Skip to main content
Sign In

University of Colorado Denver

University of Colorado Denver Office of International Affairs
 

Faculty/Staff International Travel Preparations


Faculty and Staff responsibilities at the University of Colorado Denver l Anschutz Medical Campus often require international travel for University business, clinical practice abroad, research, teaching, and other scholarly activities. International Travel may pose certain unique and increased risks to participants and to the University.

The Office of International Affairs is here to assist you with your travel preparations. All University travelers should aquaint themselves with the information provided below. After a University traveler has booked travel arrangements through the University's ​prefered travel agent, the trip will be uploaded automatically to the International SOS database and OIA will send pre-departure travel information​​. Travelers not booking through the University's prefered travel agent​​​ must follow the travel registration guidelines below.


University Requirements

University Requirements

International travelers are responsible to understand and follow University of Colorado Denver l Anschutz Medical Campus policies, procedures and guidelines, U.S. laws, as well as the laws of their host country, while traveling abroad:

​International Travel Policy for Faculty and Staff

​International Travel Checklist

​Travel Authorization Policy 4024 from July 20th, 2012

Procurement Services Center Travel Site

Office of Regulatory Compliance

Travel with others

The University assumes no obligation for the safety of individuals who are not traveling on official University business inclusing independent contractors, family members and other non-University travelers.

  • Volunteers will be required to sign the Authorized Volunteer Agreement

  • Family members/traveling companions who are not University employees or qualified volunteers will be required to sign the Travel Agreement, Notice of Risk and Waiver of Responsibility.

  • Other travelers inclusing students or those not affiliated with the University will be required to sign the General Notice to Participants of Risk and Waiver of Responsibility.

  • The waiver form can be found on the Risk Management website under their respective name and must be emailed to International Risk Management Committee prior to your departure date.

Entry and Exit

Entry and Exit

Passport and Travel Destination Country Entry Visa

Entry and exit requirements for U.S. citizens to international destinations can be found at the U.S. Department of State website. Consult with the destination country embassy for additional information. Some countries require that your passport remains valid for at least six more months and want a certain number of blank visa pages left in your passport.

There are many service providers that can assist on obtaining an entry visa. The Office of International Affairs has used Travel Document Systems, Inc (TDS) as well as Passport Visas Express. Both are independent visa and passport processing agencies that charge for their services.

Countries with Official Travel Warnings/Travel Health Warnings

Countries with Official Travel Warnings/Travel Health Warnings

Required Notification

University staff and faculty who will be traveling to countries and regions with a Travel Warning or Travel Health Warning must notify OIA: Click here

Student Travel to countries and regions with a travel warning or travel health warning is suspended and must be appealed.

Residents/Fellows Travel to countries and regions with a travel warning or travel health warning is suspended and must be appealed.

Travel to OFAC Sanctioned Nations

Travel to OFAC Sanctioned Nations

Required Notification

University staff and faculty travel to Sanctioned Nations must notify OIA due to potential federal regulations: Click Here

Student Travel to countries and regions with a travel warning or travel health warning is suspended and must be appealed.

Residents/Fellows Travel to countries and regions with a travel warning or travel health warning is suspended and must be appealed.

Travel Registration

Travel Registration

State Department Registration

University travelers must register their international travel with the U.S. Department of State. This information enables the Department of State to assist you in case of an emergency. This requirement applies to US citizens only, but faculty from other countries should check with their embassy to understand what services are available to them.

International SOS

The University subscribes to International SOS, an international travel assistance program for faculty, staff and students that will provide you with country specific alerts and updates before and during your travel. International SOS also provides emergency services. The University contract with International SOS does not provide international travel health insurance. A membership card is attached: Click Here.

Booking your airplane tickets with the University preferred travel agency automatically uploads your itinerary in the CU International SOS database. When uploaded or when you manually register your itinerary, country specific information will be emailed to you. You are encouraged to go online and review medical and security information for all travel locations prior to travel to assist in your trip planning. Your travel profile in downloaded from CONCUR, so please ensure that you keep your information up-to-date. When purchasing your tickets through any other source, please register with SOS by following these steps:

  1. Create a Profile (for first registration only): Login to the University website hosted by International SOS at http://www.internationalsos.com and type the membership number 11BCAS000006 into the Members Login box in the top right, go through the steps to create your profile in the Personal Travel Locator (PTL).
  2. After you have completed your profile, enter your travel itinerary in the International SOS database each time you travel if you did not book your flight with the University preferred travel agency. This will trigger an emailed “country guide” with medical and security information and emailed alerts throughout your travels.

Personal Health, Safety, and Risk Management

Personal Health, Safety, and Risk Management

CDC Health and Safety Information

The Center for Disease Control published on its website a Survival Guide to Safe and Healthy Travel that provides valuable information to international travelers.

Pre-departure Travel Health Clinics

International Travel may pose health risks. You should consult a professional travel health clinic or a healthcare provider familiar with travel, especially if you are traveling to remote destinations. There are several clinics in the Denver area. They can provide detailed information on health conditions, advice about pre-existing conditions that may require management while you are abroad, and have access to prophylactic medications and vaccines. Note that travel to any foreign nation with prescription medications may require documentation. You may also wish to consult the Center for Disease Control about specific health risks that pertain to your destination.

There are a number of travel health clinics in Colorado, to name a few in the metro area:

International Travel Health Insurance

It is the responsibility of the traveler to determine the need for international travel health insurance and to procure the relevant coverage. Independent providers such as IMG, International SOS, FrontierMedex, American Express and others should be contacted directly by the traveler. For more information or to purchase please contact the providers directly or contact ECI (866 780-3824 or info@eciservices.com; website; www.eciservices.com), one of the brokers located in the Denver metro area.

University Insurance Coverage

Your University health insurance may not apply in all international locations and may not be applicable to some of your activities while abroad. It also does not apply to flight or other travel interruptions, cancelations, or delays. We recommend that you consult the University Risk Management web site for additional information on university insurance programs or contact Campus Risk Management at urmucddirs@cu.edu.

Fly America Act

Fly America Act

Faculty and staff travelling on funds provided by the federal government must use U.S. Flag Carriers.

Emergency Information

Emergency Information

Following are emergency contacts while traveling abroad:

  • International SOS
    • Direct: 1.800.523.6586
    • Collect: 1.215.942.8226
    • Scholastic Members: 1.215.942.8478
  • University of Colorado Denver Campus Dispatch
    • Direct: 303.724.4444
    • Collect: 303.367.1785
  • U.S. Embassy in the host nation for U.S. citizens

We recommend that you consult the emergency contact information on the Office of International Affairs website

We hope this information contributes to your safe and productive travel.

For additional resources in preparation for your international travel can be found on the University Risk Management website click here which includes some International Travel Guidelines with International Travel Resources, International Travel Risk Assessment and Emergency Planning Checklist, Emergency Response Plan Template and Procedures



University of Colorado Denver

© The Regents of the University of Colorado, a body corporate. All rights reserved.

All trademarks are registered property of the University. Used by permission only.