Three teams from the School of Medicine were recognized
Friday for their efforts to create and implement process improvement tools that
save time and money for the University.
The CU Shared Practices
awards honor employees who offer innovative solutions that have positive
impacts on job performance. The award ceremony allows the winners to share
their ideas with the rest of the University community.
The award-winning ideas were displayed at the ceremony,
which featured CU President Bruce Benson and other top University officials.
The winning ideas from the School of Medicine were the Administrative
Professional Toolbox, a Process Mapping system developed by the Department of
Neurology and Laboratory Mopping System Evaluation for the vivarium.
The Tools for Success program helps administrators on
campus “do it right the first time” by providing monthly training sessions on
hiring, salary-setting, procurement, fiscal reporting and a range of other
topics where training is often not available.
The 90-minute monthly sessions are coordinated to occur
at times of the year when the extra attention is timely and has resulted in
less time chasing information to answer individual questions and fewer process
The team consisted Cheryl Welch, Terri Carrothers, Madeline
Sembrat, Lisa Stanford, Chris Scanlan and Peggy McIntosh.
The Department of Neurology has experience remarkable
growth in recent years, adding nine faculty members and creating 12 new
administrative positions in the past three years. That growth, along with usual
employee turnover, created a need for better training documentation.
To better track of institutional knowledge and to avoid
reinventing the wheel for each new employee , staff administrators created
“process maps” to introduce new employees to ways to handle the Department’s
administrative needs. Those maps, essentially swim-lane diagrams, describe
visually what had been a “wall of words” in other documentation.
Team members honored were Kathy Illian, the department’s
director of finance and administration, and Leah Lleras, the department’s
manager of human resources and faculty affairs.
The team at the vivarium evaluated and implemented a new
mopping system that decreased labor time, chemical and water usage and
maintained bioexclusion requirements.
With the new system, changes cut labor time3,900 hours, translating
to $108,030 in savings, and decreased chemical usage by 619 gallons, saving
$8,366, and 40,794 gallons of water.
The team included Jori Leszczynski, director of the
office of laboratory animal resources, Michelle Wallace, Jamie Tackett and