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University of Colorado Denver

Office of Grants and Contracts
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Veterans Administration (VA) Partnerships

Office of Grants & Contracts


VA Intergovernmental Personnel Act (IPA) Agreements

Cost Reimbursement Contract in which the VA purchases services of specific University of Colorado Denver (UCD) staff on research projects.  Must be for a research purpose.  IPAs are for salary and benefits only.  Cannot be used for postdoc or admin support. The employee must be a permanent employee of UCD and have been employed for at least 90 days.

  • This is a temporary assignment of personnel between the Federal Government (VA) and UCD for research purposes
  • All IPAs between CU Denver and the VA require institutional approval and must be routed through InfoEd before they can be submitted to the VA for review
  • Please review the VA IPA Workflow Document to facilitate an efficient IPA submission and speedtype activation. The workflow document contains all necessary forms and information. The forms included in the workflow document are also listed below for quick access

NOTE: The VA will not approve IPAs after the IPA start date. Personnel should not start work until they have received an approved IPA. All VA IPAs must be received by the VA atleast 30 calendar days prior to their effective date. All VA IPAs must be routed to the UCD OGC Office for review atleast 5 business days prior to the date they are due to the VA.
Memo - VA IPA Routing Policy Changes
        
 

CU Denver|VAMC Appointments & NIH Applications

For Federally sponsored projects, CU Denver faculty members with a dual appointment between the Veterans Affairs Medical Center (referenced as VAMC or VA) and CU Denver must maintain a valid MOU identifying their relationship between both parties on at least an annual basis as long as there are not any significant changes to the faculty member's distribution within that annual period. Please refer to the NIH Grants Policy Statement (10/10) Part II Subpart B Section 17.3 for further details. 

  • MOU states the distribution of the individual's time between the VA and CU Denver
  • Demonstrates NIH is not duplicating salary already paid by the VA
  • NIH may ask for a copy of the MOU at the JIT phase or prior to issuing the NOA
  • Faculty Member, Department Chair and VA Medical Chief signatures are required


Applies to proposals where personnel have a CU Denver|VA appointment and CU Denver will submit the proposal to NIH and more than 50% of the work will be completed on campus at CU Denver. The current MOU must be included with each proposal routing that includes personnel with CU Denver|VA dual appointments.

It is the PI's and the department's responsibility to ensure that all joint CU Denver|VA personnel listed on the budget page have disclosed the CU Denver|VA effort information on the budget page and justification. The PI and department must ensure a current MOU is routed with the NIH proposal. Grants and Contracts will work to assist departments in a more complete implementation of this requirement if applicable. ​​

             Note: Current MOUs must be submitted with proposal applications. The MOU submitted with the InfoEd                                    routing should not include any effort from the proposal application as that information is prospective until                                     an award is made.

             If the application is awarded and results in a significant change in FTE or professional responsibilities for                                  either appointment, an updated MOU should be submitted to OGC PreAward at the time of award. Updated MOUs                    can be sent to xenia@ucdenver.edu and must reference the InfoEd proposal number. 

              If the requested personnel does not have a dual appointment in place at the time of proposal, an updated MOU               must be submitted at the time of award.

              If the awarded application does not significantly change the MOU, then the current MOU can remain on file.

Appointments

As an institution, CU Denver has established an upper appointment limit for CU Denver|VA dual appointments at 150% (60hrs). No single appointment between CU Denver or the VA can exceed 100% (40hrs). Appointments on the VA MOU must match the appointment entered into the VA personnel system and CU Denver PeopleSoft HCM. 

Budgeting for Submission to NIH

NIH Effort and Salary Calculator (Establishes effort and salary for SF424 budget forms and effort statement for budget justification)

  • Faculty effort and salary on NIH applications are requested using only the CU Denver portion of the appointment
  • Effort and Salary requested cannot include any portion of the VA appointment
  • Must apply the NIH salary cap when the annualized salary figure for the CU Denver portion of the appointment exceeds $187,000
  • CU Denver institutional base salary must be consistent with PeopleSoft HCM or a memo signed by the appropriate appointing authority authorizing the proposed salary must be included with the routing
  • Modular Grants - Disclosure of the CU Denver|VA appointment should be included in the Budget Narrative. This is the only portion that will be submitted to NIH for this grant type. For internal purposes, the effort and salary should be included on the internal detailed budget with the InfoEd routing

Other Support

Instructions for completing NIH Other Support can be found at the below link.

NIH Other Support Instructions

Other Support Example - CU Denver|VA Dual Appointments


VA Contracts

Applies to proposal applications where more than 50% of the work will be completed at the VA site and the proposal has CU Denver personnel. 

Applies when the CU Denver portion of the VA proposal is more than salary and benefit budget line items. 

These contracts are routed through InfoEd similar to any other pending contract with CU Denver.


Denver Research Institute (DRI) Joint Personnel Agreements (JPAs) - Complete Information Coming Soon

CU Denver Personnel Working at the VA - Cost Reimbursement Contract in which the DRI provides salary reimbursement for each CU Denver employee devoting effort at the VA. 

DRI Personnel Working at CU Denver - Procurement Contract in which CU Denver provides salary reimbursement for each DRI employee that is devoting effort at CU Denver. 

DRI Subcontract - When there is a separate scope of work conducted at CU Denver, DRI will issue a regular subcontract agreement.