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University of Colorado Denver

Office of Grants and Contracts
 

Policies and Procedures


 

Below are policies and procedures related to University of Colorado Denver Grants and Contracts:

 

 Untitled

 

 Audit

 Animal Research

 Classified Research

​Administrative Policy Statement,  Restricted, Proprietary and Classified Research3

 Clinical Trials

4

 Closeout of Sponsored Projects

Fiscal Policy 4-6, "Closeout of Sponsored Projects" - guidelines and procedures for reconciliation, reporting and close-out of sponsored projects. (PDF document; for Exhibits A & B go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section)5

 Conflict of Interest

University of Colorado Denver Conflict of Interest.  Link to the University of Colorado Denver Conflict of Interest Website which provides information on Conflicts of Interest, related policies and procedures6

 Contracting

7

 Cost Sharing

  • Fiscal Policy 4-8, "Cost Sharing" - provides guidance regarding allowable cost sharing; provides information regarding the financial and administrative impact of cost share; establishes procedures for tracking cost share commitments; and establishes the method of identifying all costs required to calculate the facilities and administrative (indirect) cost rate. (PDF document; for Exhibits A, A-1, B, B-1 go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section)
  • Award Administration with information on who to contact in Grants and Contracts for assistance
8

 Cost Transfers

Fiscal Policy 4-12, "Sponsored Projects Cost Transfers" - establishes guidelines and procedures for the transfer of costs between or to grant and contract sponsored projects. (PDF document; for attachments go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section) 9

 Department of Veterans Affairs Appointments

Veterans Affairs Medical Center Memorandum of Understanding for Effort on Grants and Contracts - for Individuals with Joint University and Department of Veterans Affairs Appointments10

 Facilities, Use of UC Denver

 Facilities and Administrative Costs (Indirect Costs)

12

 Faculty Handbook

 Federal Regulations

14

 Direct Charges to Federally Sponsored Projects

Fiscal Policy 4-7, "Charges to Federally Sponsored Projects" - establishes regulations and enforcement of Cost Accounting Standards on awards involving federal funds. (PDF document; for Exhibits A-E go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section)15

 Fiscal Misconduct

​Administrative Policy Statement,  Reporting Fiscal Misconduct16

 Fringe Benefits

 Gifts

  • Gift Management Project, System Controller's website - Links to new Gift Training, Journal Entries, Setup forms and other changes to the Management of Gifts.
  • Fiscal Policy 4-18, "Gifts Received from The Children's Hospital (TCH)" - This policy and related procedures provide information on a change in the handling of TCH gift funds.
  • Accounting for information and assistance on policies and procedures
18

 Health and Safety

 Human Subjects Research

 Intellectual Property (Patents, Inventions, Confidentiality, Materials Transfer)

 Misconduct in Research and Authorship

​Administrative Policy Statement,  Misconduct in Research, Scholarship, and Creative Activities22

 National Institutes of Health (NIH)

 National Research Service Awards (NRSA)

 Patient Confidentiality (or HIPAA)

HIPPA25

 Payments

 Preaward Project Number

Fiscal Policy 4-10, "Establishing a Sponsored Program/Project Without an Award Document" - establishes UCD guidelines for the establishment of a sponsored program/project prior to the receipt of the award document from the sponsoring agency (a Preaward). (PDF document; for attachments go to UC Denver Policies and Guidelines) 27

 Principal Investigator

 Prior Approval Requirements for Contracting with State Agencies

  • Fiscal Policy 4-19, "Awards or Subcontracts with State of Colorado Agencies" - establishes the procedure to follow to ensure appropriate F&A rates are included when submitting a proposal submission to or negotiating a contract with a State Agency. (PDF document; for attachments go to UC Denver Policies and Guidelines
29

 Proposals

30

 Program Income

  • Fiscal Policy 4-11, "Program Income" - establishes guidelines and procedures for the identification and reporting of grant and contract program income. (PDF document)
  • Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document)
31

 Purchasing

32

 Record Retention

33

 Residual Income from Fixed-Price Contracts

Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document)34

 Roles and Responsibilities

  • Fiscal Policy 4-13, "Roles and Responsibilities for Grant and Contract Administration" - establishes guidelines for the roles and responsibilities of principal investigators and their departments, and the Preaward and Postaward staff of Grants and Contracts in the administration and management of sponsored projects. (PDF document)
  • Administrative Policy Statement,  Fiscal Management Roles and Responsibilities 
35

 Routing and Approval

36

 Sponsored Research

​Administrative Policy Statement,  Sponsored Research Policies37

 Sub Contracts

38

 Stipends

 Subrecipient Monitoring

Fiscal Policy 4-17 "Subrecipient Monitoring" - Timely ongoing communication with and ongoing monitoring of organizations subcontracted by UC Denver.40

 Time and Effort Reporting on Sponsored Project

 Transferring Of Sponsored Projects

42

 Travel

Travel43


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