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The Recruitment Toolkit

Recruitment Plan


​​A customizable plan to organize your recruitment strategy and materials. Please see the Recruitment Plan Template.​

The Recruitment Toolkit is a suite of ready-to-use, customizable and patient-friendly tools to generate knowledge of research participation and facilitate enrollment. Below is a list of all the resources, their intended purpose and audience.​

 

 Research Education

 
  
  
  
  
What are Clinical Trials?To explain clinical trials and ways to get involved in researchParticipantsWord.doc
Clinical Trial GlossaryTo define clinical trial and study terms in a lay-friendly mannerParticipantsWord.doc
Six Facts About Clinical Research ParticipationTo highlight important aspects of clinical research participationParticipantsWord.doc
 

 Research Engagement

 
  
  
  
  
Recently Diagnosed with <Specific Disease>? You can help speed a cure.To explain the unique role recently diagnosed individuals play in <specific> researchParticipantsWord.doc
Genetics and <Specific> Disease: What’s the Connection?To explain the role of genetics in <Specific> diseaseParticipantsWord.doc
Biomarkers: Finding a Test for <Specific> diseaseTo explain the importance of finding an objective measure of <specific> diseaseParticipantsWord.doc
Using Technology to Advance <Specific> ResearchTo describe the use of technology in research studiesParticipantsWord.doc
<Specific> Research Needs Control VolunteersTo highlighting the purpose and need for control volunteersParticipantsWord.doc
 

 Print Materials

 
  
  
  
  
Flyer TemplateTo promote your study and encourage individuals to learn more about participationParticipantsWord.doc
Flyer SampleTo reference for content and style guidance when creating a study flyerStudy teamPDF
Brochure TemplateTo promote your study and encourage individuals to learn more about participationParticipantsWord.doc
Press Release TemplateTo announce the start of study recruitment in publications directed toward your target populationParticipantsWord.doc
Guide to Creating Materials for Older VolunteersTo provide best practices for designing materials geared toward more senior individualsStudy teamWord.doc
 

 Community Engagement

 
  
  
  
  
Guide to Creating a Study Slide DeckTo provide best practices for creating a slide deck about your studyStudy teamWord.doc
Study Slide Deck TemplateTo present your study to potential volunteers at eventsParticipants, Referring physiciansPowerPoint
Guide to Organizing a Recruitment/Retention WebinarTo provide instructions and best practices for organizing a webinar for potential volunteers or study participantsStudy teamWord.doc
Webinar Slide Deck TemplateTo share study information with potential volunteers or study participants on a webinarParticipants, Referring physiciansPowerPoint
 

 Physician Referral Network

 
  
  
  
  
Physician Referral Letter/Email TemplateTo engage physicians about patient referrals to a studyReferring physiciansWord.doc
Study Pocket Card TemplateTo reference eligibility criteria when prescreening patientsReferring physiciansWord.doc
 

 Digital Channels

 
  
  
  
  
Guide to Creating a Study WebsiteTo provide instructions and best practices for designing a lay-friendly study websiteStudy teamPDF
Study Website SampleTo reference for content and style tips when creating a study websiteStudy teamPDF
Guide to Digital Marketing for RecruitmentTo provide best practices for using digital marketing to recruit study participantsStudy teamPDF
Social Media Content TemplateTo create Facebook and Twitter posts to engage your study population onlineParticipantsWord.doc
 

 Site Infrastructure

 
  
  
  
  
Study Staff Talking Points TemplateTo create centralized messaging and lay-friendly language to describe a studyStudy teamWord.doc
Study Staff Talking Points SampleTo reference for content and style guidance when creating study staff talking pointsStudy teamPDF
Thank You Letter/Email to Prospective Participant TemplateTo thank and reengage an individual who is considering participationParticipantsWord.doc
Study Enrollment SurveyTo gauge how recently enrolled participants feel about the study and strengthen your recruitment processParticipantsWord.doc
 

 Study Procedures

 
  
  
  
  
Calendar of Activities TemplateTo outline what to expect at each study visitParticipantsWord.doc
Calendar of Activities SampleTo reference for content and style guidance when creating a calendar of activitiesStudy teamPDF
Lumbar Puncture – Frequently Asked QuestionsTo explain the lumbar puncture procedure and address potential concernsParticipantsWord.doc
MRI – Frequently Asked QuestionsTo describe what to expect during a MRI and address potential concernsParticipantsWord.doc
DaTscan – Frequently Asked QuestionsTo describe what to expect during a DaTscan and address potential concernsParticipantsWord.doc

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