When considering international travel:
- Learn about the risks and security advice for destination countries via websites of the following: International SOS, CDC, US State Department, and other countries’ foreign offices, and news agencies.
- If you plan to travel to destinations with a U.S. Department of State travel warning, countries with a Center for Disease Control and Prevention health travel warning, or countries that are sanctioned by the United States, send an email to the Office of International Affairs so that we may provide some guidance and additional resources for your pre-departure travel preparations.
- Learn about the entry and exit requirements of your destination country(ies). Some countries require that your passport remains valid for at least six months after your travel return date, and require a certain number of blank visa pages in your passport. Consult the destination country embassy for information or start with the U.S. Department of State website.
- Based on the risks, plan your logistics - including safe transportation options and safe accommodations. Plan control measures for risks, and plan support requirements to minimize your risk exposure.
- If you are unsure of appropriate risk mitigation procedures, contact the Office of International Affairs: +1 (303) 315-0036; firstname.lastname@example.org.
- Be aware of your export control obligations. Review the Office of Regulatory Compliance website and contact them if further guidance is needed: +1 (303)724-1010; email@example.com.
- Understand that the University of Colorado has purchased blanket emergency medical and evacuation insurance for all of its faculty and staff travelers that are not traveling internationally with students. Learn more about the policy at www.geo-blue.com. The University Group Access Code is: QHG99999UCBT. Please note that this insurance policy does not cover pre-existing conditions nor routine medical care
- If considering any travel to Afghanistan, Algeria, Egypt, Iraq, Libya, Mali, Mauritania, Niger, Sudan, South Sudan, Syria, Somalia, or Yemen, please note that travel to these countries requires insurance carrier pre-approval. In addition, per the Chancellors' Communique: Travel Policies of December 4, 2014, travel to the Ebola-affected countries of Sierra Leone, Liberia, Guinea and Mali also requires pre-approval. Please email University Risk Management at firstname.lastname@example.org and email@example.com with the following information at least 30 days prior to departure to determine whether coverage may apply:
- Countries to be visited
- Dates to and from
- Purpose and activity
- Understand that the University of Colorado is a member of International SOS (membership #11BCAS000006). Thus, university travelers may use the International SOS website and services to gain general advice on medical providers, country specific risks, or other issues requiring advice before or while traveling abroad. International SOS is not the university’s emergency medical nor emergency evacuation provider.
When international travel is confirmed:
- Book your travel with Christopherson Travel, the university’s preferred travel agent. Your itinerary will then be automatically uploaded into the CU travel database.
- If you do not book your travel through the university’s preferred travel agent, log on to International SOS with membership number #11BCAS000006 to log your university-related travel in the CU Traveler Database using MyTrips.
- If you are a U.S. citizen, enroll in the U.S. State Department STEP program. If you are a foreign national, enroll in your home country’s travel program if one exists.
- If appropriate, make an appointment with a travel clinic for immunization and prescription guidance.
30 Days prior
30 days before departure:
- Identify in-country emergency contacts such as embassies, local police, medical facilities, and local contacts. Write these numbers on the tear-off portion of the International Travel Checklist.
- If driving an automobile internationally, purchase country-specific auto insurance for liability and physical damage. However, we do not recommend university personnel to operate vehicles while abroad.
- Prepare communication options that ensure your ability to contact emergency services. Consider unlocking your phone and purchasing a local SIM card, buying a cell phone in country, or if telecommunications are difficult, bringing a satellite phone. Determine in advance how you will keep your phone charged.
15 Days prior
15 days before departure:
- Save emergency contacts on your devices and create a non-electronic
- Make copies of your passport and keep them in various pieces of luggage as well as an electronic redundancy. Give a copy of your passport to your U.S.-based emergency contact.
- Notify your credit card companies and bank as to where and when you will be traveling if you will be using their associated credit/ATM cards.
- Make copies of both sides of the credit cards/ATM cards you will take with you and keep them in several places, including electronically, so that you may contact the card providers in case your cards are lost or stolen.
Only use trusted internet networks. Change passwords before and after your trip. Clear the browser history and trash after each trip.
University Property & Foreign Liability Insurance Coverage
Your University property and foreign liability insurance plan(s) may not apply in all international locations and may not be applicable to some of your activities while abroad. It also does not apply to flight or other travel interruptions, cancelations, or delays. We recommend that you consult the University Risk Management website for additional information on these university insurance programs or contact Campus Risk Management at firstname.lastname@example.org
Compliance & Legal Issues
University travelers should be aware of important regulatory compliance requirements involving Export Controls (data, substances, software, technology), Sanctioned Nations or Sanctioned Individuals (regulations pertaining to communications and information sharing), and other compliance issues pertaining to Animal Research and Human Subjects Research. If you are planning research collaboration abroad you may also need to consult with Technology Transfer about confidentiality agreements, liability, or forward looking collaborative agreements. Please contact the following University resources for advice on these issues: