLUS Loan
- TEACH Grant
- University Student Debt Management Office - to complete Exit Counseling for all institutional loans including:
- Federal Perkins Loan
- Federal Nursing Loan
- Nurse Faculty Loan Program
- Health Professions Student Loan
- Loan for Disadvantaged Students
- Medical Center Loan
- Medical Student Loan