It is important the PDO be informed when a postdoc is leaving the appointment.
- It is the only way to keep the postdoc lists current.
- The PDO can begin the "exit" procedures, including inviting the postdoc for an exit interview.
- It enables obtaining forwarding contact information for tracking careers of our alumni.
A postdoc's appointment may end for various reasons. Among typical reasons are:
- end of appointment period SPECIFIED in the letter of offer (usual appointments are automatically renewed each year, just like other professional exempt positions)
- reaching term limit set by UC Denver's Postdoctoral Term Limits
- termination by department
- Postdocs terminated by the department must be reported on the Dean’s Personnel Action Report process.
- Dept must prep termination notice letter and send to Doug Kasyon in HR, cc PDO.
- When Doug returns approval, letter is routed for signatures and issued to postdoc.
Departmental Processing of Terminations/Separations
Terminations (or separations) from the University shall be processed in the normal way as for any University employee, EXCEPT no leave payout is processed; unused leave shall be forfeited.
- Employing unit forwards to PDO at least one of the following termination documents:
- Copy of resignation letter from employee that includes reason for leaving and final work date (email accepted), OR
- Copy of termination letter from employing unit to employee stating reason for termination and final work date, Postdoc termination template.docx OR
- Copy of “Departure” document sent to ISSS regarding termination of visa period.
- Copy of sponsor’s termination notice documentation sent to OGC may also suffice.
NOTE: Please do this about a month in advance, or as soon as possible, so that an exit interview can be arranged prior to the postdoc's departure.
2. Employing unit enters termination row on HRMS.
3. Employing unit requests Certificate of Completion for postdoc (optional).
Exit interview will be conducted, or exit information otherwise attempted to be collected, by the PDO.