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University of Colorado Denver College of Liberal Arts and Sciences

College of Liberal Arts and Sciences at UC Denver
 

CLAS Policies, Forms & Procedures

Course and Curriculum Proposals/Revisions


Course Proposal/Revision Instructions and Procedure

Course proposals shall be reviewed by a subcommittee of the Educational Policies and Curriculum Committee (EPCC). The subcommittee shall consist of the chair of the EPCC and3-4 voting members of EPCC each semester. The membership of the committee should rotate each semester and should include representation from the different discipline areas whenever possible (i.e. humanities, social sciences, physical/natural sciences and integrated sciences). This procedure refers only to dealing with individual course proposals—the purview of the curriculum committee that existed until Fall 2006. Deadlines for submitting proposals for review are published at the beginning of each semester. (In fall, the final date for inclusion in the next catalogue is also provided.) Proposals are generally reviewed and departmental chairs contacted with the results by email within two to four weeks.

Course Proposal and Revision Form

All forms must be submitted electronically by the department chair or program director to the Dean’s Office staff liaison for the curriculum subcommittee. EPCC considers submission by the chair as confirming that the department has reviewed and approved the proposal. Fill out all the heading material that is appropriate for the course, including course prefix and number in the top right corner, college, effective term and boxes indicating type of proposal.

Courses with an interdisciplinary prefix (e.g. HUM, SSC) must be reviewed by an interdepartmental committee. Names and departments of the committee members must be listed on the "reviewed by committee" section #14 of the course proposal form. In addition, the chairs of each of the departments of the discipline must send an email to the dean's office giving their department's approval for the program or course. The same approval and review will be required for disciplinary tracks, certificates, minors, and programs.

Course Revisions

Complete only the first page of the Course Proposal/Revision form.

1. Current Course Title – fill out (as well as previous title if this is a course title change).

2. Revision Type – Fill this section out ONLY if this is not a new course proposal. “Other” currently refers to such issues as reactivation of a course or adding a stacked course (a 5000 to a 4000 or a 4000 to a 5000 existing course). Please specify other type. For cross-listing: forms from the chairs of both departments must be received by EPCC before the cross-listing will be considered.

3. Course type – fill out for new courses only.

4. Credit hours – fill out for new course and credit hour revisions only.

5-8. Fill out for new courses only. If course is repeatable, please type in if it is only repeatable with a different title or topic.

9. Fill out for new courses and description revisions only. Please leave out phrases such as “in this course, this course will,” and stay within the 40 word limit.

10-11. Fill out for new course or revision of prerequisites or new cross-listing only.

New Course Proposals

Complete both the first and second page of the Course Proposal/Revision form. Please be sure to include a proposed or current syllabus. The shortened syllabus must cover the following areas or it will not be reviewed by the EPCC:

  • Course information to include the department, course number, course title. (For GT Pathways or core designation, addition approval is required.)
  • Required and optional course materials including texts, workbooks, outlines, etc.
  • Sample grading policies: weighting, scale, late penalties, specific attendance/participation requirements if any, whether you use +/- grading or not.
  • Course Schedule: Sample schedule should include the tentative sequence of
    course topics, the preparations or readings, and the assignments due. Dates do not need to be provided.

For new stacked courses: The difference in expectations, assignments and grading between the levels must be stated. A syllabus showing the differences is required.

Review

After EPCC has reviewed the proposal, the EPCC chair will contact the department chair by email. If the proposal has been accepted, the department chair will then need to sign the proposal in the Dean’s Office or may download the approved electronic version, sign and send the hard copy to the Dean’s Office at Campus Box 144. If the proposal requires revision or further information, the department chair will be asked to provide that information before the proposal is reviewed again.

Curriculum Proposal and Revision Instructions and Procedures

New or Revised Minors, Certificates or Options within Majors

These curricular changes should be approved by the department chair and then sent to the CLAS Educational Policies and Curriculum Committee (EPCC). All proposals should be submitted electronically to the Dean’s Office staff liaison to EPCC, who will then distribute the proposals to the committee members. The EPCC has established the following guidelines for certificates and minors, and proposals for these must conform to these guidelines to be reviewed by the committee:

Criteria for Minors and Certificates

Background: In the last few years, the EPCC has seen rapid growth in the number of proposals submitted for formal certificate programs. These graduate and undergraduate certificate programs are usually designed by an individual department, entail 9-20 credit hours of specialized course work, and result in a student receiving a formal "certificate" notification on their CU transcript. Certificate programs are available to any student (including those who are non-degree seeking) who completes the requisite course work. Some departments design "admissions" criteria of their own for students enrolling in the certificate program, but many do not. Examples of certificate programs that have now passed EPCC review and are formally transcripted programs include: Communication Management, Geographic Information Science, Historic Preservation, and Professional and Multimedia Writing. Departments use these certificates to recognize advanced, specialized knowledge of their students and to build important non-degree programs that will be of service to the broader Denver community.

Below is a template of expected minimum standards for any proposed minor, certificate program or option. Meeting these minimum standards does not guarantee EPCC approval, for EPCC will still play the role of insuring the program quality: that it coheres as a whole; that it is an appropriate UC Denver minor, certificate, or option; and that it does not duplicate other offerings.

The Minor

  1. Minimum credit hours: 15
  2. Minimum upper division credit hours: 6
  3. Minimum hours in residency: 9
  4. Minimum GPA and allowable grades: 2.0 minimum GPA, with at least 12 hours at C or higher
  5. Admissions requirement: CU/CLAS existing requirements
    In addition, for multidisciplinary minors, EPCC would like to see:
  6. an introductory course to the multidisciplinary approach or theme
  7. an upper division capstone or theory course that synthesizes material
  8. a list of electives that can be taken and/or an indication that an advisor will oversee the choices so that there is some coherence in the grouping

The Certificate Program

  1. Minimum credit hours:
    12 for an undergrad certificate
    9 for a graduate certificate
  2. Minimum upper division credit hours:
    6 for an undergrad certificate
    at least 6 hours of a graduate certificate must be graduate-level courses
  3. Minimum hours in residency:
    Since a certificate is a CU certification of a student's specialized knowledge in an advanced subject matter, all courses in a certificate program are expected to be taken in residency at UC Denver. Exceptions can be made when a department makes its case to EPCC.
  4. Minimum GPA and Allowable grades:
    2.0 minimum GPA with no course below a C for an undergrad certificate
    3.0 minimum GPA with no course below a B- for agraduate certificate
  5. Admissions requirements: Designed at the department's discretion.

The opinion of the EPCC is that if a student receives a minor or major from a department, those same courses can be used toward the requirements for a certificate.

The Option

  1. Required courses
  2. Elective courses
  3. How the option relates to the major or degree

Once a minor, certificate or option is approved, contact the dean’s office to start the process for assigning a code so that it will be recorded on the transcript.

New Degree Programs

The process of approving new degrees is lengthy and involves approval at the department, College, Campus, System, and Regents levels. Department chairs should discuss plans for a new degree with the Associate Dean for Curriculum and Student Affairs before initiating the process. Proposals for new programs and curricula (as well as all associated courses using the above course review process) must be approved by the EPCC and then passed to the Dean.

Materials to Submit Electronically for EPCC Review of Programs: at least 14 days prior to scheduled EPCC meeting.

  • Cover letter from department, program, or unit head briefly outlining and explaining the need for the proposed change, addition, or deletion.
  • Support materials needed to provide clarification that may include a description of the existing program and proposed alterations, a fuller description of the proposed program (including description of curriculum), data to justify proposed change, addition, or deletion, etc.
  • The proposal is reviewed within two regular meetings of the EPCC. The committee may request additional information or clarification be submitted in written form, or may invite the department chair or other representative to attend a future EPCC meeting.

The CU Board of Regents requires that all new degree or curriculum proposals follow the established CU Board of Regents Format.