University of Colorado Denver

 

Office of Grants and Contracts

Policies and Procedures

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Audit Administrative Policy Statement,  Coordination of Audits Animal Research Office of Laboratory Animal Resources Classified Research Administrative Policy Statement,  Restricted, Proprietary and Classified Research Clinical Trials Fiscal Policy 4-1, "Clinical Trials" - establishes the guidelines and procedures for the management of clinical trials. (PDF document; for Exhibits A - E go to UCD Policies & Guidelines - AMC Campus Policies - Grants and Contracts section) Contract information with links to related forms Food and Drug Administration (FDA) Office for Human Research Protections (OHRP) The Belmont Report Closeout of Sponsored Projects Fiscal Policy 4-6, "Closeout of Sponsored Projects" - guidelines and procedures for reconciliation, reporting and close-out of sponsored projects. (PDF document; for Exhibits A & B go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section) Conflict of Interest University of Colorado Denver Conflict of Interest, Link to the University of Colorado Denver Conflict of Interest Website which provides information on Conflicts of Interest, related policies and procedures Contracting Contracts and Subcontracts with contact information and links to forms Fiscal Policy 4-2, "Expenditure Contracts and/or Subagreements Under Sponsored Awards" - establishes rules and guidelines for UC Denver contracting. (PDF document; for attachments go to UC Denver Policies & Guidelines) Fiscal Policy 4-15, "Contract Guidelines for Contracts with Other State of Colorado Agencies" - establishes rules and guidelines for UC Denver contracting with other State of Colorado agencies. (PDF document; for attachments go to UC Denver Policies & Guidelines) Administrative Policy Statement,  Contracting Authority  Cost Sharing Fiscal Policy 4-8, "Cost Sharing" - provides guidance regarding allowable cost sharing; provides information regarding the financial and administrative impact of cost share; establishes procedures for tracking cost share commitments; and establishes the method of identifying all costs required to calculate the facilities and administrative (indirect) cost rate. (PDF document; for Exhibits A, A-1, B, B-1 go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section) Award Administration with information on who to contact in Grants and Contracts for assistance Cost Transfers Fiscal Policy 4-12, "Sponsored Projects Cost Transfers" - establishes guidelines and procedures for the transfer of costs between or to grant and contract sponsored projects. (PDF document; for attachments go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section) Department of Veterans Affairs Appointments Veterans Affairs Medical Center Memorandum of Understanding for Effort on Grants and Contracts - for Individuals with Joint University and Department of Veterans Affairs Appointments Facilities, Use of UC Denver Administrative Policy Statement,  Use of Facilities by Non-University Groups -- Insurance Requirements Facilities and Administrative Costs (Indirect Costs) Fiscal Policy 4-4, "Facilities and Administrative Costs and Distribution of Recovery" - establishes the UCD guidelines for the acquisition and use of facilities and administrative cost recovery (or indirect costs). (PDF document; for attachments go to UCD Policies & Guidelines) Applicable F&A Rates Negotiated Agreement for Facility and Administrative Costs Recovery (PDF document) Faculty Handbook Faculty Handbook  Federal Regulations Code of Federal Regulations (CFR) Federal Acquisition Regulations (FAR) or FARSite Office of Management and Budget OMB Grants Management (includes applicable circulars and standard forms) OMB Circular A-21 - Cost Principals for Educational Institutions OMB Circular A-110 - Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations OMB Circular A-133 - Audits of States, Local Governments, and Non-Profit Organizations Direct Charges to Federally Sponsored Projects Fiscal Policy 4-7, "Charges to Federally Sponsored Projects" - establishes regulations and enforcement of Cost Accounting Standards on awards involving federal funds. (PDF document; for Exhibits A-E go to UC Denver Policies & Guidelines - UC Denver Grants and Contracts section) Fiscal Misconduct Administrative Policy Statement,  Reporting Fiscal Misconduct Fringe Benefits Fringe Benefit Rates Gifts Gift Management Project, System Controller's website - Links to new Gift Training, Journal Entries, Setup forms and other changes to the Management of Gifts. Fiscal Policy 4-18, "Gifts Received from The Children's Hospital (TCH)" - This policy and related procedures provide information on a change in the handling of TCH gift funds. Accounting for information and assistance on policies and procedures Health and Safety Environmental Health & Safety Department Human Subjects Research Colorado Multiple Institutional Review Board (COMIRB) Required Education in the Protection of Human Subjects Intellectual Property (Patents, Inventions, Confidentiality, Materials Transfer) Bio/Medical Technology Transfer Office Misconduct in Research and Authorship Administrative Policy Statement,  Misconduct in Research, Scholarship, and Creative Activities National Institutes of Health (NIH) Funding & Tools Grants Policy and Guidance Sabbatical Requests on NIH Grant Awards Small Business Innovation Research Programs (SBIR) Implementation Policy National Research Service Awards (NRSA) Understanding NRSAs Patient Confidentiality (or HIPAA) HIPPA Payments Administrative Policy Statement,  Bank Accounts and Investments  Payments to be Directed to the Grants and Contracts Lock Box Preaward Project Number Fiscal Policy 4-10, "Establishing a Sponsored Program/Project Without an Award Document" - establishes UCD guidelines for the establishment of a sponsored program/project prior to the receipt of the award document from the sponsoring agency (a Preaward). (PDF document; for attachments go to UC Denver Policies and Guidelines) Principal Investigator Eligibility Prior Approval Requirements for Contracting with State Agencies Fiscal Policy 4-19, "Awards or Subcontracts with State of Colorado Agencies" - establishes the procedure to follow to ensure appropriate F&A rates are included when submitting a proposal submission to or negotiating a contract with a State Agency. (PDF document; for attachments go to UC Denver Policies and Guidelines Proposals Grants Contracts See Routing and Approval (below) Program Income Fiscal Policy 4-11, "Program Income" - establishes guidelines and procedures for the identification and reporting of grant and contract program income. (PDF document) Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document) Purchasing Administrative Policy Statement,  Propriety of Expenditures PSC Policy and Procedure Statement Official Function Authorization Sensitive Expenditures Record Retention Administrative Policy "Retention of University Records", This policy establishes the principles and processes for the retention and disposal of university records, outlines the roles and responsibilities associated with this process, and provides records retention schedules for the university. Residual Income from Fixed-Price Contracts Fiscal Policy 4-20, "Retaining Residual Income from Fixed-Price Contracts" - establishes guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts. (PDF document) Roles and Responsibilities Fiscal Policy 4-13, "Roles and Responsibilities for Grant and Contract Administration" - establishes guidelines for the roles and responsibilities of principal investigators and their departments, and the Preaward and Postaward staff of Grants and Contracts in the administration and management of sponsored projects. (PDF document) Administrative Policy Statement,  Fiscal Management Roles and Responsibilities  Routing and Approval Fiscal Policy 4-5, "Sponsored Projects Application/Proposal Approval Process" - delineates responsibilities for the approval of UC Denver applications for extramural funding and program sponsorship. (PDF document; for attachments go to UC Denver Policies and Guidelines) Basics of Routing (Proposal Review & Endorsement) Sponsored Research Administrative Policy Statement,  Sponsored Research Policies Stipends National Institute of Health Stipend Rates (Fiscal Year 2000 - 2006) Subrecipient Monitoring Fiscal Policy 4-17 "Subrecipient Monitoring" - Timely ongoing communication with and ongoing monitoring of organizations subcontracted by UC Denver. Time and Effort Reporting on Sponsored Project Fiscal Policy 4-21, Time and Effort Reporting on Sponsored Project Transferring Of Sponsored Projects Fiscal Policy 4-16, "Transfer of Sponsored Project Financial Commitments Not Involving Assets To Other Organizations" - how to manage the transfer of financial commitments to another organization. (PDF document; for attachments go to UC Denver Policies and Guidelines) Transfer of National Institutes of Health Awards to UC Denver Travel Travel