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Office of Grants and Contracts
 

Just In Time

Office of Grants and Contracts


 

"Just-In-Time" is a procedure used by NIH to postpone the collection of certain information normally required for all competitive proposals. The information for applications with a likelihood of funding is submitted “just-in-time” for awards to be made.

This delayed exchange of information significantly relieves the administrative burden for the 75% to 80% of applicants who will not receive an award. In addition, the information that is exchanged "just-in-time" for award will be current, rather than several months old (which often necessitates a request for updated information).

At this time NIH e-mails a request for just-in-time information to the PI and OGC. A link to "JIT" in the PI's NIH eRA commons account is not a request for information.

General Information for Competitive Proposals Currently Subject to Just-In-Time

  • IRB approval (can list as “pending” on the face page and file protocol once initial round of review successfully passed, assuming you will have time to obtain IRB approval in time for the award to be released)
  • Required Education in the Protection of Human Subjects (letters certifying completion of required education will be requested just prior to the release of the award)
  • IACUC approval (can list as “pending” on the face page and file protocol once initial round of review successfully passed, assuming you will have time to obtain IACUC approval in time for the award to be released)

Particular Just-In-Time Instructions for Specific Types of Proposals

  • Modular Grant Proposals (Competitive) In addition to the above three items of information that can be considered to be under just-in-time rules for all competitive proposals, the following is also treated as just-in-time information for Modular Grant proposals:
    • Other support pages will be requested just-in-time
  • Career Development Proposals (Competitive) In addition to the above three items of information that can be considered to be under just-in-time rules for all competitive proposals, the following is also treated as just-in-time information for Career Development proposals:
    • Detailed budget (Form page DD) will be requested just-in-time
    • Other support pages will be requested just-in-time
    • Checklist page (Form page II) will be requested just-in-time
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