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University of Colorado Denver

Office of Grants and Contracts
 

Non Competing Continuation

Office of Grants and Contracts


 

Use the PHS 398 forms and instructions revised 11/2007 for paper submissions and the SF424(R&R) forms for electronic submissions.

Documents required, and the order in which they should be submitted:

Face Page* (Form Page 1) relative to, and signed by subrecipient organization's Principal Investigator and Authorized Representative. For NIH electronic submissions, you may route a signed subrecipient template letter (DOC) to fulfill this requirement.

Detailed Budget for Initial Budget Period* (Form Page 4)

Non-modular applications (paper submission):

  • The subrecipient's total direct costs should be entered on the SUBTOTAL DIRECT COSTS FOR INITIAL BUDGET PERIOD line. The CONSORTIUM/CONTRACTUAL COSTS - DIRECT COSTS line should be blank unless the subrecipient has a subrecipient of its own.
  • Use the CONSORTIUM/CONTRACTUAL COSTS FACILITIES AND ADMINISTRATIVE COSTS line to list the subrecipient's F&A
  • The TOTAL DIRECT COSTS FOR INITIAL BUDGET PERIOD line should include the total of the subrecipient's direct costs and F&A costs.

Non-modular applications (electronic submission):

  • Complete R&R Subaward Budget Attachment Forms for each subrecipient organization.

Modular applications (electronic and paper submissions):

  • This information is for internal use only.  A spreadsheet with equivalent information is acceptable.

Budget for Entire Proposed Period of Support* (Form Page 5)

Non-modular applications (paper submissions):

  • Enter the subrecipients total direct costs on the SUBTOTAL DIRECT COSTS line. The CONSORTIUM/CONTRACTUAL COSTS-DIRECT line should be blank unless the subrecipient has a subrecipient of its own.
  • The CONSORTIUM/CONTRACTUAL COSTS-F&A line should list the subrecipient's F&A costs
  • The TOTAL DIRECT COSTS line should include the total of direct costs and F&A costs for subrecipient

Non-modular applications (electronic submission):

  • Complete R&R Subaward Budget Attachment Forms for continuation years for each subrecipient organization.

Modular applications (electronic and paper submissions):

  • This information is for internal use only.  A spreadsheet with equivalent information is acceptable.

Budget Justification** (use Continuation pages as necessary)

Checklist*

Non-modular applications (paper submissions):

  • Complete a Checklist Form Page relative to subrecipient organization.

Non-modular applications (electronic submissions):

  • This information is included in the R&R Subaward Budget Attachment forms.

Modular applications (electronic and paper submissions):

  • This information is for internal use only.  A spreadsheet with equivalent information is acceptable.

Biographical Sketches (Biographical Sketch Format Page)

  • All Key Personnel and Other Significant Contributors , regardless of funding request
  • Maximum 4 pages in length
  • Sections A (Positions and Honors) and B (Publications) together may not exceed two of the four-page limit
  • Do not include award amounts or percent effort for projects in Section C (Research Support)

Resources (Resources Format Page) relative to the subrecipient organization

Other Support (Other Support Format Page)

Do not submit with the initial application unless specifically requested (e.g., RFA instructions). This information will be requested just-in-time for the release of the award to determine overlap for likely award candidates. When Other Support is requested, submit for Key Personnel only. This information is not required for Other Significant Contributors unless NIH specifically requests it.

Consortium Letter

NIH no longer requires this letter. The subrecipient's signed Face Page (Form Page 1) covers the same assurances and certifications as the separate Statement of Intent to Enter a Consortium Agreement letter. Please note that a consortium letter may not be submitted in lieu of a signed Face Page.

The grantee institution, i.e., the “prime” institution, has the specific responsibility for ensuring that all required assurances are obtained from the subrecipient (e.g., human and animal subject assurances).

*Do not submit to NIH with modular grant applications. While NIH does not require submission of these documents, the Grants and Contracts office does. Please submit this information with your internal proposal routing. Budget information does not need to be provided on the official NIH forms but must include the same level of detail as the forms (institutional base salary, effort, fringe benefits, etc.)

**For modular grant applications, only the personnel justification will be required by NIH. The remaining information is for internal use only.

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