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School of Medicine Web Design

The University of Colorado Anschutz and Denver campuses use a content management system called Microsoft Office SharePoint Server to manage all university Web pages.

MOSS is entirely Web-based. Within the School of Medicine, all departments, centers, institutes and individuals use a set of our school's branded MOSS templates to give the school a common look and feel, yet are customizable enough to create a unique identity for individual units.

Please contact us with any questions. 

Tonia Twichell, SOM Web Content Coordinator
tonia.twichell@ucdenver.edu , phone 303-724-6442

Michael G. Miller, SOM Web Support and Training Coordinator
michael.g.miller@ucdenver.edu , phone 303-724-4112

Mark Couch, SOM Director of Communications, Marketing and Outreach
dan.meyers@ucdenver.edu , phone 303-724-5377

 

WHERE DO I START?

1. Form a website redesign committee and build a site map.
2. Go to SharePoint 2010 Training (previously called MOSS).
3. Review the SOM Template Content Style Guide and the SOM MOSS Web Template Standards. 
4. After training, submit the site build-out form. You will then receive an email with a link to your new site.
5. Sign in to your website and begin creating your Web pages.
6. Complete the launch itinerary. 
7. Request a UC Denver URL based on campus and SOM requirements, as well as any alias (shortened) URLs.

WHAT IF I WANT TO PAY SOMEONE TO MIGRATE OUR SITE?

1. Form a website redesign committee and build a detailed site map.
2. Submit the site build-out form. You will then receive an email with a link to your site.
3. Review the SOM Template Guideline Style Guide to know what presentation options (tabs, tables, accordians, searchable tables, etc) you would like to use on your pages.
4. Build a site map (see examples) outlining every sub-site and every page on your site.
5. Complete copy decks with up-to-date content, photos and reusable content.
6. Contact Development and Informatics Service Center (DISC) or CITT to discuss building out your site. Give them your site map and copy decks.
7. Once the site is built, complete the launch itinerary two weeks prior to publication.
8. Request a CU Denver URL based on campus and SOM requirements, as well as any alias URLs.
9. Take training so you can keep your site updated.

We recommend attending the School of Medicine specific classes so that you can use the school's actual Sharepoint templates. Please do not drop in for classes; register so we can notify you if there is a location change or if a class is cancelled.

MOSS Training Schedule

Social media is in use throughout the CU community. The School of Medicine Facebook page can be found at Facebook.com/CUMedicine.

While there are no CU policies for social media, some guidelines have been created and you can find them below along with other organizations' examples. Please contact us if you have any questions about creating a social media presence.

CU Social Media Guidelines
CDC Guidelines
NIH Guidelines
How to get in trouble with Facebook

Length

One question that is often asked deals with the length of a posted video. Usually the shorter the better. It is very rare for users to consume an entire 45 – 60 minute video in one sitting. It is even a challenge for most videos over 10 minutes long. It is best to keep it under 10 Minutes - a good goal is to aim for 4 minutes. If you have longer content that must be posted, break it down into parts making it easier for the user to consume.

 

Format

MOV, MPEG, AVI formats can get very confusing. The most popular way to make video available on the internet is through a streaming server. This allows users to view part of the video as the rest downloads to their temporary memory. Each streaming server utilizes a different format. For example, the UC Denver Downtown campus has a Flash Media Server - their preferred format is Flash Video (.flv).

There are many services like YouTube or Viddler that can do all the difficult work for you. Simply upload one of several  accepted formats and they will encode and host the file for you on their streaming server. They will then provide you the necessary embed codes and or links to make the content available on your website. Their systems are all configured to optimally deliver video to the Internet. This includes aspect ratio, window size and file size. 

 

Permission / Copyright

This is a very important thing to think about when posting video to the Internet. If you are not the Author/Creator of the original content you may not be entitled to publically post it. Anytime you have a staff member bring a dvd or tape that needs to be converted and hosted, you should ask for them to obtain written permission from the publisher or copyright holder.

Set up:
Reqest a website: MOSS site build-out form
Request a URL or alias: URL Requests
Review URL guidelines: SOM URL guidelines
What is a site map: Site map examples
Use Copy Decks: Samples
Request a MOSS Calendar: Calendar Request Form

Training information:
Go to training: Training Schedule
Register for training: Registration form
Guides on how to use Sharepoint: Tip Sheets
Sharepoint training guides: Tutorials
How to build a form or survey: Forms/surveys
How to add items to a calendar: Job Aid

Style Guide and Standards:
Template Content Style Guide (.pdf)
SOM MOSS Web Template Standards (.pdf)

Post build-out:
Improve search engine results: Best Bets Link
How to launch your site: Launch Itinerary (.pdf)

Miscellaneous:
Register an outside user: Sponsored User Self Registration
Contract someone to build your site: DISC or CITT
Free photo editing tools: Adobe, Picasa
Request a calendar: Calendar Request Form